MINUTES OF THE FLAGG CREEK GOLF COURSE

ADMINISTRATIVE BOARD MEETING

COUNTRYSIDE CITY HALL

April 15, 2015 7:00 PM

1. CALL TO ORDER.

The Flagg Creek Administrative Board Meeting was called to order at 7:00pm.

2. ROLL CALL.

Upon roll call the following were present:

Mark Radulski, President

Tom Michalczyk, Board Member

Bob Picek, Board Member

John Von Drasek, Board Member

Also present:

Sharon Peterson, Assistant City Administrator

Billy Rosinia, Golf Course Manager

Doug Davis, Golf Course Superintendent

3. ADDITIONS/CORRECTIONS TO THE AGENDA.

None.

4. COMMENTS FROM THE PUBLIC.

None.

5. CONSENT AGENDA.

A. Approval of the Regular Meeting Minutes from March 18, 2015.

B. Review of the Paid Bills Report for the Period of March 1 – March 31, 2015.

Member Burke made a motion and seconded by Member Picek to approve the minutes and the paid bills report under the consent agenda. Motion passed unanimously.

6. NEW BUSINESS.

A. Update on the Contract for the Food Service at the Golf Course. Assistant City Administrator Peterson updated the Board on the status of the contract. As of this afternoon, staff had not heard back from Mr. Romano regarding the Contract. This item will be on the City Council agenda for approval at the April 22, 2015 meeting.

B. Consideration of a License Agreement between the City of Countryside and Ken Malnar, Golf Instructor. Assistant City Administrator Peterson reviewed the Agreement for Mr. Malnar in the amount of $8,000. The Park District had a concern with the advertising of Mr. Malnar’s lessons in their Park District Guide. The Park District will now charge Mr. Malnar for advertising his lessons in their brochure. After discussion, it was the consensus of the Board to make sure to address any questions or concerns with this contract at the end of the season; this way they can be addressed in the new contract for the following year.

C. Continued Discussion on Event Contract Polices and Procedures. Assistant City Administrator reviewed the revised policies and procedures with regards to events at the Golf Course. After discussion, the Event Contract Policies and Procedures were approved by a motion made by Member Von Drasek and seconded by Member Burke. Motion passed unanimously.

D. Authorization to Award the Bid for Terrain Cut and Surrounds Mower to JW Turf, of Hampshire, IL in the Amount of $32,956.92. Upon motion made by Member Von Drasek and seconded by Member Burke, the Contract was awarded to JW Turf of Hampshire IL in the amount of $32,956.92. Motion passed unanimously.

E. Discussion on Burlington Golf Contract. Golf Course General Manager Rosinia explained that Burlington Golf is the group that dives for the golf balls in the pond at the Golf Course. This is a contract that is renewed yearly. Upon motion made by Member Burke, and seconded by Member Von Drasek, the Board authorized Mr. Rosinia to enter into a Contract with Burlington Golf. Motion passed unanimously.

F. Rounds Report for March. Golf Course General Manager Rosinia reviewed the Rounds Report for March with the Board. There was a total of 582 rounds played, of those rounds, 494 were resident rounds, and 82 were non-resident rounds. The one complimentary round was for Kamille Krupka, she was the winner of the 20^thanniversary golf ball drop, and she won one complimentary round of golf for a year, to be played M-F only.

G. Financial Report for the Period Ending March 31. President Radulski reviewed the Financial Report with the Board for the month of March.

H. Donation Requests.

• School District 105 PTO- Motion made by Member Von Drasek, seconded by Member Picek, motion passed unanimously
• Aging Care Connections – Motion made by Member Burke, seconded by Member Picek, motion passed unanimously
• Pleasant Dale Park District Fire Works Fundraiser – Motion made by Member Von Drasek, seconded by President Radulski, motion passed unanimously
• Lions Club of Willow Springs – Motion made by Member Burke, seconded by Member Picek, motion passed unanimously.

I. Staff Reports. Golf Course Superintendent Davis updated the Board on the status of the seasonal crew. There will be a completely new staff this year. Mr. Davis went on to thank the Public Works Department’s Mechanic for his work on an older piece of equipment that the grounds crew uses. This 2004 Ford F250 with a 100 gallon diesel tank on the back had major mechanical issues, and Jesse from PW took it and did a great job on getting it back in working order. Jesse did about $600 worth of work on the truck, and Ford would have charged around $2,000 for the same job.

J. Other. None.

7. ADDITIONAL ITEMS.

None.

8. EXECUTIVE SESSION.

Board Member Von Drasek motioned to adjourn to executive session at 7:45pm, seconded by Board Member Michalczyk and carried unanimously.

9. RECONVENE TO OPEN SESSION.

Upon motion made by Board Member Michalczyk and seconded by Board Member Von Drasek, the Administrative Board reconvened to open session at 7:47pm.

10. APPROVAL OF EXECUTIVE SESSION MINUTES OF MARCH 18, 2015.

Upon motion made by Member Von Drasek and Seconded by President Radulski, the March 18, 2015 Executive Session minutes were approved.

11. ADJOURNMENT.

There being no further recreation business, the meeting adjourned at 7:48pm.

_____________________________ __________________________

Dated Mark Radulski, President