AGENDA
CITY OF COUNTRYSIDE
REGULAR CITY COUNCIL MEETING
WEDNESDAY, AUGUST 24, 2011 at 7:30 P.M.

I. CALL TO ORDER – (PLEDGE OF ALLEGIANCE)

II. ROLL CALL

III. OMNIBUS AGENDA

All items on the Omnibus Agenda are considered to be routine in nature by the City Council and will be enacted in one motion. There will not be separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Omnibus Agenda and considered separately.

I. APPROVAL OF MINUTES: (1) Regular Council Meeting – August 10, 2011 & (3) Public Hearing – 6-22-11.

B. STATEMENT OF BILLS through August 24, 2011: $384,397.40.

C. TREASURER’S REPORT for month of July, 2011. (previously distributed).

D. Block party request from Andrea Williams, 7115 Pleasantdale Drive, on 8-20-11 from 2 pm to 11 pm.

E. Application for a general business license from Triple A Services, Inc. to operate a food dispensing vehicle. Applicant: Erendira Zavala.

F. Application for a general business license from Spirit Halloween Superstore, 5459 La Grange Road. Type: retail. Applicant: Barbara Gorski.

G. Application for a general business license from Standard Market Warehouse, 5808 East Avenue. Type: Warehouse. Applicant: Vincent Priest.

H. Application for a general business license from Core Connect Communications, 6630 Brainard Avenue, #103. Type: Home Office. Applicant: Justin Wright.

I. From the Countryside Lions Club requesting permission to solicit at Jewel Food Store, 5545 Brainard Avenue on October 13-15 from 9 to 9.

IV. ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

V. QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

VI. MAYOR’S REPORT

A. Check presentation of $1,396.25 to the Y-ME National Breast Cancer organization.

B. Introduction of the new members of the Pleasantview Fire Department: Fire Chief, Deputy Chief and Fire Marshal – Kevin Doyle, John Buckley, and Joe Lyons respectively.

C. From the Countryside Lions Club requesting the City proclaim October 13-15 as Candy Days.

VII. CITY CLERK’S REPORT

VIII. TREASURER’S REPORT

IX. COMMITTEE REPORTS

POLICE COMMITTEE – WAYNE STRAZA, CHAIRMAN

(recommendations from the Police Committee meeting of 8-17-11)

A. Consideration of renewing the Blackboard Connect (aka Reverse 9-1-1) service agreement for 3 yrs at an annual cost of $5,420.

B. Consideration of authorizing the purchase of 75 Neighborhood Watch signs totaling $2,314.50.

C. Consideration of authorizing the purchase of Business & Fleet Watch stickers and signs totaling $815.41.

WATER COMMITTEE – JOHN VON DRASEK, CHAIRMAN

(recommendations from the Water committee meeting of 8-18-11)

D. Consideration of waiving South Lyons Sanitary District’s outstanding bill of $3,170 for past water used in connection with the operation of hydrojet sewer line maintenance.

1. Require payment from SLSD for any future water usage for operations, etc.

INFRASTRUCTURE COMMITTEE – KAREN MICHALCZYK, CHAIRMAN

(recommendations from the Infrastructure Committee meeting of 8-2-11)

E. Consideration of amending the construction hours of operation on national holidays and high temperature days.

F. Consideration of allowing light pole banners in commercial parking lots.

G. Consideration of extending the number of days allowed for temporary special event sign permits.

(draft ordinance attached addressing the above items)

X. CITY ATTORNEY/LEGAL REPORT

A. Plan/ZBA recommendation to allow for a zoning variation to permit an already constructed fence built at 6003 Kensington Avenue providing only 30% and not 50% permeability. – Mr./Mrs. Dziak.

B. Plan/ZBA recommendation to deny the special use to permit outdoor sales at 30 Countryside Plaza – 5 Below, Inc.

XI. ADMINISTRATOR’S REPORT

XII. STAFF REPORTS

A. Police Chief

B. City Engineer

1. Engineer’s pay estimate #1 for the Building Demolitions to N.F. Demolition, Inc., Lemont, Il for $93,612.26.

C. Asst. City Administrator

1. Recommendation to accept the lowest bid from Eco Clean Maintenance Inc. for custodial services – $1,510 monthly

D. Finance Director

E. ESDA Coordinator

1. Request authorization to bid for the ESDA Roof Removal, Repair and Installation.

XIII. OLD & NEW BUSINESS

XIV. ADJOURN to Executive Session under Sections 2B1 and 2B9 to discuss litigation and personnel matters.

Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk at least 48 hours in advance of the scheduled meeting. The City Clerk can be reached in person at 5550 East Avenue, Countryside, IL., via telephone at (708) 354-7270 or via e-mail at clerk@countryside-il.org Every effort will be made to allow for meeting participation.

MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, AUGUST 24, 2011

1. Mayor Krzeminski called the meeting to order at 7:30 p.m. City Clerk Sweeney called the Roll of those physically present as follows:

PRESENT: Mayor Edward Krzeminski, Aldermen: Robert Pondelicek, John Von Drasek, James Jasinski, Sean McDermott, Karen Michalczyk, Wayne Straza.

ALSO PRESENT: City Clerk Sweeney, City Treasurer Jasinski, City Attorney Peck, Police Chief Ruth, City Admin. Paul, Asst. Admin. Peterson, Fin. Dir. Drazner, City Eng. Fitzgerald, ESDA Crd. Norman, Elec. Insp. Sweeney, Police Bd. Members, Burdett, Musilami, PC/ZBA Chrm. Fullmer,Members Grotzke, Gonzalez, Benson.

OMNIBUS AGENDA

2. APPROVAL OF MINUTES -Regular Council Meeting of August 10, 2011 and Public Hearing of June 22, 2011.

3. STATEMENT OF BILLS through August 24, 2011: $384,397.40.

4. TREASURER’S REPORT for month of July 2011. (previously distributed).

5. Block party request from Andrea Williams, 7115 Pleasantdale Drive on August 20, 2011 from 2 pm to 11 pm.

6. Application for a general business license from TRIPLE A SERVICES, INC., to operate a food-dispensing vehicle. Applicant: Erendira Zavala.

7. Application for a general business license from SPIRIT HALLOWEEN SUPERSTORE, 5459 LaGrange Road. Type: Retail. Applicant: Barbara Gorski.

8. Application for a general business license from STANDARD MARKET WAREHOUSE, 5808 East Avenue. Type: Warehouse. Applicant: Vincent Priest.

9. Application for a general business license from CORE CONNECT COMMUNICATIONS, 6630 Brainard Avenue, #103. Type: Home office. Applicant: Justin Wright.

10. From the Countryside Lions Club requesting permission to solicit at Jewel Food Store, 5545 Brainard Avenue on October 13-15, 2011 from 9 am to 9 pm.

11. Mayor Krzeminski removed the minutes of August 10, 2011 for corrections. Ald. Straza requested removal of Triple A Services until they pass formal inspection. Ald. Von Drasek moved to approve the Omnibus agenda with those omissions, seconded by Ald. McDermott and carried unanimously.

12. Mayor Krzeminski noted that on page 3, item #18, the Mayor’s prepared comments also contained the following which should be included in the minutes of August 10, 2011. We need to learn from our past and act for our future, without hurting the present. I made a commitment, which I plan on fulfilling, to the citizens of this great City to be a fair, just and open Mayor. We can have our differences but I ask those behind it to stop the division and become constructive. Build something rather than tear it down. Enter into open and civil discussions where we talk about differences so that the best outcome is arrived at and who cares where it came from. But understand this, my wife and I am not going anywhere because we have nothing to apologize for or hide and believe this City is worth it!

12a. My recommendation about the issue, if anyone would have asked me, is that a request for services be sent out for occupational health services for city employees and sealed bids be received so that the lowest, best qualified bidder would supply services to Countryside at the lowest cost, which Andy Shaw thought was a great recommendation. But that is the City Administrator’s decision – not mine. Copies of the Mayor’s statement were provided to Council. Ald. Straza moved to approve the minutes with the above statement, seconded by Ald. Jasinski and carried unanimously.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA – none

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

13. Bob Schwarz, 5422 – 9th Ave. discussed promises made during the campaign re: property tax rebate and abatement by the end of this year. He attended the Finance Committee meeting last night; it appears that there will be no rebate any time soon. The City has two choices – cut City services and employees by one-third or use Reserves. Mayor Krzeminski stated that the City ran into deficits the last four years and there has been some use of Reserves. The current City budget is over $11 million; $8 million must be kept in Reserves. No decision will be made on property tax issues until November-December. Ald. Straza stated that the City has paid $1 million toward the police pension so that residents need not be burdened. The answer is no, there will probably be no rebate. Treas. Jasinski stated that he has extra copies of the budget for interested parties. He will be happy to go through the numbers to explain how the City got to where it is now. He invited audience members to attend the Finance Committee meetings. The budget will be published in the Newsletter.

MAYOR’S REPORT

14. Mayor Krzeminski presented a check in the amount of $1,396.25 to the Y-ME National Breast Cancer Organization. The check represents money donated to the Y-ME Organization by the Citizens of Countryside during the Concert in the Park series. Also, many thanks to Westfield Ford and Mr. Carmen Scarpace, who generously donated the use of two scooters during the Concerts. Ms. Rosa Linda Melgoza sincerely thanked the Mayor and the residents of the City of Countryside for their generous donation to the Y-ME Organization. Photos were taken. Ms. Melgoza also noted the 24-hour hotline to help support women stricken with breast cancer. She is a six-year survivor of breast cancer. She presented the Mayor with a small token of appreciation – several baseball caps from their organization for donors.

15. Mayor Krzeminski introduced new members of the Pleasantview Fire Department – Fire Chief Kevin Doyle, Deputy Chief John Buckley, and Fire Marshal Joe Lyons. The audience welcomed the fire professionals. Chief Doyle is a 25-year member of the department. He introduced his colleagues and stated that eight people retired from the department in July. He looks forward to a great working relationship with the City of Countryside in the future as it has been in the past. He thanked the City Council for the opportunity to appear here tonight.

16. Ms. Paul stated that recently the Fire Protection District requested training and they did complete at least two days of training at the house purchased by the City that will be demolished. Currently they are seeking trench training at any location. After checking with the City engineer and PW Supt., he suggested the NE corner of the Dodge property that is already cleared, it will not affect any work currently underway. The Fire District will provide certificates of insurance.

17. Mayor Krzeminski presented the request of the Countryside Lions Club to proclaim October 13-15, 2011 as Candy Days in the City of Countryside. He will do so.

TREASURER’S REPORT

18. City Treasurer Jasinski stated that at the Finance Committee meeting held last night the committee began constructing preliminary figures for the current budget; two residents and one business owner attended the meeting. He invited other residents to attend. The next meeting will be held the 4th Tuesday of September.

COMMITTEE REPORTS

19. POLICE COMMITTEE – WAYNE STRAZA, CHAIRMAN presented recommendations from the committee meeting of 8-17-11, to consider renewing the Blackboard Connect (Reverse 9-1-1) service agreement for three years at an annual cost of $5,420. Ald. Pondelicek moved to approve, seconded by Ald. Jasinski and carried unanimously.

20. Consider authorizing the purchase of 75 Neighborhood Watch signs at a cost of $2,314.50. Ald. Straza congratulated Chief Ruth for gathering commitments from 60 businesses in Countryside. Ald. McDermott moved to approve, seconded by Ald. Von Drasek and carried unanimously. Ald. Von Drasek pointed out that Drug Forfeiture funds are used for these purchases; it is a good way of utilizing this money.

21. Consider authorizing the purchase of Business Watch & Fleet Watch stickers and signs at a cost of $815.41. Ald. Von Drasek moved to approve, seconded by Ald. Pondelicek and carried unanimously. Mayor Krzeminski stated that these are new decals purchased for participating businesses. Ald. Straza stated that it is important for residents and businesses to become involved and to stay involved; ultimately residents are the eyes and ears of the police department to everyone’s benefit.

22. WATER COMMITTEE – JOHN VON DRASEK, CHAIRMAN, sought Council consideration of waiving the South Lyons Sanitary District outstanding bill of $3,170 for past water used in connection with the operation of hydrojet sewer line maintenance. Ald. Straza moved to approve, seconded by Ald. Jasinski and carried unanimously.

23. Ald. Von Drasek sought Council consideration to require payment from the SLSD for any future water usage for operations, i.e., construction project within the City. There is no Intergovernmental Agreement. Congratulations to Police Chief Ruth on his one-year anniversary with the City of Countryside.

24. INFRASTRUCTURE COMMITTEE – KAREN MICHALCZYK, CHAIRMAN, presented recommendations from the committee meeting of 8-2-11. She will defer this matter to presentation by Attorney Peck; there is one Ordinance for all three items.

Consideration of amending the construction hours of operation on national holidays and high temperature days.

Consideration of allowing light pole banners in commercial parking lots.

Consideration of extending the number of days allowed for temporary special event sign permits.

25. Attorney Peck stated that the draft ordinance addresses those three items — Nuisances Enumerated, — amending (restricting) the operation of heavy equipment between the hours of 7 am to 6 pm; also stating that heavy equipment shall not be used on Memorial Day, Independence Day and Labor Day. Section 2 – provides for increasing the fines from $50 to $750. Section 3 – provides the definition for vertical pole banner signs that hang from light poles; previously there was no definition. This makes them a permitted use. Section 4 – amends the Special Event Permit increasing the number up to 40 days and states that no applicant shall receive more than nine special event permits within any calendar year. No special event permit shall exceed 40 days. Ald. McDermott moved to adopt the Ordinance as presented, seconded by Ald. Straza. Mayor Krzeminski noted an additional item – the use of heavy equipment from 7 am to 6 pm Mon.-Fri- and from 9 am to 5 pm on Sat.-Sun. Motion carried by Roll Call vote.

Clerk Sweeney declared that this will be known as ORDINANCE 11-53-O.

LEGAL REPORT

26. City Attorney Peck presented the PC/ZBA recommendation to allow a zoning variation to permit an already constructed fence built at 6003 Kensington Avenue providing only 30% instead of the 50% required permeability- on the application of Mr. & Mrs. Dziak. After the hearing held on August 2, 2011, the PC/ZBA heard all testimony and evidence and found that the applicant did meet all requirements for such variance. They recommended approval of the variance subject to the following conditions – that such variance only extends to the already-built fence and does not apply to any future fence on the subject property, all construction is in compliance with applicable City Codes and that the use be established within six months of the date of the ordinance. Ald. McDermott moved to concur with the recommendation, seconded by Ald. Straza and carried by unanimous Roll Call vote – 6/0.

Clerk Sweeney declared that this will be known as ORDINANCE 11-54-O.

27. Attorney Peck presented the PC/ZBA recommendation to deny the special use to permit outdoor sales at 30 Countryside Plaza – Five Below, Inc. The applicant failed to appear before the PC/ZBA on two separate occasions, August 2, 2011 and July 5, 2011, to present their request. As a result the PC/ZBA recommended to deny the application for special use. Ald. Von Drasek moved to concur with the PC/ZBA recommendation, seconded by Ald. Jasinski and carried by Roll Call vote – 6/0.

28. HUMAN RESOURCES COMMITTEE – ROBERT PONDELICEK, CHAIRMAN,

moved that the City Clerk place the following two items for consideration and vote on the September 14, 2011 City Council Meeting Agenda:

1. the ordinance entitled, Ordinance of the City Council, City of Countryside Concerning the Office of City Attorney, and

2. the contract entitled Legal Services Continuation Agreement, and that no official of the City remove those items from that agenda without a vote of the City Council authorizing such removal. Ald. McDermott moved to approve, seconded by Ald. Straza and carried by unanimous Roll Call vote – 6/0.

29. Ald. Pondelicek moved that the City Clerk place the ordinance entitled, An Ordinance Amending the Rules and Procedures of the Corporate Authorities of the City of Countryside on the agenda for the next H R Committee meeting for discussion and also place that ordinance for consideration and vote on the September 14, 2011 City Council Meeting Agenda; and that no official of the City remove that item from that Council agenda without a vote of the city Council authorizing such removal. Ald. Von Drasek moved to approve, seconded by Ald. Jasinski.

30. Mayor Krzeminski stated if that happens it will be a violation of State rules because presentation of the attorney comes from the Mayor with consent of Council. When the mayor is satisfied with the agreement he will present it to the City Council. This matter will be discussed in Executive Session tonight. Atty. Peck stated that Ald. Pondelicek’s motion included the ordinance and the contract itself. The second motion dealt with policies and procedures for the City Council. The Mayor is correct that the City Attorney is appointed by the Mayor with advise and consent of the City Council; the contract has nothing to do with appointment; it is simply a contract for services. Ald. McDermott stated that the second motion deals with rules and procedures of the corporate authority and how items get placed on the agenda and taken off the agenda so it doesn’t happen without Council knowledge. Motion carried by unanimous Roll Call vote – 6/0.

31. ECONOMIC DEVELOPMENT COMMITTEE – SEAN MC DERMOTT, CHAIRMAN, stated that an EDC meeting will take place tomorrow at 5:30 p.m. to provide updates on the development at LaGrange Road and Joliet Road. He encouraged residents to attend and witness the new developments taking place.

32. RECREATION COMMITTEE – JAMES JASINSKI, CHAIRMAN, stated that the Concert in the Park series was a huge success again this year. Many thanks to the Platinum Sponsor for the donation and to the residents for their donation of $1,396 to the Y-ME organization. He invited all residents to attend the concerts next year.

STAFF REPORTS

33. Police Chief Ruth stated that the City of Countryside turned 50 years of age last year. The Police Department turned 50 yesterday – incorporated August 23, 1961. Going through some artifacts, it was discovered that the cost of a brand new Pontiac was $2,800 at that time.

34. Police Chief Ruth invited the City Council and residents to participate in the first ever Citizen’s Police Academy sponsored by the police department. The 12-week program will be held on Thursday evenings from 7 pm to 9 pm. Every class will feature a different member of the police department presenting an overview of police operations and their role in the community. They will cover the canine patrol, evidence technicians, investigations, etc., at no cost to the community. There are still a few seats available. Ald. Jasinski and his wife have registered for the class and are looking forward to it. The Mayor and City Council are invited to stop by tomorrow.

35. City Engineer Fitzgerald stated that building demolition is well underway. He presented engineer’s pay estimate #1 for building demolition to N.F. Demolition, Inc., Lemont, IL in the amount of $93,612.26. Ald. Straza moved to approve, seconded by Ald. McDermott and carried unanimously. The Whiting residence may be handled the third or fourth week of September after the commercial demolition.

36. Asst. City Admin. Ms. Peterson presented the recommendation to accept the lowest bid from Eco Clean Maintenance, Inc., for custodial services in the amount of $1,510 monthly, totaling $18,120 yearly – compared to $23,820 budgeted for the current contract – a significant saving. If approved, the contract will go into effect 9-1-11. Ald. Michalczyk moved to approve, seconded by Ald. Von Drasek and carried unanimously.

37. ESDA Coordinator Norman requests authority to seek bids for roof removal, repair and installation of new roofing at the ESDA Building, 6701 Willow Springs Road. The facility has an asbestos roof which must be removed. Ald. Von Drasek moved to approve, seconded by Ald. Straza and carried unanimously.

ADJOURNMENT

38. Mayor Krzeminski seeks to adjourn to Executive Session under Sections 2B1 and 2B9 of the Open Meetings Act for the purpose of discussing litigation and personnel matters. Ald. McDermott moved to adjourn to Executive Session, seconded by Ald. Straza and carried by unanimous Roll Call vote 6/0.

Mayor Krzeminski declared the meeting adjourned at 8:20 p.m.

SHARON SWEENEY, CITY CLERK