Meeting Minutes

Regular Meeting of the City Council

Wednesday, August 12, 2015

7:30 PM

City Hall

City Council Members

Mayor, Sean R. McDermott

City Clerk, Susan Burdett

Treasurer, Caryn Stancik

Aldermen: James Jasinski, Thomas Mikolyzk, Scott Musillami, Robert Pondelicek,John Von Drasek and Mark Benson

A. CALL TO ORDER – Pledge of Allegiance.

The meeting was called to order at 7:30 PM.

B. ROLL CALL

City Clerk Burdett called the roll of those physically present as follows:

Present:Mayor McDermott, Alderman Pondelicek, Alderman Mikolyzk, Alderman Jasinski, Alderman Von Drasek, Alderman Musillami, Alderman Benson, City Clerk Burdett, Treasurer Stancik

Also Present: City Administrator Paul, Deputy Police Chief Novak, City Engineer Fitzgerald, Asst. City Administrator Peterson, Fin. Director Schutter, City Attorney Peck, ESDA Coordinator Norman, Police Board Member Burdett

C. OMNIBUS AGENDA

1. The Minutes of the Regular Meeting of July 22, 2015 were previously distributed to the members of the City Council. The Minutes of the Special Joint Meeting of June 23, 2015 were also distributed. Mayor McDermott asked if there were any corrections to be made to said Minutes. There were none.

2. The Statement of Bills was submitted for payment through August 12, 2015.

I move to approve the minutes of the City Council Meeting of July 22, 2015 and the Minutes of the Special Joint Meeting of June 23, 2015, and to approve the Statement of Bills through August 12, 2015 in the amount of $654,631.40.

A motion was made by Alderman Von Drasek, seconded by Alderman Musillami, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

D. COMMUNICATIONS FROM THE PUBLIC

Ed Krzeminski, 6929 S. Lorraine Drive, stated that the Welcome to Countryside signs look very good; he has heard many compliments from residents about them. Mayor McDermott agreed; they are very decorative. Resident Krzeminski stated that an article in the City Newsletter mentioned the three benches on Joliet Road; he stated that a correction should be made noting that the City purchased two benches and that he sponsored the third bench bydonating $1,200 to the City for that purpose. Mayor McDermott thanked him for the donation of the 3^rdbench.

E. MAYOR’S REPORT

1. Mayor McDermott sought consideration for a block party application – Sandra Dorgan, 6013 S.Kensington, on August 22, 2015.

A motion was made by Alderman Mikolyzk, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

2. Mayor McDermott sought consideration of a Special Event application – with Class C Liquor License – for Illinois Harley Davidson on August 15, 2015.

A motion was made by Alderman Von Drasek, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

3. Mayor McDermott sought consideration of increasing the number of Class H liquor licenses for the application by Coffee House Holdings, Inc., d/b/a Starbucks, located at 6001 S. LaGrange Road.

A motion was made by Alderman Musillami, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Clerk Burdett declared that this will be known as ORDINANCE 15-36-O.

4. Mayor McDermott sought consideration of increasing the number of Class HH liquor licenses for the application by Quins Corporation, d/b/a Cabanna’s, located at 5408A LaGrange Road. The business plan includes video gaming. Council members agreed that in the past they opposed more gaming establishments in the City and they are not currently a business in the City.

A motion was made by Alderman Musillami, seconded by Alderman Jasinski, that this matter be DENIED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

5. Mayor McDermott appointed Joseph Bouse, 6630 S. Brainard Avenue to the Illinois & Michigan Canal Heritage Corridor Civic Center Authority. Mr. Bouse has been active in an unofficial capacity for many years; this appointment merely formalizes that authority.

A motion was made by Alderman Von Drasek, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

6. Mayor McDermott appointed Steven Kehr, 5609 Gilbert Avenue, to the Planning and Zoning Board of Appeals. He will be a great addition to the Board and will replace Mr. Benson. He has 40 years in the construction business and is a long-time resident of Countryside.

A motion was made by Alderman Musillami, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Mayor McDermott administered the Oath of Office to Steve Kehr as a member of the Plan Commission / Zoning Board of Appeals for the City of Countryside.

Mayor McDermott administered the Oath of Office to Joseph Bouse as a member of the Illinois & Michigan Canal Heritage Corridor Civic Center Authority. Council members and the audience welcomed both members to the City.

7. Mayor McDermott sought consideration of a resolution recognizing the 25^thAnniversary of the passage of the Americans with Disabilities Act, signed into law in 1990 by President Bush.

A motion was made by Alderman Jasinski, seconded by Alderman Musillami, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson.

Nay: 0

Clerk Burdett declared that this will be known as RESOLUTION 15-16-R.

8. Mayor McDermott thanked the residents who came out for Coffee With the Mayor. Chief Orr provided an update on the proposed Crime Free Housing program; Gail Paul gave an update on the Economic Development activities in the City; about 25-30 individuals attended the event, asked questions, made comments and suggestions for the City. It was a great event; he thanked the Staff for putting it together.

F. CLERK’S REPORT-NO REPORT

G. TREASURER’S REPORT-NO REPORT

H. COMMITTEE AND COMMISSION REPORTS FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

1. ECONOMIC DEVELOPMENT

Ald. Musillami provided some background on the property located at 5230 East Avenue, formerly owned by Air Liquide Holdings, Inc. TRP Investments, LLC is planning to purchase and rehabilitate that property and is requesting a Class 6b Tax Incentive based on occupation of an abandoned property for greater than 24 months. They will spend about $935k for the rehabilitation which will create approximately 20-30 construction jobs, and when the project is complete, the applicant will lease the property to a tenant who will use the site for manufacturing and/or assembling operations that will create another 50-60 jobs. It was again noted that there will be no cost to the City.

A motion was made by Alderman Pondelicek, seconded by Alderman Jasinski, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Be

Clerk Burdett declared that this will be known as RESOLUTION 15-17-R.

2. FINANCE COMMITTEE-NO REPORT

3. HUMAN RESOURCES COMMITTEE – NO REPORT

4. INFRASTRUCTURE COMMITTEE-NO REPORT

5. LICENSE COMMITTEE – NO REPORT

6. PLAN COMMISSION/ZONING BOARD OF APPEALS

a. City Attorney Peck sought consideration of extending Ordinance 15-19-O for property at 6101 S. LaGrange Road – for a one-year extension until 9-25-16. He stated that this matter refers to the Shell Gas Station at the corner of Joliet and LaGrange Roads. In March the City approved certain variances for that property and the City Code required that those variances be completed within six months. There are outstanding issues with IDOT and Shell is requesting an extension for one year to complete negotiations and begin construction. The Building Department recommended continuation of the ordinance and allowance of the requested time extension.

Attorney Mike Ryan appeared on behalf of Shell; he stated that the summary given was accurate. The condemnation action with the State of Illinois has been resolved as of July 28; Shell intends to go forward and is awaiting final documentation. Ald. Von Drasek asked whether there are any outstanding violations that need to be addressed. Ms. Peterson stated there are none.

A motion was made by Alderman Jasinski, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

7. POLICE COMMITTEE-NO REPORT

8. RECREATION COMMITTEE

Ald. Jasinski stated that the concert series has ended; it was a great success. Mayor McDermott agreed and noted that the weather cooperated for the most part.

9. WATER COMMITTEE – NO REPORT

10. FLAGG CREEK ADVISORY BOARD-NO REPORT

I. LEGAL REPORT

1. Attorney Peck sought consideration of an ordinance updating residential parking restrictions. There have been minor revisions made to the ordinance for residential parking only; non-residents may park on the street for three hours. Parking on residential streets is restricted from 2 a.m. to 6 a.m. Chief Ford asked for language to allow for people wishing to park in the street a total of 14 times during one year by calling the police department and requesting a one-night parking allowance.

A motion was made by Alderman Pondelicek, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Clerk Burdett declared that this will be known as ORDINANCE 15-37-O.

2. Attorney Peck sought consideration of acceptance of a six-foot water main easement on the north side of 5840 Kensington Avenue in substantial compliance with the attached Plat of Easement. This easement is not on City property but the City is responsible; Jovic Builders is the owner of the property and they agreed to grant the City a six-foot easement of that property for water main maintenance with the stipulation that if any digging should occur the City will bear the replacement cost.

A motion was made by Alderman Musillami, seconded by Alderman Von Drasek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

3. Attorney Peck brought another matter to Council’s attention. The City is co-owner of the golf course. The golf course is in the process of applying for a video gaming license with the State. City officials were asked to sign a request to release information stating that the Mayor, City Administrator, Assistant City Administrator and Finance Director would hold harmless anybody from the State obtaining such information. Mr. Peck is not comfortable with that language of having them sign it carte blanche. He prefers that the City make a motion to authorize and direct the above officials to sign the document on behalf of the City with regard to the application for a video gaming license with the State.

A motion was made by Alderman Musillami, seconded by Alderman Jasinski, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

J. CITY ADMINISTRATOR’S REPORT

1. City Administrator Paul sought consideration of a resolution authorizing David Schutter and Gail Paul as authorized signers on E.T.S.; the credit card processing company for Flagg Creek Golf Course. This allows for both individuals to access information and reconcile bank accounts.

A motion was made by Alderman Von Drasek, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Clerk Burdett declared that this will be known as RESOLUTION 15-18–R.

2. Ms. Paul sought consideration to update signers on the IMET Investment Accounts to David Schutter, Caryn Stancik and Gail Paul.

A motion was made by Alderman Musillami, seconded by Alderman Mikolyzk, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

3. Ms. Paul sought consideration to dispose of old phone equipment. The City’s phone equipment was recently replaced; old equipment has no value. An ad in Crain’s Chicago had a company Just Call Richard that buys old equipment. They will pay the City $250 and dispose of the equipment.

A motion was made by Alderman Benson, seconded by Alderman Jasinski, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

4. Ms. Paul requested approval of COMED emergency work agreement in the amount of $24,764.63. This is for the electric line in the City Center that must be moved to the south end of the entrance near the detention pond where City engineers originally wanted it; COMED would not allow that. Now the line is in conflict with the sewer line for Chick fil-A. The expedited cost is for the work to be done in 4-6 weeks rather than 4-6 months.

A motion was made by Alderman Pondelicek, seconded by Alderman Jasinski, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

K. STAFF REPORTS

1. CHIEF OF POLICE – NO REPORT

2. CITY ENGINEER

a. City Engineer Fitzgerald sought consideration for Pay Estimate #8 and final for the 2014 Water Main Replacement project to Riccio Construction Corp. for $203,873.53.

A motion was made by Alderman Musillami, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

b. Mr. Fitzgerald sought consideration to waive the formal bidding process and negotiate a contract directly with Stip Brothers Excavating for the 2015 Drainage Improvement Project. They have done an excellent job for the past three years with minimal impact on residents. Mayor McDermott agreed; he has heard nothing but compliments from residents.

A motion was made by Alderman Von Drasek, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

L. BUSINESS FROM THE CITY COUNCIL FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON: NONE

M. EXECUTIVE SESSION
I move to recess to a Closed Executive Session for the purpose of a) reviewing the minutes of July 8, 2015 under Section 2(c)(21); b) Real Estate under Section 2(c)(5) under the Open Meetings Act.

A motion was made by Alderman Musillami, seconded by Alderman Pondelicek that this matter be RECESSED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Mayor McDermott declared the meeting recessed at 8:05 p.m.

* * *

N. RECONVENE TO REGULAR COUNCIL SESSION- 8:18 p.m.
The roll was called to reconvene to Open Session. Aldermen Von Drasek, Jasinski, Pondelicek, Mikolyzk, Benson, Musillami and Mayor McDermott were present.

O. REPORT ON EXECUTIVE SESSION AND ACTION AS A RESULT OF, IF ANY.

1. APPROVAL OF EXECUTIVE SESSION CITY COUNCIL MINUTES
   
   I move to approve the Executive Session City Council minutes of July 8, 2015, as presented.

A motion was made by Alderman Musillami, seconded by Alderman Von Drasek that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

P. ADJOURNMENT

A motion was made by Alderman Von Drasek, seconded by Alderman Pondelicek that this meeting be ADJOURNED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Mayor McDermott declared the meeting adjourned at 8:20 p.m.

/fp

APPROVED:

Respectfully Submitted,

DATE SUSAN BURDETT, CITY CLERK