MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, FEBRUARY 24, 2010

1. After the Pledge of Allegiance to the Flag, Mayor Conrad called the meeting to order at 7:30 p.m. City Clerk Sweeney called the Roll of those physically present:

PRESENT: Mayor Robert Conrad, Aldermen Wayne Straza, John Von Drasek, Karen Michalczyk, Robert Pondelicek, Sean McDermott, Michael Smetana

ALSO PRESENT: City Clerk Sweeney, City Treasurer Jasinski, City Attorney Erik Peck, Interim City Admin. Paul, Interim Police Chief Novak, City Eng. Fitzgerald, Asst. Admin. Peterson, ESDA Director Norman, Police/Fire Bd. Member Burdett, Atty. Nick Cetwinski

OMNIBUS AGENDA

2. APPROVAL OF MINUTES: February 10, 2010 — Council Meeting and

Public Hearing on CDBG Program.

3. STATEMENT OF BILLS through February 24, 2010: $325,487.01.

4. FINANCIAL STATEMENT for period ending January 31, 2010.

5. Special Use request from Crescent Jewelers to hold an antique and collectibles buying show at the William Tell on March 6, 2010.

6. Special Use request from Windy City Postcard Club to hold a Postcard and Paper Collectibles Show on March 27, 2010 at Local 150.

7. Ald. Straza moved to approve the Omnibus Agenda as presented, seconded by Ald. McDermott and carried by unanimous voice vote.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

8. One addition to the Agenda was noted by Mayor Conrad and Treas. Jasinski.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE – none

MAYOR’S REPORT

9. Mayor Conrad stated that items A, B, and C re: employee release for Edward Bailey, Dudley Onderdonk and approval of employment agreement for City Administrator will be discussed in Executive Session and then voted upon after returning to the Open Session.

10. Approval of Resolution requesting 2010 Community Development Block Grant Funds in the amount of $110,000 for Street Resurfacing on Prescott Road (previously adopted on 2-10-10 as 10-2-R). Ald. Michalczyk moved to approve the Resolution as presented, seconded by Ald. Von Drasek and carried unanimously – 6/0.

11. Mayor Conrad stated he was misinformed earlier and apologizes for the error. Jeff Fuller of 56^th Street lost his older brother to a tragic accident at work. On behalf of the entire City Council, sincere condolences are extended to Jeff, his mother, Helen and the entire Fuller family.

CITY CLERK’S REPORT

12. City Clerk Sweeney acknowledged notification from the Flagg Creek Golf Course Advisory Board that the regularly scheduled monthly meetings have been changed to the third Wednesday of each month at 7:00 p.m. beginning in March 2010.

COMMITTEE REPORTS

13. FINANCE COMMITTEE – TREASURER JASINSKI, CHAIRMAN, presented recommendations from the committee meeting of 2-23-10 to approve the Audit & Management Letter for FY2009 by Sikich, LLP. Ald. Smetana moved to concur with the recommendation, seconded by Ald. Von Drasek and carried unanimously.

14. Treasurer Jasinski presented the request of ODM Tool & Mfg. Co. to extend the Class 6b Property Tax Incentive at 5710 East Avenue. He requested that this matter be tabled to the March meeting for further information.

15. Treasurer Jasinski sought Council consideration of waiving the formal bid process to purchase four vehicles with eight trade-ins from Westfield Ford. Ald. Pondelicek moved to approve, seconded by Ald. Von Drasek and carried unanimously.

16. Treasurer Jasinski presented the recommendation to enter into an agreement with Illinois Collection Service, Inc., for collection services. Ald. Michalczyk moved to approve, seconded by Ald. Smetana and carried unanimously.

17. RECREATION COMMITTEE – ALDERMAN VON DRASEK, CHAIRMAN, presented the recommendation that the City withdraw as member of the Gateway Special Recreation Association and instead participate on a pay as you go basis, at a very substantial savings to the City, effective July 2011. Ald. Michalczyk moved to concur with the recommendation, seconded by Ald. McDermott and carried unanimously. Mayor Conrad asked that the attorney or the City Administrator draft a letter to Gateway on behalf of the City.

18. Ald. Von Drasek sought Council consideration of renewing the Agreement with the YMCA for Cooperative Programming for the Summer Season 2010. Ald. Pondelicek moved to approve, seconded by Ald. Michalczyk and carried unanimously.

19. Ald. Von Drasek sought consideration of amending the Public Meeting Room Use request form. Asst. Admin. Peterson stated that a group filled out the application form claiming to request use of the room for a youth advisory meeting when in fact it was a baby shower. No where on the form was it indicated that this was a personal party and not a civic event. Since that event the language in the request form has been changed and the policy has been included as part of the actual form. Ald. Michalczyk moved to approve the new form, seconded by Ald. Smetana and carried unanimously.

20. Ald. Von Drasek thanked Lyons Township for the monetary award to the City for renovations at the Ideal School Park pursuant to an intergovernmental agreement between the Township and the City. Ms. Peterson will meet with the School Supt. on Friday to begin discussions re: planning and logistics.

21. Treasurer Jasinski extended congratulations to Finance Director Gail Paul on the award for high excellence in financial reporting, which she received for the second year in a row. She has done an excellent job and the City is proud of her.

LEGAL REPORT

22. City Attorney Peck presented a draft ordinance creating an additional BYOB license to be used in conjunction with consumption, purchase and sale of tobacco at products bought on the premises at Club Cubano. The fee for that license application is $500 plus an annual fee of $1,500. They cannot sell or provide alcoholic beverages, simply store it and permit patrons to drink it on the premises. They are required to have a Certificate of Insurance for general liability purposes. Activities will be restricted: no person under 18 years of age is allowed on the lower club level. Mayor Conrad sought to restrict the age to 21; Council members agreed; the age restriction will be added to the draft ordinance. Ald. Smetana moved to adopt the ordinance as amended, including the restriction to age 21 in the private club area, seconded by Ald. McDermott and carried by unanimous Roll Call vote – 6/0.

Clerk Sweeney declared that this will be known as ORDINANCE 10-05-O.

23. City Attorney Peck presented the draft ordinance for the purchase of the front 50 feet of the Bally property at 5917 LaGrange Road. The west side of the property has the stoplight which would permit expansion of ingress and egress to Countryside Plaza from LaGrange Road The purchase price was $325,000 and the City is not responsible for moving the stoplight or anything else. The Council requires an ordinance accepting the contract and authorizing the Mayor and the Clerk to execute the contract as presented. Ald. Straza moved to adopt the Ordinance as presented, seconded by Ald. Pondelicek and carried by unanimous Roll Call vote – 6/0.

Clerk Sweeney declared that this will be known as ORDINANCE 10-06-O.

STAFF REPORTS

24. Interim Police Chief Novak stated that the basketball game between the Cops and Kids took place last week; the cops lost by a score of 31-29. The most important part of the event was the donation of $2,500 to the Kari Cook Family. Mayor Conrad thanked Westfield Ford for their sponsorship and contribution of tee shirts; they will be pictured in the City’s Newsletter. The police department may get another chance at a youth basketball game in conjunction with the Special Olympics.

25. City Engineer Fitzgerald reported on the workshop held last week by the MWRD. After completing a study of all flood plains in the entire Cook County area, they are conducting workshops to report their findings on the various watersheds. The Triangle Area watershed moved inward very slightly – a matter of 10-20 feet around the edges; the footprint is basically identical. As a result, two homes may be out of the floodplain. Ald. Straza suggested that the City may get involved via ordinance.

26. Asst. Admin. Peterson announced the Grand Re-Opening of Mazda AutoBarn at a ceremony on Friday night at 6 p.m. Mayor Conrad noted that that the CBA will get involved in this event as well.

ADJOURNMENT

27. There being no further business to discuss, Ald. Von Drasek moved to adjourn to Executive Session under Sections 2Ah, 2B1 and 2Ac of the Open Meetings Act to discuss real estate acquisition, pending litigation and personnel matters, seconded by Ald. Straza and carried by unanimous Roll Call vote – 6/0

The Regular Meeting was recessed at 8:00 p.m.

* * * * *

28. The Regular City Council meeting returned to Open Session with the same members present at 8:40 p.m.

29. Mayor Conrad sought Council approval of the employee release for Edward Bailey. Ald. Smetana moved to approve, seconded by Ald. Pondelicek and carried by unanimous Roll Call vote – 6/0.

30. Mayor Conrad sought Council approval of the employee release for Dudley Onderdonk. Ald. Straza moved to approve, seconded by Ald. Michalczyk and carried by unanimous Roll Call vote – 6/0.

31. Mayor Conrad sought Council approval of the City Administrator’s Employment Agreement and Appointment of the City Administrator, Gail Paul. Ald Straza moved to approve, seconded by Ald. Michalczyk and carried by unanimous Roll Call vote – 6/0.

Clerk Sweeney declared that this will be known as RESOLUTION 10-3-R.

32. Mayor Conrad stated that Ms. Paul will be sworn in at the next Council meeting when her family can join in the ceremony. Council approved the suggestion.

ADJOURNMENT

33. There being no further business to discuss, Ald. Von Drasek moved to adjourn the meeting, seconded by Ald. Pondelicek and carried unanimously.

Mayor Conrad declared the meeting adjourned at 8:45 p.m.

SHARON SWEENEY, CITY CLERK