AGENDA

INFRASTRUCTURE COMMITTEE MEETING
Monday, February 28, 2011 – 6:00 p.m.
Chamber Room – Countryside City Hall

1. Call meeting to order.

2. Roll call: Alderman Karen Michalczyk – Chairman, Alderman Wayne Straza, Alderman John Von Drasek

3. Approval of Minutes – January 18, 2011.

4. Discussion on Electronic Signs.

5. Discussion on MFT Funds and 2011 Street Resurfacing.

6. Discussion on the Fence Ordinance and Permeability.

7. Continued Discussion on Collection Boxes throughout the City

*This is a follow up item from the January 18, 2011 meeting.

8. Update on Flooding Issue at Hallowell and James Property.

*This is a follow up item from the January 18, 2011 meeting.

9. Other Committee Business.

Adjournment.

MINUTES OF INFRASTRUCTURE COMMITTEE MEETING
CITY OF COUNTRYSIDE – CITY HALL
FEBRUARY 28, 2011 – 6:00 PM CHAMBER ROOM
CALL TO ORDER AND ROLL CALL

1. Meeting called to order at 6:02 P.M. Present: Chair Michalczyk, Aldermen Straza, Alderman Von Drasek. Also present: Mayor Robert Conrad; Alderman McDermott, Alderman Smetana; City Clerk Sharon Sweeney; Assistant Administrator Sharon Peterson; Building Official Steve Tisinai; City Engineer John Fitzgerald; PLAN/ZBA member Jim Jasinski; CBA member Russ Nicoletti, Matt Fuller, Fuller’s Car Wash.

APPROVAL OF MINUTES

2. The minutes of the January 18, 2011 meeting were approved as submitted.

DISCUSSION ON ELECTRONIC SIGNS

3. According to city ordinances the messages on electronic signs are allowed to change no more than six times per hour and the text is limited to four lines. A list of businesses and the status of the electronic sign was reviewed. Three options are presented to consider for the businesses that are not in compliance. The businesses did sign an affidavit stating the necessary changes to the electronic signs would be made to bring them up to compliance. Mr. Nicoletti stated more companies are using electronic signs.Mr. Fuller’s concern is the limit on the number of times the message can change. The sign cost $45,000 and he would like to use it for its intended use.

Mayor Conrad stated Flagg Creek Golf Course’s sign has to be in compliance. When the course is closed the sign should be off.

The reason the City made changes to the sign ordinance was to cut down on the sign being a distraction while driving. Committee members want to come to a happy medium.

The committee recommendation is to waive the fees for existing businesses that are not in compliance and want a variance and special use for their sign.

DISCUSSION ON MFT FUNDS AND 2011 STREET RESURFACING

4. The City receives funds through the Motor Fuel Tax of approximately $150,000 yearly. These funds aid to offset the cost of street resurfacing and repairs. City Engineer Fitzgerald presented the revised five-year street program plan. When evaluating the condition of streets it is not only the visual look of the street, but also the drainage and curbs. Two of the worst streets, not on the list are Prescott Lane and 57th Street. Prescott Lane is being used for a grant and 57th Street is in the process of being designated as a federal aid route with the West Central Municipal Conference. The street cannot parallel an established federal aid route. This would allow the City to obtain federal funds through WCMC.

The five year plan is only a guide with a recommendation for 2011 to resurface Lorraine Dr., 71st to 67th Street, and Merry Court, 59th Street to the cul-de-sac at an approximate cost of $348,941.25.

Committee members recommend acceptance of the 5-year plan and to move the proposed 2011 streets to 2012 and proceed with the plan.

UPDATE ON FLOODING ISSUE AT HALLOWELL AND JAMES PROPERTY

3. Staff met with Mr. James of Hallowell and James to discuss possible solutions to alleviate the flooding to the residents homes behind the business. Cost and responsibility are unresolved issues. City Engineer Fitzgerald suggested a curb could be a solution.

The committee members directed City Eng. Fitzgerald to estimate the cost and report back to the committee.

DISCUSSION ON THE FENCE ORDINANCE AND PERMEABILITY

4. Residential fences are maximum 6-feet and must be 80 percent permeable to allow light and air. Fences that meet the criteria are cyclone and decorative wrought iron types; wood for the criteria is difficult. Staff’s recommendation is to allow a 4-foot fence to be 50 percent permeable to air and light.The committee recommended allowing 4-foot fences to be 50 percent permeable.

CONTINUED DISCUSSION ON COLLECTION BOXES THROUGHOUT THE CITY

5. Collection boxes are not permitted in the City. Some boxes are for legal non-for-profit organizations. Staff sought direction if the city wants to allow the companies to obtain a permit from the owner.

Committee members do not want to permit collection boxes and directed staff to amend the ordinance to fine the companies that do not remove them within a time frame.

OTHER BUSINESS

6. Sharon Peterson informed the committee City Eng. Fitzgerald put a target letting date of April 27, 2012 for the ITEP Phase 2 project. Further information is in the Administrator’s report.

ADJOURNMENT

7. The meeting is adjourned at 7:14 PM.