MINUTES

Regular Meeting of the City Council, City of Countryside

5550 East Avenue

City Hall, Council Chamber

Wednesday, August 26, 2015 – 7:30 P.M.

A. CALL TO ORDER – Pledge of Allegiance.

The meeting was called to order at 7:30 PM.

B. ROLL CALL

City Clerk Burdett called the roll of those physically present as follows:

Present: Mayor McDermott, Alderman Pondelicek, Alderman Mikolyzk, Alderman Von Drasek, Alderman Musillami, Alderman Benson, City Clerk Burdett, Treasurer Stancik

Absent: Alderman James Jasinski

Also Present: City Administrator Paul, Police Chief Ford, City Engineer Fitzgerald, Asst. City Administrator Peterson, City Attorney Peck, ESDA Coordinator Norman, Police Board Chairman Welch

C. OMNIBUS AGENDA

1. The Minutes of the Regular Meeting of August 12, 2015 were previously distributed to the members of the City Council. Mayor McDermott asked if there were any corrections to be made to said Minutes. There were none.

2. The Statement of Bills was submitted for payment through August 26, 2015: $600,544.12.

I move to approve the minutes of the City Council Meeting of August 12, 2015 as presented, and to approve the Statement of Bills through August 26, 2015 in the amount of $600,544.12.

A motion was made by Alderman Musillami, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

D. COMMUNICATIONS FROM THE PUBLIC

Kathy Berkholtz, 5803 Rose Court, spoke in opposition to the curb cut on 58^th St. for the new Chipotle Mexican Grill considering the traffic congestion in the area. The traffic study was done during a slow period while school was not in session. The curb cut is too close to the intersection and will increase traffic and make congestion worse causing significant backups onto LaGrange Road and 58^th St. She suggested substituting green space instead of a business when considering the safety of residents. The Mayor thanked her for her comments.

E. MAYOR’S REPORT

Mayor McDermott stated that he has been appointed to sit on the legislative committee of the West Central Municipal Conference. They are in the process of gathering information for proposed legislation. Now is the time for Staff members or elected officials to address outstanding issues for the upcoming session.

F. CITY CLERK’S REPORT –NO REPORT

G. TREASURER’S REPORT-NO REPORT

H. COMMITTEE AND COMMISSION REPORTS FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

1. ECONOMIC DEVELOPMENT-NO REPORT

2. FINANCE COMMITTEE

a. Treasurer Stancik sought consideration of potential amendments to the Investment Policy

A motion was made by Alderman Musillami, seconded by Alderman Von Drasek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

b. Treasurer Stancik sought consideration of membership in the West Suburban Chamber of Commerce. The City has been a member over the years; the City has agreed to member benefit level of $1,500.

A motion was made by Alderman Musillami, seconded by Alderman Von Drasek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

c. Treasurer Stancik sought consideration of an annual contribution or other support to the I &M Canal National Heritage Corridor Civic Center Authority. The first request is for $1,470 as a membership donation and the second is for $500 in support of the Rendezvous. Mayor McDermott previously appointed Joseph Bouse as the City’s representative; this contribution will welcome them to the community.

A motion was made by Alderman Benson, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

d. Treasurer Stancik sought consideration of a request to draft a Request for Proposals (RFP) for custodial services.

A motion was made by Alderman Musillami, seconded by Alderman Von Drasek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

3. HUMAN RESOURCES COMMITTEE – NO REPORT

4. INFRASTRUCTURE COMMITTEE

Ald. Von Drasek discussed the drainage issues in Ward 2; many thanks to the people who worked to get the job done on an expedited basis.

5. LICENSE COMMITTEE – NO REPORT

6. PLAN COMMISSION/ZONING BOARD OF APPEALS

a. City Attorney Peck sought consideration of an ordinance granting sign variations for the Local 150 International Union of Operating Engineers at 6150-6170 Joliet Road.At the hearing held on August 4, 2015 before the PC/ZBA all evidence and testimony was given and it was their recommendation to approve the variance subject to the following conditions: that all construction be in substantial conformity with Petitioner’s Exhibit A, and that said use be established within six months from the effective date of the ordinance. At the hearing there were no objections to the request and it was the recommendation of the PC/ZBA to grant the two variances — to permit a 104 s.f. free-standing monument sign instead of the permitted 65 s.f.; and to permit a monument sign with a height of 9′ instead of the permitted height of 6′ on the property commonly known as 6150-6170 Joliet Road.

A motion was made by Alderman Von Drasek, seconded by Alderman Mikolyzk, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

Clerk Burdett declared that this will be known as ORDINANCE 15-38-O.

7. POLICE COMMITTEE-NO REPORT

8. RECREATION COMMITTEE-NO REPORT

9. WATER COMMITTEE

a. Alderman Benson sought consideration of an ordinance amending the City Code to incorporate changes to the Illinois Plumbing Code Section 890.

A motion was made by Alderman Mikolyzk, seconded by Alderman Von Drasek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

Clerk Burdett declared that this will be known as ORDINANCE 15-39-O.

10. FLAGG CREEK ADVISORY BOARD

a. Ald. Von Drasek sought consideration to advance Michelle Stepanek to the next step in the pay scale effective 9-2-15. She is doing an outstanding job and is really interested in the golf course.

A motion was made by Alderman Pondelicek, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

b. Ald. Von Drasek sought consideration of an agreement for video gaming terminal use at Flagg Creek Golf Course with LZ Entertainment, LLC of Bridgeview, IL. Question arose regarding monitoring the machines — Ms. Peterson stated that a partition will be present along with adequate monitoring. The company is new to town; their references have been checked and found positive.

A motion was made by Alderman Benson, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

I. LEGAL REPORT-NO REPORT

J. CITY ADMINISTRATOR’S REPORT

1. City Administrator Paul sought approval for an emergency purchase order to CMG Construction, Inc., for $11,036.50 for repairs due to a water main break at Countryside Plaza on Sunday.

A motion was made by Alderman Musillami, seconded by Alderman Mikolyzk, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

K. STAFF REPORTS

1. CHIEF OF POLICE

Police Chief Ford stated that two officers will be receiving Honorable Mention Certificates for stopping a suspicious vehicle and apprehending an individual with a loaded hand gun and a dagger -type knife in the car. They will be awarded next week.

2. CITY ENGINEER

a. City Engineer Fitzgerald sought consideration to award a contract to Stip Brothers Excavating, Inc., Elwood, IL in the amount of $188,534.00 for the 2015 Drainage Improvement Project. This is the fourth consecutive year; they have been doing a phenomenal job; residents are very pleased.

A motion was made by Alderman Von Drasek, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

b. City Engineer Fitzgerald sought consideration to award a contract for the 2015 Sidewalk Improvements Project -to Davis Concrete Construction Company in the amount of $81,825.00. George Kontur is present but made no comment tonight.

A motion was made by Alderman Musillami, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

M. EXECUTIVE SESSION

I move to recess to a Closed Executive Session for the purpose of reviewing Executive Session minutes of August 12, 2015, under Section 2(c)(21); and Personnel under Section 2(c)(1) of the Open Meetings Act.

A motion was made by Alderman Von Drasek, seconded by Alderman Pondelicek that this meeting be RECESSED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

Mayor McDermott declared the meeting recessed at 7:50 p.m.

* * *

N. RECONVENE TO REGULAR COUNCIL SESSION AT 7:58 p.m.

The roll was called to reconvene to Open Session. Aldermen Von Drasek, Pondelicek, Mikolyzk, Benson, Musillami and Mayor McDermott were present.

REPORT ON EXECUTIVE SESSION AND ACTION AS A RESULT OF, IF ANY.

APPROVAL OF EXECUTIVE SESSION CITY COUNCIL MINUTES

I move to approve the Executive Session City Council minutes of August 12, 2015, as presented.

A motion was made by Alderman Musillami, seconded by Alderman Von Drasek that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

O. ADJOURNMENT

A motion was made by Alderman Pondelicek, seconded by Alderman Mikolyzk that this meeting be ADJOURNED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

Mayor McDermott declared the meeting adjourned at 8:00 p.m.

/fp

APPROVED: September 9, 2015

Respectfully Submitted,

Susan Burdett, City Clerk