AGENDA
CITY OF COUNTRYSIDE
REGULAR CITY COUNCIL MEETING
WEDNESDAY, JANUARY 12, 2011

I. CALL TO ORDER – PLEDGE OF ALLEGIANCE

II. ROLL CALL

III.OMNIBUS AGENDA

All items on the Omnibus Agenda are considered to be routine in nature by the City Council and will be enacted in one motion. There will not be separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Omnibus Agenda and considered separately.

A. APPROVAL OF MINUTES: December 8, 2010.

B. STATEMENT OF BILLS through January 12, 2011: $3,064,207.82.

C. TREASURER’S REPORT for month ending November 30, 2010.

D. Application for a general business license from GULFSTREAM TRAVEL, 6335 Joliet Road, #103. Type: travel agency. Applicant: Richard Engel. (relocated from 6428 Joliet Road, #103)

E. Application for a general business license from EDIBLE ARRANGEMENTS, 90 Countryside Plaza. Type: retail. Applicant: Shatira Wilks. (new owner)

IV. ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

V. QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

VI.MAYOR’S REPORT

A.

VII. CITY CLERK’S REPORT

A. Draft resolution recommending the release of certain executive session minutes for public inspection.

VIII. TREASURER’S REPORT

IX.COMMITTEE REPORTS

X. CITY ATTORNEY/LEGAL REPORT

(recommendations to follow from Plan Hearings of December & January)

A. Plan/ZBA recommendation approving a plat of consolidation of 3 lots into one at 9901 & 9945 W. 55th St; and

B. Plan/ZBA recommendation approving a rezoning of 9901 & 9945 W. 55th St. from B-1 to B-2 to permit an auto parts and accessory store; and

C. Plan/ZBA recommendation approving three variances to permit the installation of a freestanding sign at 9901 & 9945 W. 55th St.

D. Plan/ZBA recommendation approving a special use to operate an electronic sign and variances to allow a non-conforming freestanding sign at 6101 S. La Grange Road, Circle K Shell Station.

E. Plan/ZBA recommendation approving an amendment to the final Salem Square Shopping Center PUD to allow a physical therapy business to portions of the Zoning Ordinance at 705 W. Plainfield Road, #3, ATI Physical Therapy.

F. Consider recommendation to approve a PILOT (payment in lieu of Tax) for ATI Physical Therapy.

XI. ADMINISTRATOR’S REPORT

A. Engineer’s Pay Estimate #3 and Final for the Water Tank Repainting Project to Neumann Company, Inc. for $18,400.

XII. STAFF REPORTS

A. Police Chief

B. City Engineer

1. Engineer’s Pay Estimate #7 and Final for the 2009 Water Main Replacement project to Archon Construction Co, Addison, IL for $39,559.84.

C. Asst. City Administrator

XIII. OLD & NEW BUSINESS

XIV. ADJOURN to executive session.

Your Honor, I move that we adjourn to Executive session under Secs. 2Aa and 2Ac of the Open Meetings Section to discuss employees and real estate.

Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk at least 48 hours in advance of the scheduled meeting. The City Clerk can be reached in person at 5550 East Avenue, Countryside, IL., via telephone at (708) 354-7270 or via e-mail at www.clerk@countryside-il.org Every effort will be made to allow for meeting participation.

MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON MONDAY, JANUARY 12, 2011

1. Mayor Conrad called the meeting to order at 7:30 p.m. City Clerk Sweeney called the Roll of those physically present as follows:

PRESENT: Mayor Robert Conrad, Aldermen, Ald. Robert Pondelicek, Ald. John Von Drasek, Ald. Michael Smetana, Ald. Sean McDermott, Ald. Karen Michalczyk, Ald. Wayne Straza.

ALSO PRESENT: City Clerk Sweeney, City Treasurer Jasinski, City Attorney Erik Peck. City Admin. Paul, Police Chief Ruth, Asst. Admin. Peterson, Fin. Dir. Drazner, City Eng. Fitzgerald, ESDA Coord. Norman, Police Comm. Burdett.

1. OMNIBUS AGENDA

2. APPROVAL OF MINUTES: December 8, 2010.

3. STATEMENT OF BILLS through January 12, 2011: $3,064,207.82.

4. TREASURER’S REPORT for month ending November 30, 2010.

5. Application for a general business license from GULFSTREAM TRAVEL, 6335 Joliet Road, #103. Type: Travel agency. Applicant: Richard Engel. (relocated from 6428 Joliet Road, #103).

6 Application for a general business license from EDIBLE ARRANGEMENTS, 90 Countryside Plaza. Type: Retail. Applicant: Shatira Wilks. (new owner).

7. Ald. Von Drasek moved to approve the Omnibus Agenda with the correction noted below, seconded by Ald. Straza. Treasurer Jasinski changed page 1, item #11 in the minutes of December 8, 2010 — the sunset tax is applicable to both residents and businesses. Motion carried by unanimous voice vote.

ADDITIONS AND/OR DELETIONS FROM THE AGENDA

Two additions to the Agenda were noted by Mayor Conrad.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE -none

MAYOR’S REPORT

9. Mayor Conrad asked Admin. Paul to make sure that Fin. Director Drazner’s name is on the next Agenda as an appointee to the Police Pension Board to relieve Treasurer Jasinski of those duties. Treasurer Jasinski is an ex officio member of the Police Pension Board anyway.

10.Mayor Conrad commented on behalf of the City Council and all the residents of Countryside in sympathizing with the events occurring in Arizona. It is extremely disheartening to witness a deranged individual’s violent act against a dedicated public servant, ruin that person’s life and livelihood and take the lives of innocent victims gathering in peaceful assembly. Our thoughts and prayers are with them.

CITY CLERK’S REPORT

11. Clerk Sweeney presented a draft Resolution recommending the release of certain executive session minutes for public inspection. Ald. Smetana moved to approve the release, seconded by Ald. Straza and carried by unanimous Roll Call vote.

Clerk Sweeney declared that this will be known as RESOLUTION 11-1-R.

COMMITTEE REPORTS

12. Treasurer Jasinski stated that the next Finance Committee Meeting will take place on Tuesday, January 25, 2011 at 6 or 7 p.m.

13. Ald. Michalczyk stated that the next Infrastructure Committee Meeting will take place on Tuesday, January 18, 2011 at 6 p.m.

LEGAL REPORT

14. City Attorney Peck presented the PC/ZBA recommendation to consider a Plat of Consolidation of three lots into one lot at 9901 and 9945 W. 55th St. After the hearing held on December 7, 2010, it was the PC/ZBA recommendation to approve the request since the applicant met all the necessary requirements. Ald. Smetana moved to concur with the PC/ZBA, seconded by Ald. Pondelicek and carried by unanimous Roll Call vote.

Clerk Sweeney declared that this will be known as ORDINANCE 11-1-O.

15. City Attorney Peck presented the PC/ZBA recommendation to approve rezoning of 9901 and 9945 W. 55th St. from B-1 Retail to B-2 Limited Service to permit an auto parts and accessory store. After the hearing held on December 7, 2010, it was the PC/ZBA recommendation to approve the rezoning since the applicant met all the necessary requirements for such rezoning. subject to the following conditions: 1) that a fire suppression system (automatic sprinkler system) be installed at the 9943-9945 W. 55th St. building. Ald. Smetana moved to concur with the PC/ZBA recommendation, seconded by Ald. Von Drasek and carried by unanimous Roll Call vote.

Clerk Sweeney declared that this will be known as ORDINANCE 11-2-O.

16. City Attorney Peck presented the PC/ZBA recommendation approving three variances to permit the installation of a freestanding sign at 9901 and 9945 W. 55th St. After the hearing held on December 7, 2010, it was the PC/ZBA recommendation to approve the zoning variation to Section 8-5-9(B-1) to permit an additional freestanding sign on a lot containing two freestanding signs; a variation to Section 8-5-9(B-2) to permit a freestanding sign located closer than five feet to the public R-O-W; and a variance to Section 8-5-9(B-3) to permit a freestanding sign to have a height of 15 feet instead of the permitted maximum height of 13’2 upon the real estate commonly known as 9945 W. 55th St. The requested variances were approved subject to the following conditions: 1) that all construction be in substantial conformity with Petitioner’s Exhibit A, attached hereto; 2) that a fire suppression system be installed at the 9943-9945 W. 55th St. building; 3) that all construction be in compliance with City Codes, 4) that said use be established within six months from the effective date of any ordinance granting same. Ald. Pondelicek moved to concur with the PC/ZBA recommendation, seconded by Ald. Smetana and carried by unanimous Roll Call vote.

Clerk Sweeney declared that this will be known as ORDINANCE 11-3-O.

17. Attorney Peck presented the PC/ZBA recommendation approving a special use to operate an electronic sign and variances to allow a non-conforming freestanding sign at 6101 S. LaGrange Road, Circle K Shell Station. After the hearing held on December 7, 2010, it was the PC/ZBA recommendation to approve the zoning variation to Section 8-5-9(B-3) to permit an existing freestanding sign of 20’3 instead of the permitted 17′. The PC/ZBA denied the request to approve a variance to Section 8-5-9(B-6) to permit a freestanding sign without the required 7′ of separation between the bottom of the sign and the ground, upon the real estate commonly known as 6101 S. LaGrange Road, all in conformity with Petitioner’s Exhibit A, attached hereto. Ald. Michalczyk moved to concur with the PC/ZBA recommendation, seconded by Ald. Von Drasek and carried by unanimous Roll Call vote.

Clerk Sweeney declared that this will be known as ORDINANCE 11-4-O.

18. Attorney Peck presented the PC/ZBA recommendation for a special use to the same Shell Gas Station at 6101 S. LaGrange Road. After the hearing held on December 7, 2010, it was the PC/ZBA recommendation to approve the special use to permit retrofitting of the existing double-sided sign with LED gas price digits on the real estate commonly known as 6101 S. LaGrange Road subject to the condition that such retrofitting shall be in compliance with Petitioner’s Exhibit A, attached hereto, Ald. Von Drasek moved to concur with the PC/ZBA recommendation, seconded by Ald. McDermott and carried by unanimous Roll Call vote.

Clerk Sweeney declared that this will be known as ORDINANCE 11-5-O.

19. Attorney Peck presented the PC/ZBA recommendation approving an amendment to the final Salem Square Shopping Center PUD to allow a physical therapy business at 705 W. Plainfield Road, #3, ATI Physical Therapy. After the hearing on the application for special use amending the PUD to permit a physical therapy business as a permitted use in the PUD upon the real estate commonly known as Salem Square Shopping Center at 5555 S. Brainard Avenue, the PC/ZBA recommendation to approve the special use was granted subject to the following conditions; 1) that the current payment in lieu of tax agreement be reviewed by City staff and if an increase is recommended, a revision will be made accordingly. Mr. Steven Drazner, City Finance Director, recommended an assessment of 80 cents per square foot, with increases on an annual basis every March 1 according to the Chicagoland area CPI. If the CPI is negative, the assessment remains the same for that year. The CPI will be capped at no more than 5% per year. The additional fee would be passed along to future businesses using different calculations. Ald. Von Drasek moved to concur with the PC/ZBA recommendation, seconded by Ald. Michalczyk and carried by Roll Call vote – 6/0

Clerk Sweeney declared that this will be known as ORDINANCE 11-6-O.

ADMINISTRATOR’S REPORT

20. City Administrator Ms. Paul presented engineer’s pay estimate #3 and final for the Water Tank Repainting Project to Neumann Company, Inc., in the amount of $18,400. Mayor Conrad received a call from Mayor Getty of the Village of Lyons who complimented the City on the great-looking paint job. Ald. Pondelicek moved to approve payment, seconded by Ald. Michalczyk and carried by unanimous voice vote.

22. Ms. Paul congratulated Ms. Peterson for earning her Certification as a City Administrator. City Council congratulated her on her accomplishment.

STAFF REPORTS

23. City Engineer Fitzgerald presented pay estimate #7 and final for the 2009 Water Main Replacement project to Archon Construction Co. in the amount of $39,559.84. Mr. Fitzgerald suggests that payment be withheld until verification of payment to Pinner Electric. Ald. Von Drasek stated that sufficient sums should be held back to cover restoration expected to take place in Spring. Ald. Von Drasek moved to deny payment and resubmit a new payment estimate, seconded by Ald. Michalczyk and carried unanimously.

24. Asst. City Administrator Ms. Peterson presented the City’s withdrawal from the Natural Gas Consortium. She provided some past history from December 2009 when the City along with 64 members paid $500 apiece to join the consortium; In May 2010 additional funds of $996.24 were needed from each member. The consortium has met with NICOR on three occasions; the fourth meeting was cancelled and never rescheduled. At the December 2010 meeting members were informed that additional funds are requested from each community – $2,161.74 – to continue membership for the next 9-12 months. The recommendation is to withdraw from the consortium, due to non-responsiveness of the gas company. . Mr. Peck will draft a Resolution to withdraw from the consortium for the next meeting Agenda. Ald. Straza moved to adopt the Resolution withdrawing from the consortium, seconded by Ald. Pondelicek and carried by unanimous Roll Call vote.

Clerk Sweeney declared that this will be known as RESOLUTION 11-2-R.

OLD AND NEW BUSINESS

25. Mayor Conrad thanked the entire City Staff for doing a very nice job on the Newsletter; it went out to all City residents. New businesses are coming to town; a lot of great things are happening in Countryside in 2011 – kudos to the Staff for doing some great negotiating – everyone should be very proud.

ADJOURNMENT

26. There being no further business to discuss, Ald. Smetana moved to adjourn to Executive Session under Section 2Aa and 2Ac of the Open Meetings Act for the purpose of discussing employees and real estate, seconded by Ald. McDermott and carried by unanimous Roll Call vote.

Mayor Conrad declared the meeting adjourned at 8:03 p.m.

SHARON SWEENEY, CITY CLERK