POLICE PENSION BOARD MEETING
THURSDAY, JANUARY 31, 2013 AT 6:00PM
1. Call Meeting to Order
2. Roll Call:
Lou Moravecek – President Steve Drazner – Vice-President
John Mikel -Secretary Ken Goluszka -Assistant Secretary
Gail Paul -Trustee Cathy Rothbard -Clerk
Tom Radja – Board Attorney
3. Investment Updates
4. Approval of Minutes – 10-17-12
5. Receipts and Disbursements for September through December, 2012
Tom Radja – attorney fees ck#4155 $ 962.50
Cathy Rothbard – reimbursement for new check printer ck#4156 92.62
Lauterbach and Amen – Audit, DOI Report ck#4157 6,300.00
Mesirow Insurance – Fiduciary insurance policy renewal ck#4158 7,150.00
IPPFA – annual membership dues ck#4168 775.00
NIU Outreach – IPPFA training class/Rothbard ck#4169 125.00
Lauterbach and Amen – House Bill 588 ck#4170 525.00
NIU Outreach -IPPFA training class/Paul ck#4171 125.00
National Notary Association – annual membership dues ck#4181 52.00
Cathy Rothbard-reimbursement for postage/FEDEX ck#4182 33.35
2012-004-R Morgan Stanley Sallie Mae BK CD $245,000.00 at 1.35% matures 10/24/15
8. Old Business
House Bill 588
9. New Business
Actuarial – preliminary/Sharpe and DOI Actuarial
Clerk – Job Description
Audit – DOI
MINUTES OF THE COUNTRYSIDE POLICE PENSION BOARD
MEETING HELD AT CITY HALL
Thursday, January 31, 2013
President Lou Moravecek called the meeting to order at 6:10PM.
Lou Moravecek President
Steve Drazner Vice-President
John Mikel Secretary
Ken Goluszka Assistant Secretary (arrived at 6:14PM)
Gail Paul Trustee
Cathy Rothbard Clerk
Dick Barrett Wells Fargo Wachovia Securities
Absent: Tom Radja Board Attorney
Dan Davis Morgan Stanley Wealth Management
Dick Barrett of Wells Fargo Wachovia gave the board members an update of their investments.
Lou Moravecek made a motion to transfer $50,000.00 from Wells Fargo Wachovia Money Market and $180,000.00 from Morgan Stanley Wealth Management Money Market to the State Bank of Countryside Money Market Account to cover retiree pensions, and also to invest $200,000.00 from Wells Fargo Wachovia into the DISIP fund. Steve Drazner seconded, roll call taken, Lou Moravecek, Steve Drazner, John Mikel, Ken Goluszka, Gail Paul all ayes, no nayes, motion carried.
Lou Moravecek made a motion to waive the reading of the minutes from October 17, 2012, John Mikel seconded, all ayes, no nayes, motion carried unanimously. Lou Moravecek made a motion to approve the minutes, John Mikel seconded, all ayes, no nayes, motion carried unanimously.
RECEIPTS AND DISBURSEMENTS
John Mikel read the receipts and disbursements for September through December of 2012. Lou Moravecek made a motion to accept the receipts and disbursements, Ken Goluszka seconded, roll call taken, Lou Moravecek, Steve Drazner, John Mikel, Ken Goluszka, Gail Paul, all ayes, no nayes, motion carried unanimously.
Tom Radja – attorney fees Ck#4155 $ 962.50
Cathy Rothbard-reimbursement for new check printer Ck#4156 92.62
Lauterbach and Amen-Audit and IDOI annual report Ck#4157 6,300.00
Mesirow Insurance-Fiduciary insurance policy renewal Ck#4158 7,150.00
IPPFA-annual membership dues Ck#4168 775.00
NIU Outreach-IPPFA training class/Rothbard Ck#4169 125.00
Lauterbach and Amen-House Bill 588 Ck#4170 525.00
NIU Outreach-IPPFA training class/Paul Ck#4171 125.00
National Notary Association-annual membership dues Ck#4181 52.00
Cathy Rothbard-reimbursement for postage/FEDEX Ck#4182 33.35
Lou Moravecek made a motion to approve the above bills, John Mikel seconded, roll call taken, Lou Moravecek, Steve Drazner, John Mikel, Ken Goluszka, Gail Paul, all ayes, no nayes, motion carried unanimously.
2012-004-R Morgan Stanley Sallie Mae BK CD at 1.35% matures 10/24/15 $245,000.00
Lou Moravecek made a motion to ratify the above resolution; Gail Paul seconded, all ayes, no nayes, motion carried unanimously.
Investment Policy will be updated and voted on at the next meeting.
House Bill 588 has been completed and was given to the City of Countryside.
A discussion was held regarding Tim Sharpe’s actuarial. There is a possibility that Tim Sharpe did not use the most current mortality table. The Department of Insurance tax levy amount is $919,196.00, Tim Sharpe’s tax levy amount is $708,324.00, and Sandor Goldstein and Associates (hired by the City of Countryside) tax levy amount is $688,914.00. Steve Drazner recommended going with the Sandor Goldstein tax levy as he knows they have used the most current table. Lou Moravecek asked if the Sandor Goldstein actuarial included the longevity and Steve Drazner replied no, it does not. Lou’s concern was that if we use Sandor Goldstein actuarial that does not contain the longevity, the fund will fall behind in the tax levy contributions. Steve Drazner stated it would become part of the unfunded amount. Gail Paul stated the difference is approximately $200,000.00 per year between an actuarial done computing the longevity and one done without using the longevity. Lou Moravecek made a motion to approve the actuarial as submitted by Timothy Sharpe, Steve Drazner seconded, all ayes, no nayes, motion carried unanimously. Lou Moravecek made a motion to accept and utilize the tax levy actuarial from Sandor, Goldstein and Associates in the amount of $688,914.00, Steve Drazner seconded, roll call taken, Moravecek, Drazner, Mikel, Goluszka, Paul, all ayes, no nayes, motion carried.
Gail Paul met with Cathy Rothbard and went over duties of the pension clerk. Gail Paul composed a pension clerk job description. Cathy will also attend training in March at the IPPFA seminar. Lou Moravecek looked over the job description and requested the following be added, that any subpoena information would be submitted to Tom Radja for his review prior to sending it out.
Gail Paul also suggested that the meeting dates be held during the last Thursday of each month.
This will give the investment brokers time to complete their quarterly reports before sending the board their investment updates. Also, that recording the meetings makes it easier to complete the minutes. Lou Moravecek made a motion to accept the police pension fund clerk job description with the one change regarding attorney Tom Radja’s review of subpoena responses, Ken Goluszka seconded, all ayes, no nayes, and motion carried.
Discussion was held regarding board members training, training is good for one year from the date of the training.
Department of Insurance is conducting an audit on the pension fund.
There was no litigation update, due to attorney Tom Radja not present at meeting.
Lou Moravecek made a motion to adjourn, John Mikel seconded, motion carried unanimously and the meeting was adjourned at 7:24PM.
Lou Moravecek, President John Mikel, Secretary