MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, JULY 14, 2004

1. After the Pledge of Allegiance to the Flag, Mayor LeGant called the meeting to order at 7:30 p.m. Acting City Clerk Bartelt called the roll which was as follows:

PRESENT: Mayor Carl LeGant, Aldermen Robert Conrad, Wayne Straza, Joseph Fajdich, Karen Michalczyk, Edward Krzeminski, Michael Smetana

ABSENT: City Clerk Herberts

ALSO PRESENT: Acting City Clerk Bartelt, City Treasurer Stoffels, City Attorneys Robert and Erik Peck, Police Chief Swanson, City Administrator Bailey, Engineer Fitzgerald, CDO Muenzer, Deputy Treasurer Wenzel, Police/Fire Bd. Members Welch, Pondelicek, PC/ZBA Member Grotzke

OMNIBUS AGENDA

2. Approval of Minutes – June 23, 2004.

3. Statement of Bills for the period ending July 14, 2004.

4. Application for a general registration from Mary E. Paul, PhD., 6502 Joliet Road, #204. Type: Clinical Psychologist. Applicant: Mary E. Paul, PhD.

5. Application for a general business license from Sign-A-Rama, 35 E. Plainfield Road. Type: Retail merchant. Applicant: Shibu Kurian.

6. Membership: West Suburban Chamber of Commerce – Administration – $195.

7. Membership: Illinois City/County Management Association- Administrator – $230.50.

8. Membership: International Municipal Lawyers Assn. (IMLA)- City Attorney – $375.

9. Application for a special event license from Slim and Tone of Countryside, Inc., 6528 Joliet Road to hold a Business After Hours meeting on August 4, 2004 from 5-7 p.m.

10. Application for a special use request from the Illinois Numismatic Association to hold a coin show from September 17-19, 2004 at Park Place of Countryside, IL.

11. Application for a general business license from Great Clips for Hair, 5555 Brainard Avenue. Type: Hair salon. Applicant Charles Sourek.

12. Ald. Fajdich moved to approve the Omnibus Agenda as presented, seconded by Ald. Krzeminski and carried unanimously.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

13. Additions to the Agenda were noted by Ald. Fajdich, Krzeminski and Conrad.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE – none

MAYOR’S REPORT – none

CITY CLERK’S REPORT – none

TREASURER’S REPORT – none

COMMITTEE REPORTS

FINANCE COMMITTEE – TREASURER STOFFELS – CHAIRMAN, presented recommendations from the committee meeting held earlier this evening:

14. The committee recommended sponsoring the WCMC Golf Outing at Carriage Greens on August 19, 2004 – rather than $125 per person, to sponsor a golf hole for $250. Ald. Smetana moved to approve the expenditure, seconded by Ald. Michalczyk and carried unanimously.

15. Treasurer Stoffels recommended sponsoring an ad for the LTHS Booster Club Fall Sports Program combining three seasons – Fall, Winter and Spring in the amount of $795, a substantial savings. Ald. Smetana moved to approve the expenditure, seconded by Ald. Straza and carried unanimously.

16. BUILDING COMMITTEE – ALDERMAN FAJDICH, CHAIRMAN, presented the request of the Building Commissioner to attend the International Code Council in Salt Lake City, Utah, September 26-29, 2004. Estimated expenses are $1,695. Ald. Fajdich moved to approve the expenditure, seconded by Ald. Krzeminski and carried unanimously.

17. Ald. Fajdich stated that the Building Committee met earlier this evening to discuss additional requirements concerning building construction sites in the city. After discussion, the committee decided to continue using the present four-foot plastic fencing. Another issue discussed was No trespassing signs which will be posted on the fence or a post with the building permit attached to it. The City will make up the sign; there will be a $50 deposit fee for use of the sign during construction. Ald. Smetana suggested amending the sign ordinance accordingly.

18. Ald. Fajdich stated that 42 building permits were issued for the month of June; 23 paid permits totaling $5,691; 19 free permits were also issued.

19. HOTEL/MOTEL COMMITTEE – ALDERMAN KRZEMINSKI, CHAIRMAN, presented the request for elected officials to attend the National League of Cities annual convention in Indianapolis, IN, November 30- December 4, 2004. On-line early registration is reduced to $430 plus normal travel expenses. Ald. Krzeminski moved to approve elected officials’ attendance at the convention, seconded by Ald. Fajdich, and carried unanimously. Mayor LeGant stated that attendees usually drive.

20. Ald. Krzeminski stated that the Hotel/Motel Committee is sponsoring the Antique & Classic Car Show with the Chamber of Commerce. They are also promoting next year’s Countryfest by purchasing 100 tee shirts with the logo for the Antique & Classic Car Show on the front and Countryfest 2005 on the back. The low bidder was Embroider Me with a bid of $618 for 100 shirts. Ald. Krzeminski moved to approve the expenditure, seconded by Ald. Fajdich and carried unanimously.

21. Alderman Smetana, as liaison for the ESDA Committee – stated that former Coordinator, Jim Brown, is presently residing at the Victoria Manor Nursing Home in LaGrange and will probably be there for some time. He visited him today. Mr. Brown expressed appreciation for the 9-1-1 work he was previously involved in. Ald. Smetana invited city officials and others to call or visit him; he will provide the necessary info.

POLICE COMMITTEE – ALDERMAN CONRAD, CHAIRMAN, presented recommendations from the meeting held earlier this evening.

22. Ald. Conrad recommended purchasing two defibrillators – a portable unit for squad cars and a stationary unit for City Hall equipped with an oxygen tank and cabinet, for a total cost of $3,539.90. Ald. Conrad moved to approve the expenditure, seconded by Ald. Krzeminski and carried unanimously.

23. Ald. Conrad presented the recommendation to purchase a replacement car for the Police Chief, a 2004 Ford Expedition from Westfield Ford in the amount of $31,220. Ald. Conrad moved to approve the expenditure, seconded by Ald. Michalczyk and carried unanimously.

24. Ald. Conrad presented the recommendation to purchase ArcView 9-1-1 mapping software in the amount of $2,812.99. Ald. Conrad moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously.

25. Ald. Conrad presented the continuation of the City Watch System contract in the amount of $3,284. Ald. Conrad moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously.

26. Ald. Conrad sought approval of Chief Swanson’s request to attend the FBI National Academy in Quantico, Virginia. Training is free if he is accepted. Ald. Conrad moved to approve the request, seconded by Ald. Smetana and carried unanimously.

27. RECREATION DEPARTMENT – ALDERMAN CONRAD, CHAIRMAN, stated that the first concert of the season will take place tomorrow night in Countryside Park at 7:00 p.m. the featured entertainment is JP and the Cats.

LEGAL REPORT

28. City Attorney Peck presented the draft ordinance to facilitate the importation of shotguns manufactured in Italy and ultimately sold through dealers in this country. After discussion, the only question remaining is the licensing fee. Ald. Conrad moved to refer this matter to the License Committee, seconded by Ald. Krzeminski and carried by voice vote. Ald. Smetana opposed the motion.

29. Attorney Peck discussed the creation of an additional liquor license category to include wine, beer and liquor distributed wholesale. After discussion, Ald. Fajdich moved to refer this matter to the License Committee, seconded by Ald. Krzeminski and carried unanimously.

ADMINISTRATOR’S REPORT

30. City Administrator Bailey presented the invoice of URS re: Comprehensive Plan project for the period ending 2-27-04 in the amount of $37,169.76; funds will come from the Hotel/Motel Fund. Ald. Krzeminski moved to approve the expenditure, seconded by Ald. Fajdich and carried unanimously.

31. Mr. Bailey presented engineer’s pay estimate #1 regarding the 2004 Water Main replacement project to Cerniglia Company in the amount of $61,519.50. Ald. Fajdich questioned the time frame and working days. Mr. Fitzgerald will respond later in the meeting. Ald. Fajdich moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously.

32. Mr. Bailey presented engineer’s pay estimate #3 and final regarding the 2004 Street Rehabilitation to Central Blacktop Company in the amount of $14,458.53. Ald. Krzeminski moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously.

33. Mr. Bailey presented the reduction of $48,117.27 on the 2004 Street Rehab project; due to the use of MFT funds the additional sum was not needed. The project requires a Request for Approval of Change of Plans. Ald. Krzeminski moved to approve, seconded by Ald. Michalczyk and carried unanimously.

34. Mr. Bailey presented engineer’s pay estimate #5 and final regarding the traffic signal installation at Joliet Road & Circuit City to Lyons Electric Company in the amount of $24,595.90. Ald. Fajdich moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously.

35. Mr. Bailey presented the 67th St. Ditch Enclosure Bids – the low bidder was Unique Plumbing Co. in the amount of $156,317.50 – somewhat higher than the engineer’s estimate. Ald. Krzeminski moved to deny the bids and wait until Spring, seconded by Ald. Fajdich. Mayor LeGant stated that this is a spring-fed major waterway. Now is the ideal time to begin construction. The railroad ties involved need special consideration; the additional cost is not prohibitive considering the special nature of the project. Mr. Fitzgerald agreed and stated that this is a 2-3 week project which could begin around Labor Day. Ald. Krzeminski withdrew his motion; Ald. Fajdich withdrew his second. Ald. Krzeminski moved to approve the low bid, seconded by Ald. Smetana and carried unanimously.

36. Mr. Bailey stated that three Noise Wall bids were opened yesterday. The low bidder was Lorig Construction Company Inc. in the amount of $1,252,586. Ald. Krzeminski moved to approve the expenditure, seconded by Ald. Michalczyk and carried unanimously. Wall construction should begin this year depending on the weather with restoration next year. This is the culmination of an 18-year effort by the city

37. Mr. Bailey presented the invoice of Accurate Consulting regarding 50% shared savings of ComEd costs in the amount of $1,010.58. They have saved the city $7,575 in the past year, focused mainly on the water pumping rates. Ald. Krzeminski moved to approve, seconded by Ald. Conrad and carried unanimously.

38. Mr. Bailey stated that increased security measures have resulted in the need for two more video cameras at pump house #2 to eliminate blind spots. He recommended accepting the proposal of Videomaster for $4,660. Ald. Straza moved to approve the expenditure, seconded by Ald. Conrad and carried unanimously.

STAFF REPORTS

39. Police Chief Swanson advised Council that three new officers were hired, two female, one male; they are completing their training at the Academy and will graduate by October 1, 2004.

40. City Engineer Fitzgerald discussed the water main project delays. Ald. Fajdich believes that restoration of the ground level berms should begin prior to sodding in September; Mr. Fitzgerald will contact the company tomorrow to do some rough grading and get the area cleaned up.

41. Ald. Fajdich stated that another Building Committee meeting is needed and will be scheduled prior to the next Regular Council Meeting on July 28, 2004. Mr. Bailey will prepare the Agenda.

ADJOURNMENT

42. There being no further business to discuss, Ald. Conrad moved to adjourn to Closed Session under section 2Ac of the Open Meetings Act for the purpose of discussing land acquisition, seconded by Ald. Straza and carried unanimously by Roll Call vote.

Mayor LeGant declared the meeting adjourned at 8:23 p.m.

SHIRLEY C. HERBERTS, CITY CLERK

By: Gail Bartelt, Acting City Clerk