MINUTES OF THE FLAGG CREEK GOLF COURSE

ADMINISTRATIVE BOARD MEETING

COUNTRYSIDE CITY HALL

August 19, 2015 7:00 PM

I. CALL TO ORDER.

The Flagg Creek Administrative Board Meeting was called to order at 7:00 p.m.

II. ROLL CALL.

Present:

Mark Radulski, President

Tom Michalczyk, Board Member

Bob Picek, Board Member

John Von Drasek, Board Member

Absent:

Kevin Burke

Also present:

Sharon Peterson, Assistant City Administrator

Dave Schutter, Finance Director

Billy Rosinia, Golf Course General Manager

Doug Davis, Golf Course Superintendent

Steve Andzuzewski – LZ entertainment

Jerry Welch – Public

III. ADDITIONS/CORRECTIONS TO THE AGENDA.

Billy Rosinia has one additional donation request.

IV. COMMENTS FROM THE PUBLIC.

None.

V. CONSENT AGENDA.

A. Approval of the Regular Meeting Minutes from June 17, 2015, and Special

Joint Meeting on June 23, 2015.

B. Review of the Paid Bills Report for the Period of July 1 – July 31, 2015.

Member Von Drasek made a motion and seconded by Member Picek to approve the minutes and the paid bills report under the consent agenda. Motion passed unanimously.

VI. NEW BUSINESS.

A. Authorization to Approve Agreement for Video Gaming at Flagg Creek Golf Course with LZ Entertainment, LLC of Bridgeview, IL.

Discussion of 2-year versus a 5-year Video Gaming Agreement. Steve Andzuzewski from LZ Entertainment answered various questions from the Board. The City’s attorney suggested that an addendum be added to the contract to state that the terminal operator agrees to maintain, repair or replace seating furniture associated with the video gaming machines. LZ Entertainment agreed to add this to the contract. To date, the City has completed the application for a video gaming license from the Illinois Gaming Board and is waiting for their response. The video gaming agreement will go to City Council on August 26, 2015 for approval and then go to the Park District Board Meeting in September for their approval. Motion was made by Member Michalczyk, seconded by Member Von Drasek to bring this item to the City Council and the Park District Board for final approval. Motion passed unanimously.

B. Discussion on Tree Removal and Replacement for the Golf Course.

Doug Davis updated the Board regarding tree removal and the replacement of dead trees at the Golf Course. The golf course has approximately 70 trees, of which 50 are ash trees. The tree company that Doug currently works with is willing to drop the trees and leave the clean-up be the responsibility of the golf course. Doug stated that he could get a 3-man crew for one day which would include a boom truck for approximately $1,700 to take down the 4-5 hazardous trees. Public Works has been a great help by coming out every other day to chip the trees that have already been cut.

Doug informed the Board that he has contacted two companies for tree replacement pricing. Hinsdale Nursery, in Hinsdale IL, sells ball and burlap trees at $200 each. These are 6-7 years old trees, weighing approximately 300 lbs. The other company he contacted, Possibility Place, in Monee, IL, sells different size potted trees. A five gallon pot, which is a 3 year old tree, would cost $20. Doug feels that that the smaller tree would establish itself faster and would also be easier for the staff crew to plant. There will also be an additional cost for stakes and snow fences for these trees.

Member Von Drasek brought up having someone contact ComEd to have them come out and remove the tree branches interfering with the power lines. Sharon Peterson stated that she would contact the City’s Representative at ComEd.

C. Rounds Report for July.

Billy Rosinia reviewed the Rounds Report for July with the Board. There were a total of 6548 rounds played, and only 10% were residents.

D. Financial Report for the Period Ending July 31, 2015.

President Radulski reviewed the Financial Report with the Board for the period ending July 31, 2015.

E. Unaudited Financial Statement.

Dave Schutter presented the 2014 audited versus the 2015 unaudited report to the Board. Cash flow is better this year than last year and the 2015 numbers are very good. President Radulski stated that the golf course has $343K in cash at fiscal year end 4-30-15. Of this amount, $150K is subtracted as an operating reserve, with the remainder being split between the City and the Park District as a profit sharing distribution. Mr. Schutter discussed that the reserve amount could be changed at the discretion of the City Council/Park District Board to account for additional capital reserves.

President Radulski thanked City staff for all of their hard work. The golf course is being managed more professionally and effectively.

F. Donation Requests.

Veterans of Foreign Wars of the United States, Joshua W. Harris Memorial Brookfield Post 2868 – Motion made by Member Picek, seconded by Member Von Drasek, motion passed unanimously

Run for Kelli – Motion made by Member Picek, seconded by Member Von Drasek, motion passed unanimously

9^th Annual Misercordia Golf Outing – Motion made by Member Von Drasek, seconded by President Radulski, motion passed unanimously.

St. Cletus Fall Festival – Motion made by Member Von Drasek, seconded by President Radulski, motion passed unanimously.

Willowbrook/Burr Ridge Chamber of Commerce – 5 discount cards will be issued. Motion made by Member Von Drasek, seconded by Member Picek, motion passed unanimously.

G. Staff Reports.

Doug Davis stated that the fall aerification will begin on Labor Day evening, starting with the greens.

Billy Rosinia reminded to the Board about the drive around at the golf course at 6:00 p.m. on September 16, 2015 prior to the Board Meeting. He also stated that the pretzels and dip have been brought back to be served at the bar.

H. Other.

President Radulski asked how the new food vendor is working out. Sharon Peterson stated that there have been some issues with his pricing for private parties. A party is booked, and when they receive his pricing, they request their deposit back because his pricing is too expensive.

VII. ADDITIONAL ITEMS.

None.

VIII. MOVE TO EXECUTIVE SESSION.

Motion was made by Member Von Drasek and seconded by Member Picek to review the Flagg Creek Golf Course Advisory Board Executive Session minutes of April 15, 2015 under Section 2(c)(21), and to discuss personnel, Section 2(c)(1). Motion carried to recess to Executive Session at 8:03 p.m.

IX. RECONVENE TO OPEN SESSION.

Open Session reconvened at 8:07 p.m. with the same members present. Motion made by Member Von Drasek and seconded by Member Picek to approve the Executive Session minutes of April 15, 2015. Motion passed unanimously.

X. ADJOURNMENT.

A motion was made to adjourn by Member Picek and seconded by Member Von Drasek. Motion passed unanimously and the meeting adjourned at 8:08 p.m.