MINUTES OF INFRASTRUCTURE COMMITTEE MEETING
CITY OF COUNTRYSIDE – CITY HALL
AUGUST 2, 2011 – 5:30 PM CHAMBER ROOM
CALL TO ORDER AND ROLL CALL

1. Meeting called to order at 5:30 P.M. Present: Chair Michalczyk, Aldermen Straza (5:33 pm), Alderman McDermott (5:33 pm). Also present: Mayor Ed Krzeminski (5:50 pm); City Clerk Sharon Sweeney; Alderman Jasinski; Alderman Von Drasek; Assistant Administrator Sharon Peterson; City Engineer John Fitzgerald.

APPROVAL OF MINUTES

2. The minutes of the April 19, 2011 were approved as submitted.

DISCUSSION ON FLOODING/STORM SEWERS IN THE LONGVIEW/BARTON/TERRY AREA AND ASSESSING THE ENTIRE CITY

3. Mayor Krzeminski included two additional areas to evaluate where flooding occurs. The problem at 9710 W. 56^th Street was a contractor working for South Lyons Sanitary District inadvertently cut a pipe during construction. A bill will be sent to South Lyons Sanitary District to reimburse the city for the time spent locating the problem.

The curb area between 10701 67^th Street and 10715 67^th Street continually floods. City Engineer John Fitzgerald believes the storm lines under the pavement are not correctly connected. The estimated cost to repair the problem is $8000-$9000. This project can be added as a change order and added to the CDBG.The committee recommended a change order to be added to the September City Council meeting to repair the flooding on 67^th Street.

Chair Michalczyk requested each Alderman bring a list of the flooding issues in their ward for Eng. Fitzgerald to access. The issues will be discussed further during budget time. Currently there is an estimated surplus of $143,814 that can be used for water repairs.Eng. Fitzgerald presented a cost estimate to repair drainage along the rear lot lines between Terry Lane and Barton Road, adjacent to Longview Drive. If storm sewers were to be installed there would be three structures in the rear and come out on the corner and tie into the storm sewer on Terry Lane. The approximate cost is $75,000.

Ald. Straza requested inquiring if MWRD has any grant opportunities.

The committee members recommended approval of the $75,000 cost estimate to repair drainage between Terry Lane and Barton Road.

CONTINUED DISCUSSION ON FLOODING ISSUES AT HALLOWELL AND JAMES

4. This is a follow-up item from the April 19, 2011 meeting. Hallowell and James contacted the city regarding financial assistance with the flooding issue on their property. Hallowell and James offered to pay 1/3 the cost of the project and requested the city pay 1/3 and the residents pay the other 1/3 of the cost of updates. Also, Hallowell & James requested a letter to include the specifics of the project and the impact the updates will have on their parking lot and their business.

When Hallowell and James was annexed to the city there was no storm water retention completed. There is no curb and the water drains straight south and runs off quickly. A curb would be built to avert and channel the water.This project will be added to a list to discuss at budget time. Eng. Fitzgerald suggested completing this project with the Terry Lane project next year.

Discussion took place on the possibility of assessing residents for infrastructure improvements. The committee recommended the city accept Hallowell and James share for the cost of the project.

DISCUSSION OF CONSTRUCTION HOURS ON NATIONAL HOLIDAYS AND HIGH TEMPERATURE DAYS

5. Memorial Day, Fourth of July and Labor Day were designated as no heavy equipment construction days. Also, no heavy equipment is allowed to be used between 6:00 p.m. and 7:00 a.m. Monday through Friday and between 5:00 p.m. and 9:00 a.m. on Saturdays and Sundays. Tools other than those described as heavy equipment are prohibited outdoors between the hours of 8:00 p.m. and 7:00 a.m.

Following discussion the committee members determined prohibiting use on days when the temperature will be above 95 degrees or a heat advisory is declared, work can begin at 6:00 a.m.

A draft ordinance with revisions will be presented for committee review.

DISCUSSION ON LIGHT POLE BANNERS IN BUSINESSES PARKING LOTS

6. Businesses will not need to re-apply for banner permits as long as the banners hung on their parking lot poles remain in good shape.

DISCUSSION ON EXTENDING THE NUMBER OF DAYS ALLOWED FOR TEMPORARY SPECIAL EVENTS SIGN PERMITS

7. Currently special event sign permits are allowed for 10-days. Back to back permits may be issued for a total of 20-days. Staff recommended extending the number of days to 45-days.

The committee recommended no special event permit shall exceed 40-days.

ADJOURNMENT

8. No other business. The meeting is adjourned at 6:25 PM.

Dated: __________________ ________________________

Karen Michalczyk, Chair