MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, APRIL 13, 2011

1. Mayor Conrad called the meeting to order at 7:30 p.m. City Clerk Sweeney called the Roll of those physically present as follows:

PRESENT: Mayor Robert Conrad: Aldermen: Robert Pondelicek, John Von Drasek, Sean McDermott, Karen Michalczyk, Wayne Straza.

ALSO PRESENT: City Clerk Sweeney, City Treasurer Jasinski, City Attorney Peck. City Admin. Paul, Police Chief Ruth, Asst. Adm. Peterson, Fin. Dir. Drazner, City Eng. Fitzgerald, PC/ZBA Jasinski, Police Bd. Chrm. Welch.

OMNIBUS AGENDA

2. APPROVAL OF MINUTES: Council Minutes of March 23, 2011.

3. STATEMENT OF BILLS through April 13, 2011: $2,504,655.27.

4. Application for a general business license from FLAUNT, 26 E. Plainfield Road. Type: Hair Salon. Applicant: Samantha West.

5. Application for a business registration from BEN MRUK INSURANCE AGENCY, 7023 Willow Springs Road, #2. Type: Insurance. Applicant: Ben Mruk.

6. Application for a one-day special use to hold an antique buying show conducted by CRESCENT JEWELERS, Frankfort, IL at the William Tell on April 10, 2011.

7. Application for a one-day special use to hold a model car show conducted by RT. 66 ACCESSORIES CO., LaGrange, IL at the William Tell on March 27, 2011.

8. Application for a general business license from MAGIC NAILS SALON, LTD., 705 W. Plainfield, #D. Type: Nail Salon. Applicant: Andy Huynh.

9. From the American Cancer Society requesting a Relay for Life be held at Countryside Park on July 8-9, 2011, from 3 pm to 7 am; request waiving all license fees.

10. Ald. Smetana moved to approve the Omnibus Agenda as presented, seconded by Ald. Von Drasek and carried unanimously.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

11. One addition to the Agenda was noted by Mayor Conrad.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE – none

MAYOR’S REPORT

12. Mayor Conrad presented the Helping Hands Special Olympics Basketball Team – the WILDCATS — with the Key to the City pins – honoring a great group of athletes. This is the first season for these athletes in which they won their local Tournament and were the District Champions. CONGRATULATIONS !! They then went on to play in the State Tournament games for the Special Olympics at Illinois State University in Bloomington, Illinois on March 12 and their team finished third – on their first time out – DOUBLE CONGRATULATIONS!! We have to do something special for our Countryside team. Mayor Conrad presented the KEY TO THE CITY pin to each player after which group photos were taken of the players with the Mayor and their Coach. Great Job.

13. Mayor Conrad sought adoption of the Proposed Appropriation Ordinance for the Fiscal Year 2011-2012. Ald. Smetana moved to adopt the Ordinance as presented, seconded by Ald. Pondelicek and carried by Roll Call vote – 6/0.

Clerk Sweeney declared that this will be known as ORDINANCE 11-21-O.

14. Mayor Conrad stated that the Route 66 Wayside Exhibit has been installed; there will be a dedication ceremony on Sunday, May 1, 2011 at Union Hall #150 – to commemorate the Historic Route 66 Marx Brothers Chicken Farm in Countryside. Ms. Peterson will advise the City of the correct time.

15. Also on that same day, May 1, at 1:00 p.m. will be the Open House at Ideal School to dedicate the new Ideal School Park in collaboration with the Township of Lyons, District 105 and City of Countryside – a three-way split. Hope to see everyone there at the dedication – another great accomplishment for City residents.

TREASURER’S REPORT

16. City Treasurer Jasinski sought Council approval of a donation to the Rotary Club of Countryside for $2,500 to help defray expenses at the Diamond Achievement Award Dinner on May 18, 2011 at the William Tell. Ald. Smetana moved to approve, seconded by Ald. Von Drasek and carried unanimously.

17. Treasurer Jasinski sought Council approval to amend the Vehicle Fuel Tax Ordinance from four cents to two cents per gallon of fuel sold effective May 1, 2011. As the City sees some positive signs in the budget, they will repeal some of the previous measures taken to overcome past financial difficulties. Ald. McDermott moved to approve, seconded by Ald. Straza and carried unanimously.

Clerk Sweeney declared that this will be known as ORDINANCE 11-22-O.

18. Treasurer Jasinski commended Mayor Conrad on his receipt of the CITIZEN OF THE YEAR Award for doing an excellent job, echoed by the Council. The Mayor appreciates the thanks.

COMMITTEE REPORTS

19. RECREATION COMMITTEE – ALDERMAN VON DRASEK, CHAIRMAN, presented the committee recommendation to approve Option #1, a $25,000 sponsorship to the Countryside Business Association (CBA) to hold a three-day Event in Countryside on August 12.-14, 2011. Ald. Smetana moved to approve, seconded by Ald. Straza and carried unanimously.

20. Ald. Von Drasek presented the recommendation to approve Westfield Ford as the Presenting Sponsor for the 2011 Summer Concert Series, donating $8,000 and two motor scooters for the season. Ald. Smetana moved to approve, seconded by Ald. Straza and carried unanimously. Mayor Conrad pointed out that Carm from Westfield Ford is present tonight; he thanked Westfield Ford for sponsoring the Concert Series this year and last year. It is really appreciated.

21. Ald. Von Drasek reminded the audience that Saturday, April 23 at 10 a.m. will be the Easter Egg Hunt at Countryside Park; bring all the children to enjoy the event. The Easter Bunny will be there. Congratulations to the Mayor on winning the Citizen of the Year award – it is very well deserved.

22. POLICE COMMITTEE – ALDERMAN SMETANA, CHAIRMAN, presented the recommendation to hire one patrol officer to fill the vacancy created by the promotion of Sgt. Paul Klimek. Ald. Straza moved to approve, seconded by Ald. McDermott and carried unanimously.

23. Ald. McDermott stated that an Economic Development Committee meeting will be scheduled next week Tuesday or Thursday.

24. Ald. Michalczyk stated that an Infrastructure Committee meeting is scheduled for Tuesday, April 19 at 6:00 p.m.

ADMINISTRATOR’S REPORT

25. City Administrator Ms. Paul presented the recommendation to approve Groot Industries, Inc., as the waste hauler for the 2011 Spring Clean Up Program, May 16-18 at a cost of $152.64 per ton. This program is restored to the residents. Ald. Smetana moved to approve, seconded by Ald. Pondelicek and carried unanimously.

26. Ms. Paul sought Council approval for attendance to the WSCC Seeds of Greatness — 2011 Community Awards Dinner, April 20, 2011 at the William Tell, where Mayor Conrad will receive the Public Service Award. Ald. Smetana moved to approve attendance of elected officials and Department Heads at $65 per person, seconded by Ald. Straza and carried unanimously.

27. Ms. Paul sought Council approval for attendance to the WCMC Annual Dinner Meeting on May 30, 2011 at the Donald Stephens Convention Center in Rosemont, IL at a cost of $65 per person. Ald. McDermott moved to approve, seconded by Ald. Straza and carried unanimously.

28. Ms. Paul received a call from Lt. Kalchinski of the Pleasant View Fire Protection District. The Fire Academy asked to use the newly-acquired property at 5539 Peck for training purposes on April 30. They will pull hoses, put ladders up to the roof, but not break windows, walls or doors; they will provide a Certificate of Insurance. They will not burn anything at this time. Ald. Smetana moved to approve the use of that property for the reasons stated, seconded by Ald. McDermott and carried unanimously. They would request the same for the Ethan Allan property in the future.

STAFF REPORTS

29. City Engineer Fitzgerald requests approval for preliminary/Construction Engineering Services Agreement for Motor Fuel Tax Funds. The City Council adopted the street condition inventory covering the five-year paving plan for City streets. Approval of both these documents is standard operating procedure for IDOT. Ald. Von Drasek moved to approve, seconded by Ald. Michalczyk and carried unanimously.

30. The second document — Mr. Fitzgerald sought adoption of the Resolution for Improvement by Municipality under the Illinois Highway Code for $350,000. Ald. Michalczyk moved to approve, seconded by Ald. Straza and carried by Roll Call vote – 6/0.

Clerk Sweeney declared that this will be known as RESOLUTION 11-5-R.

31. Ald. Von Drasek sought an update regarding the water main settling problems on Lorraine Drive. Mr. Fitzgerald stated that semi-final payment was withheld since February due to the contractor’s non-payment to Pinner Electric, then the settling issue arose. Council rejected payment for both those reasons. Since that time a new estimate was prepared with a lump sum figure held until sod repairs were made; no cooperation is noted from the contractor. He will be given a list of problems compiled after the area is walked by Essig and one of the engineers. The matter should be settled at that time.

ADJOURNMENT

32. There being no further business to discuss, Ald. Smetana moved to adjourn to Executive Session under Sections 2B1 and 2Ac of the Open Meetings Act for the purpose of discussing personnel and real estate, seconded by Ald. Straza and carried by Roll Call vote – 6/0.

Mayor Conrad declared the meeting adjourned at 7:57 p.m.

SHARON SWEENEY, CITY CLERK