AGENDA
CITY OF COUNTRYSIDE
REGULAR CITY COUNCIL MEETING
WEDNESDAY, AUGUST 24, 2005 – 7:30 P.M.

I. MEETING CALL TO ORDER – PLEDGE OF ALLEGIANCE

II. ROLL CALL – CITY CLERK

III. OMNIBUS AGENDA: All items on the Omnibus Agenda are considered to be routine in nature by the City Council and will be enacted in one motion. There will not be separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Omnibus Agenda and considered separately.

A. APPROVAL OF MINUTES: – August 10, 2005.

B. STATEMENT OF BILLS – period ending August 24, 2005.

C. TREASURER’S REPORT – for the period ending July 31, 2005.

D. Application for a general business license from STARBUCK’S C/O DOMINICK’S, 6704 Joliet Road. Type: Coffee shop. Applicant: Dominick’s Finer Foods.

E. Application for a general business license from Spirit Halloween Superstores, LLC, 72 Countryside Plaza. Type: Retail Sales. Applicant: Steven Silverstein.

F. MEMBERSHIP: Municipal Clerk’s Assn. of South and West Suburbs of Cook County – Clerk’s Office – $30.

G. MEMBERSHIP: SAM’S CLUB – Police/ESDA/Clerk – $90.

H. MEMBERSHIP: Int’l Assn. of Electrical Inspectors – Electrical Inspector – $90.

I. From the Kiwanis Club requesting permission to solicit for funds at various intersections on Sept. 22-23, 2005 for Peanut Day.

J. MEMBERSHIP: Int’l. Assn. of Emergency Managers – ESDA Coordinator – $165.

IV. ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

V. QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

VI. MAYOR’S REPORT

A. From the Girl Scouts from the Highlands Middle School, located in Unincorporated Lyons Township, extending an offer to display one of their 5 ft. Peace Poles for indoor use.
VII. CITY CLERK’S REPORT
VIII. TREASURER’S REPORT
A. Treasurer will answer any questions and/or comments re: Treasurer’s Report.
IX. COMMITTEE REPORTS

POLICE COMMITTEE – ALDERMAN CONRAD, CHAIRMAN

A. Recommendations from the Police Committee meeting of August 18, 2005:

1. Recommendation to authorize the purchase of 3 Mobile-Vision in-car digital video systems at a total cost of $15,885 and 2 backseat IR cameras at a total cost of $1,195 for installation in police squad cars.

2. Recommendation to authorize the purchase of a Ford Expedition for $26,090.75 from Westfield Ford to be used as the Shift Supervisor’s vehicle.

3. Recommendation to authorize submission of application and fee of $295 to CALEA for full accreditation status for the Police Department.

4. Recommendation to authorize acceptance of $28,345 ILEAS grant for the wireless networking system.

5. Recommendation to authorize submission of a $12,000 grant application to ILEAS for upgrade of the GPS Frequency Synchronization System.

6. Recommendation to increase the Emergency Telephone System 9-1-1 surcharge from $.50 to $1.00 effective immediately.

WATER COMMITTEE – ALDERMAN STRAZA, CHAIRMAN

B. Recommendation from the Water Committee meeting of August 24, 2005:

1. Recommendation regarding submittal from Cerniglia Company requesting an additional $48,173.10 associated with a utility conflict during the 2004 Water Main Replacement project.

2. Recommendation regarding continued rental of a portable back-up generator for the Water Department pump houses.

LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN

C. From Helping Hand Rehabilitation Center requesting permission to conduct a raffle beginning in September, with the drawing for a car on February 24, 2006. Request waiving fee.

D. Helping Hand Rehabilitation Center requesting permission to display the raffle prize, a 2006 Hyundai Sonata, on City property at the corner of 55th and East Avenue.

X. CITY ATTORNEY/LEGAL REPORT

A. Draft ordinance increasing the Emergency Telephone System 9-1-1 surcharge from $.50 to $1.00 effective immediately.

B. Draft ordinance creating the position of Budget and Finance Director.

C. Draft resolution changing the IRMF designated agent to Alice Filinovich, Budget and Finance Director.

D. Plan/ZBA recommendation re: amending the Sign Ordinance as allowed by Sec.8-5-3. (to be distributed prior to meeting).

E. Plan/ZBA recommendation re: adopting rules for the City of Countryside Plan Commission – Zoning Board of Appeals. (to be distributed prior to meeting).

XI. ADMINISTRATOR’S REPORT

A. Engineer’s Pay Estimate #2 & Final for the 2005 Water Main Replacement – Phase 2 to Gerardi Sewer & Water Co. Norridge, IL – $12,310.62.

B. Recommendation to provide a 3% salary increase to all employees not represented by a labor union retroactive to May 1, 2005.

C. Recommendation to adjust the salary of the Police Department Administrative Assistant position from $43,626 to $45,000 per annum retroactive to anniversary date.

XII. STAFF REPORTS

A. Police Chief

B. City Engineer:

XIII. OLD & NEW BUSINESS

XIV. ADJOURNMENT

MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, AUGUST 24, 2005

1. After the Pledge of Allegiance to the Flag, Mayor LeGant called the meeting to order at 7:30 p.m. City Clerk Herberts called the Roll which was as follows:

PRESENT: Mayor Carl LeGant, Aldermen Robert Conrad, Wayne Straza, Karen Michalczyk, John Von Drasek, Michael Smetana, Robert Pondelicek

ALSO PRESENT: City Clerk Herberts, City Treasurer Stoffels, City Attorney Robert Peck, Police Chief Swanson, City Administrator Bailey, City Engineer Fitzgerald, Deputy Treasurer Wenzel

OMNIBUS AGENDA

2. Approval of Minutes of August 10, 2005.

3. Statement of Bills for the period ending August 24, 2005.

4. Treasurer’s Report for the period ending July 31, 2005.

5. Application for a general business license from Starbuck’s C/O Dominick’s, 6704 Joliet Road. Type: Coffee shop. Applicant: Dominick’s Finer Foods.

6. Application for a general business license from Spirit Halloween Superstores, LLC, 72 Countryside Plaza. Type: Retail sales. Applicant: Steven Silverstein.

7. Membership: Municipal Clerk’s Assn. of South and West Suburbs of Cook County – Clerk’s Office – $30.

8. Membership: Sam’s Club – Police/ESDA/Clerk – $90.

9. Membership: International Assn. of Electrical Inspectors – Electrical Inspector – $90.

10. From the Kiwanis Club requesting permission to solicit for funds at various intersections on September 22-23, 2005 for Peanut Day.

11. Membership: International Assn. of Emergency Managers – ESDA Coordinator – $165.

12. Ald. Smetana moved to approve the Omnibus Agenda as presented, seconded by Ald. Conrad and carried unanimously.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA – none

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE – none

MAYOR’S REPORT

13. Mayor LeGant presented the request from the Girl Scouts of Highlands Middle School, located in Unincorporated Lyons Twp., extending an offer to display one of their five-foot white vinyl Peace Poles for indoor use. Mr. Bailey suggested displaying the pole in Memorial Park if the City wishes to accept the donation; Council members agreed. They also agreed on a separate language for each side of the pole – Spanish, Hebrew, American Indian (Sioux) and German. Ald. Conrad moved to approve accepting the Peace Pole, seconded by Ald. Michalczyk and carried unanimously.

14. Mayor LeGant discussed the Adopt A Platoon program involving a donation of articles that our troops may use while on active duty in Iraq and Afghanistan. Articles may be placed outside the building at 6025 LaGrange Road, Time Out Sports Bar. They are seeking permission to use the building as a drop-off location. A list of items acceptable for donation include food and many miscellaneous items. Clerk Herberts noted that a special item much appreciated are disinfectant wipes. Ald. Smetana moved to approve the request, seconded by Ald. Straza and carried unanimously. Ald. Straza suggested incorporating the list on the City’s Web site.

TREASURER’S REPORT

15. Treasurer Stoffels stated that this will be the last report prepared by Ms. Wenzel; he complimented her on all the work she has accomplished in the past. She will be retiring at the end of this month. Administrator Bailey introduced the new Finance Director, Alice Filinovich, to the Council. Mr. Bailey expressed his appreciation for the tremendous job done by Kathy Wenzel and for the invaluable assistance she provided to him. The sentiments were echoed by City Clerk Herberts and Mayor LeGant.

COMMITTEE REPORTS

16. POLICE COMMITTEE – ALDERMAN CONRAD, CHAIRMAN, presented recommendations from the committee meeting of August 18, 2005. The first is to authorize the purchase of three Mobile Vision in-car digital video systems at a cost of $15,885 and two backseat IR cameras at a total cost of $1,195 for installation in police squad cars. Ald. Smetana moved to approve the request, seconded by Ald. Pondelicek and carried unanimously.

17. Ald. Conrad presented the recommendation to authorize the purchase of a Ford Expedition for $26,090.75 from Westfield Ford to be used as the Shift Supervisor’s vehicle. Ald. Conrad moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously.

18. Ald. Conrad presented the recommendation to authorize submission of application and fee of $295 to CALEA for full accreditation status for the Police Department. Ald. Straza moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously.

19. Ald. Conrad presented the recommendation to authorize acceptance of $28,345 in ILEAS grant for the wireless networking system. Ald. Conrad moved to approve, seconded by Ald. Smetana and carried unanimously.

20. Ald. Conrad presented the recommendation to authorize submission of a $12,000 grant application to ILEAS for upgrade of the GPS Frequency Synchronization System. Ald. Conrad moved to approve, seconded by Ald. Straza and carried unanimously.

21. Ald. Conrad presented the recommendation to increase the Emergency Telephone System 9-1-1 surcharge from 50 cents to one dollar effective immediately. Ald. Conrad moved to approve the recommendation, seconded by Ald. Michalczyk and carried unanimously. Clerk Herberts declared that this will be known as ORDINANCE 05-27-O.

22. Ald. Conrad stated that Entertainment in the Park, including movies and concerts has been concluded. He expressed his appreciation to all City Departments involved in the successful completion of the Summer Recreation Program.

23. WATER COMMITTEE – ALDERMAN STRAZA, CHAIRMAN, presented the recommendations from the meeting held earlier this evening regarding the submittal from Cerniglia Company requesting an additional $48,173.10 associated with a utility conflict during the 2004 Water Main Replacement project. There was unanimous agreement by all committee members and Council members present to deny this request. Ald. Straza moved to deny payment of this request, seconded by Ald. Smetana and carried unanimously.

24. LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN, presented the request of Helping Hand Rehabilitation Center to conduct a raffle beginning in September with the drawing for a car on February 24, 2006. They are also requesting that the City waive the permit fee. Ald. Michalczyk moved to approve the request, seconded by Ald. Pondelicek and carried unanimously.

25. Ald. Michalczyk stated that an additional request from Helping Hand is for permission to display the raffle prize, a 2006 Hyundai Sonata, on City property at the corner of 55th St. and East Avenue. Administrator Bailey stated that they did provide a written statement indemnifying the City against any damage to the car; they will assume full responsibility. Ald. Michalczyk moved to approve the request, seconded by Ald. Smetana and carried unanimously.

LEGAL REPORT

26. City Attorney Peck presented the draft ordinance amending the City Code and creating the position of Budget and Finance Director for the City. Ald. Conrad moved to adopt the ordinance as presented, seconded by Ald. Michalczyk and carried unanimously. Clerk Herberts declared that this will be known as ORDINANCE 05-28-O.

27. City Attorney Peck prepared a draft resolution changing the IRMF designated agent to Alice Filinovich, Budget and Finance Director. Ald. Conrad moved to adopt the Resolution as presented, seconded by Ald. Michalczyk and carried unanimously. Clerk Herberts declared that this will be known as RESOLUTION 05-13-R.

28. Mr. Peck presented the recommendation of the PC/ZBA amending the Sign Ordinance as allowed by Section 8-5-3 This matter will be tabled to the next meeting for further review.

29. Mr. Peck presented the recommendation of the PC/ZBA adopting Rules for the City of Countryside Plan Commission – Zoning Board of Appeals. These Rules were previously adopted by the PC/ZBA.

30. Mr. Peck again presented the Resident Only parking on 57th St. and Madison. Ald. Smetana stated that a letter should be sent to residents notifying them that this action will be taken by the City. Mr. Bailey has not sent the letter but will do so this week and send copies to the entire Council.

31. Mr. Peck stated that a new matter requiring owners who are making improvements to their own home and who list themselves as the general contractor, must provide the City with a list of subcontractors. This matter will be discussed by the License Committee along with recommendations; a draft will be prepared at that time. This matter will be tabled to the first City Council meeting in September.

ADMINISTRATOR’S REPORT

32. City Administrator Bailey presented engineer’s pay estimate #2 and final for the 2005 Water Main Replacement – Phase 2 to Gerardi Sewer & Water Co., Norridge, IL in the amount of $12,310.62 (alley between Bobolink & Plainfield Road). Ald. Smetana moved to approve payment, seconded by Ald. Straza and carried unanimously.

33. Mr. Bailey presented his recommendation to provide a 3% salary increase to all employees not represented by a labor union retroactive to May 1, 2005. Ald. Michalczyk moved to approve the recommendation, seconded by Ald. Straza and carried unanimously.

34. Mr. Bailey presented his recommendation to adjust the salary of the Police Department Administrative Assistant position from $43,626 to $45,000 per annum retroactive to the May anniversary date. Ald. Conrad moved to approve the recommendation, seconded by Ald. Straza and carried unanimously.

ADJOURNMENT

35. There being no further business to discuss, Ald. Michalczyk moved to adjourn the meeting, seconded by Ald. Conrad and carried unanimously.

Mayor LeGant declared the meeting adjourned at 8:10 p.m.