IN ACCORDANCE WITH THE APPLICABLE STATUTES OF THE STATE OF ILLINOIS AND ORDINANCES OF THE CITY OF COUNTRYSIDE, NOTICE IS GIVEN HEREBY THAT THE NEXT REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COUNTRYSIDE WILL BE HELD ON JULY 25, 2012 AT THE HOUR OF 7:30 P.M. IN THE COUNCIL CHAMBER OF CITY HALL, 5550 EAST AVENUE, COUNTRYSIDE, ILLINOIS; DURING WHICH MEETING IT IS ANTICIPATED THERE WILL BE DISCUSSION AND CONSIDERATION OF AND, IF SO DETERMINED, ACTION UPON THE MATTERS CONTAINED IN THE FOLLOWING:
Regular Meeting of the City Council, City of Countryside
5550 East Avenue
City Hall, Council Chamber
Wednesday, July 25, 2012 7:30 P.M.
A. CALL TO ORDER – Pledge of Allegiance
B. ROLL CALL
Alderman Pondelicek Alderman Jasinski
Alderman Michalczyk Alderman Von Drasek
Alderman McDermottAlderman Musillami
Clerk SweeneyTreasurer Jasinski
C. APPROVAL OF MINUTES
1. Regular City Council Meeting, July 11, 2012
D. OMNIBUS AGENDA
1. Statement of Bills submitted for payment through July 25, 2012: $364,632.99.
E. COMMUNICATIONS FROM THE PUBLIC
F. MAYOR’S REPORT
1. Approval of an Inter Agency Agreement between the IL State Police and the Countryside Police Department” to submit applicant fingerprint cards pursuant to the requirements of 20 ILCS 2630.
G. CITY CLERK’S REPORT
1. Approval of Executive Session minutes of: City Council – on 4-19-12 and 4-25-12.
H. TREASURER’S REPORT
I. COMMITTEE AND COMMISSION REPORTS FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:
1. License Committee – Alderman Musillami
a. Status Report on License Applications
b. From Tammi Phelan requesting waiving license fees for a Craft & Vendor Show on October 27, 2012 at Local 150 held as a fundraiser for Angel4CauseRescue, a 501c3 organization to facilitate the rescue of homeless dogs and adopt them to stable homes.
2. Finance Committee – Treasurer Jasinski
a. Treasurer’s Report for the period ending June 30, 2012. (previously distributed)
Complete backup of Item b included in the Finance Agenda Packet for 7-23-12
b. Acceptance of the Flagg Creek Golf Course FY11 Audit.
c. Acceptance of the Flagg Creek Golf Course FY13 proposed budget.
3. Infrastructure Committee – Alderman Michalczyk
a. Request authorization to purchase Pickup Truck from Westfield Ford for $26,854.
4. Recreation Committee – Alderman Jasinski
a. Approval to execute OSLAD grant for Triangle Area Park on Peck Avenue.
5. Economic Development Committee – Alderman McDermott
a. Economic Development Update.
6. Police Committee – Alderman Pondelicek
7. Water Committee – Alderman Von Drasek
8. Plan Commission/Zoning Board of Appeals – City Attorney Peck
a. Consideration of an ordinance to approve the final Plat of Subdivision on the Countryside City Center, 9950 Joliet, 9960 Joliet, 6001 La Grange Road and 5949 La Grange Road.
J. CITY ATTORNEY’S REPORT
K. CITY ADMINISTRATOR’S REPORT
L. STAFF REPORTS
1. Assistant Administrator – none.
2. City Engineer
a. Engineer’s pay estimate #1 for the City Center Monument Signage to Landmark Sign Group, Chesterton, IN for $39,968.
b. Engineer’s pay estimate #2 for the City Center Monument Signage to Landmark Sign Group, Chesterton, IN for $39,968.
c. Change Order #1 on the 2012 Street Rehabilitation program to add 2 locations totaling $112,614.
d. Award bid re Prescott Road CDBG Street Rehabilitation, #11-012. Bid opening Tuesday, 7-24-12 @ 10 a.m.
M. BUSINESS FROM THE CITY COUNCIL FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:
N. EXECUTIVE SESSION
1. To review the executive session minutes of 5-9-12 and 5-23-12.
Sharon Sweeney, City Clerk
* * * * * * *
I, the undersigned, posted the above and foregoing 3 page Agenda (this page included) at the following locations on or before 7:30 p.m., Monday, July 23 2012:
In the office of the City Clerk, being the
principal office of the City Council
- At the front entry to the City Hall at 5550 East Avenue, Countryside, Illinois
- In lobby of the City Hall outside of the door leading to the Council Chamber
On the City of Countryside
At least 24 hours in advance of a scheduled public meeting, any individual with a disability who is in need of a reasonable accommodation in order to participate in the meeting should contact the office of the City Clerk: In person at 5550 East Avenue, Countryside, IL., via telephone at (708) 354-7270 or via e-mail at firstname.lastname@example.org.
City Council, City of Countryside
5550 East Avenue
City Hall, Council Chambers
Wednesday, July 25, 2012 7:30 p.m.
CALL TO ORDER
Mayor Krzeminski called the meeting to order at 7:30 p.m. City Clerk Sweeney called the Roll of those physically present as follows:
Present: Mayor Krzeminski
Alderman Pondelicek Alderman Jasinski
Alderman Michalczyk Alderman Von Drasek
Alderman McDermott Alderman Musillami
Clerk Sweeney Treasurer Jasinski
Also Present: City Admin. Paul, Police Chief Ruth City Attorney Peck, Atty. Stein, City Eng. Fitzgerald, Asst. Admin. Peterson, Fin. Dir. Drazner, ESDA Crd. Norman, Bldg. Dept.Tisinai.
Mayor Krzeminski asked for a moment of silence to commemorate the victims of the movie theater shooting in Colorado.
APPROVAL OF MINUTES
1. Regular City Council Meeting, July 11, 2012. Ald. Von Drasek moved to approve the minutes as presented, seconded by Ald. Musillami and carried unanimously.
2. Statement of Bills submitted for payment through July 25, 2012: $364,632.99.
Ald. McDermott moved to approve THE Omnibus Agenda as presented, seconded by Ald. Pondelicek and carried unanimously.
COMMUNICATIONS FROM THE PUBLIC
3. Bill Narod, 5835 Kensington, thanked DPW for the excellent job they did cleaning up after the storm yesterday. Mayor Krzeminski was in touch with Admin. Paul and Jim Essig; he noted that 17 homes on Longview were without power. The City reached ComEd and the power was back on by 8 p.m. Public Works always does a terrific job.
4. Julie Lenoch, 6201Joliet Road, William Tell, complimented the Aldermen who attended the car show; numbers are growing every week. They have incorporated the car dealers and attendance is growing weekly. She also complimented the Police Department who responded to her call within 30 seconds on Saturday night and remained on the scene until 4:15; it was a scary situation; many thanks to the officers.
5. Ms. Lenoch stated that her complaint deals with the lack of participation by Aldermen in the Relay for Life event; Countryside raised $25,000. Residents asked where were the Aldermen. She thanked Sharon Peterson who provided critical assistance throughout. Further City presence at these events is critical. Mayor Krzeminski stated that another event is occurring on August 5. He will be out of town but urged City officials to attend.
6. Jerry Sobe, 5605 Kensington, read from the Council Minutes of 5-23-12 re: permit fees of $50 for small jobs. No permit is required for a $45 doorknob; the only jobs requiring a permit are structural, electrical, plumbing, HVAC. Permits involve a final inspection which protects the homeowner. Dean came out to inspect a new roof on 8thAvenue and asked the homeowner if he was satisfied with the job; if so would he sign off on it, which he did. TPI never checked if the job was done properly or if the tear-off was complete. No one checked to see if the job was done right. The watchdogs are here to stay. Mayor Krzeminski stated that comments of this nature should be brought to the Infrastructure Committee meetings in the future.
7. Approval of an Inter Agency Agreement between the Illinois State Police and the Countryside Police Department to submit applicant fingerprint cards pursuant to the requirements of 20 ILCS 2630. Police Chief Ruth reviewed the document and gave his approval. Ald. Jasinski moved to approve the agreement, seconded by Ald. Pondelicek and carried by Roll Call vote – 6/0.
8. Mayor Krzeminski requested that the flag in front of City Hall be lowered to half staff until next Wednesday in commemoration of the victims of the Colorado shootings. Ald. Michalczyk moved to approve, seconded by Ald. Musillamii and carried unanimously.
CITY CLERK’S REPORT
9. City Clerk Sweeney sought approval of Executive Session minutes of City Council on 4-19-12 and 4-25-12. Ald. Jasinski moved to approve, seconded by Ald. Von Drasek and carried by Roll Call vote – 6/0.
COMMITTEE AND COMMISSION REPORTS FOR DISCUSSION,
CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:
10. License Committee – Alderman Musillami presented the Status Report on License Applications. Business licenses have been awarded to Schwartz Construction Group, 7023 Willow Springs Road, business office and My Other Closet, Inc., 6650 Joliet Road, a resale shop. Special Use – Harley Davidson had a customer appreciation day on July 14.
11. From Tammi Phelan requesting waiving the license fee for a Craft & Vendor Show on October 27, 2012 at Local 150 held as a fundraiser for Angel4CauseRescue, a 501c3 organization to facilitate the rescue of homeless dogs and adopt them to stable homes. Ald. McDermott moved to approve, seconded by Ald. Pondelicek and carried by Roll Call vote – 5/1 – Ald. Michalczyk opposed.
12. Finance Committee – Treasurer Jasinski presented the Treasurer’s Report for the period ending June 30, 2012 – FYI.
13. Acceptance of the Flagg Creek Golf Course FY11 Audit. This matter was discussed at the 7-23-12 Finance Committee meeting. Ald. Von Drasek thanked all those involved in helping facilitate this matter, especially Sikich and others. Ald. Von Drasek moved to approve the audit, seconded by Ald. Jasinski and carried by Roll Call vote – 6/0. Mayor Krzeminski stated that the City’s equal share of golf course proceeds from 2011 was $162,931.
14. Acceptance of the Flagg Creek Golf Course FY13 proposed budget. This matter was also discussed at the 7-23-12 Finance Committee meeting. The golf course will purchase ten new carts at a cost of $64,000. Ald. Von Drasek moved to approve, seconded by Ald. Musillami and carried by Roll Call vote – 6/0.
15. Infrastructure Committee – Alderman Michalczyk requested authorization to purchase a pickup truck from Westfield Ford for $26,854. Ald. Musillami moved to approve, seconded by Ald. Jasinski and carried by Roll Call vote – 6/0.
16. Ald. Michalczyk commended the DPW for doing and excellent job; they were right there after the storm examining trees and cleaning the streets.
17. Ald. Michalczyk moved to authorize the City Attorney to draft an ordinance appointing a permanent Mayor Pro Tem after 48 hours of the Mayor’s absence, or incapacitation, seconded by Ald. Von Drasek. Mayor Krzeminski has reviewed the City’s Mayor Pro Tem history during the past ten years. Between 2002 and 2006 there were no instances. In 2007 there were six; in 2008 there were three; in 2009 there was one; in 2010 none. In 2011 there were 8 instances. According to the EOP – Emergency Operating Plan — adopted by the City 5-25-05, the line of succession in case of emergency is as follows: 1 – Mayor; 2 – City Administrator; 3 – Chief of Police; 4 – ESDA Coordinator. There was a lengthy discussion including the possible future definition of incapacitation. The Mayor opposes expending City funds since there is an existing ordinance. Ald. McDermott wishes to protect the interests of the City; the Mayor stated he reads his email daily, is in constant contact with City officials and is capable of running the City during an absence. Ald. Jasinski pointed out that this is a contingency plan in the event of travel emergencies – tsunamis, earthquakes, natural disasters where the infrastructure is down with no electronic communication. He believes it is better to have a contingency plan in place.
18. Mr. Norman stated that the City’s EOP is a post-9-11 NIMS program that was developed over several years; it is approximately 350 pages in length. He stated that the plan is designed for continuity of government in the event of a disaster, man-made or natural. The Mayor stated that the motion is improper since it was not listed on the agenda. Atty. Peck stated that any final action taken by the City Council must be listed on the agenda. Directing the City Attorney or Staff to research or prepare a document doesn’t need to be on the agenda. Motion carried by Roll Call vote – 5/1.Ald. Pondelicek opposed the motion.
19. Recreation Committee – Alderman Jasinski sought Council approval to accept the OSLAD grant for theTriangle Area Park on Peck Avenue. The City’s Open Space Master Plan was adopted in 1998 and re-adopted in 2007. This plan provides for a park for children of the Triangle Area without having to cross a major street. The OSLAD grant is a 50/50 matching grant; the State will reimburse the City. Ald. Von Drasek thanked staff for doing an excellent job in preparing the application and specifications, especially City Eng. Fitzgerald and Asst. Admin. Peterson, and also the Mayor for his presentation in Springfield. Ald. McDermott congratulated everyone concerned with the Grant; residents in his Ward are delighted, especially those with young children; many thanks for Council support. Ald. McDermott moved to approve, seconded by Ald. Von Drasek and carried by Roll Call vote – 6/0.
20. Ald. Jasinski reminded residents to attend the Music Through the Ages Concert Series tomorrow night. The final show is next week Thursday, August 2. the Band is Standing Room Only ; the food vendor is Little Joe’s . He urged residents to try to attend these last two concerts of the season.
21. Economic Development Committee – Alderman McDermott presented the Economic Development Update. Site work began on Monday at the Hooter’s site and should be completed by the end of August. Construction will begin in September. Westfield Ford will remain in the City and rebuild it’s entire facility. They will be attending an EDC meeting in the future.
Police Committee – Alderman Pondelicek – no report
Water Committee – Alderman Von Drasek – no report
22. Plan Commission – Zoning Board of Appeals – City Attorney Peck sought consideration of an ordinance to approve the Preliminary and Final Plat of Subdivision on the Countryside City Center, 9950 Joliet Road, 9960 Joliet Road, 6001 LaGrange Road and 5949 LaGrange Road. At the hearing held July 17, 2012, the PC/ZBA made the recommendation to approve the preliminary and final subdivision plat. All City requirements were met including final approval by the City Engineer and all required fees were paid. Ald. Von Drasek moved to concur with the PC/ZBA recommendation, seconded by Ald. Jasinski and carried by Roll Call vote – 6/0.
Clerk Sweeney declared that this will be known as ORDINANCE 12-42-O.
CITY ADMINISTRATOR’S REPORT – none
23. Assistant Administrator – Sharon Peterson – FYI – the City was notified that 57thSt. has been designated a FAU Route – the City has worked very hard on this for several years. In the future the City will be able to work on getting STP funding to get the street repaved. This is a two-to-five-year plan. The street is being paved this year.
24. City Engineer – John Fitzgerald presented engineer’s pay estimate #1 for the City Center Monument Signage to Landmark Sign Group, Chesterton, IN for $39,968.
Ald. McDermott moved to approve, seconded by Ald. Von Drasek and carried unanimously.
25. Engineer’s pay estimate #2 for the City Center Monument Signage to Landmark Sign Group, Chesterton, IN in the amount of $39,968. Ald. McDermott moved to approve, seconded by Ald. Von Drasek and carried by Roll Call vote – 6/0.
26. Change Order #1 on the 2012 Street Rehabilitation program to add two locations totaling $112,614 to Central Blacktop Company. The two proposed locations are 8thAvenue from 55thSt. to Bobolink Drive, and Cantigny Road from Willow Springs Road to Lorraine Drive. Ald. Michalczyk moved to approve, seconded by Ald. Pondelicek. Additional engineering costs amount to $10,500 bringing the total to $123,000 for all work associated with the extra locations. Ald McDermott amended the motion to include the engineering costs totaling $123,000, Ald. Musillami seconded the amendment; motion carried by Roll Call vote 6/0.
27. Award bid re: Prescott Road CDBG Street Rehabilitation, #11-012. Bid opening was Tuesday, 7-24-12 at 10 a.m. City Engineer Fitzgerald recommended awarding the bid to Brothers Asphalt in the amount of $190,483. Ald. Von Drasek moved to approve, seconded by Ald. Michalczyk and carried by Roll Call vote – 6/0. Ald. Von Drasek stated the residents of that street have been patiently waiting for this resurfacing; it is the only street in the City that has not been resurfaced; the street qualifies for CDBG money. Both Aldermen have worked diligently trying to get Cook County to cooperate; photos were taken. Ald. McDermott suggested that the Mayor send a letter to County Board President Preckwinkle seeking her assistance in this matter, along with the photos that were taken. Speaking to County Board members has not been productive. The road belongs to Cook County; they were set to resurface it in Spring 2012; this has not been done. A formal request should be made to the President. Mayor Krzeminski would like to meet with the president as well. FYI – the Mayor received notice that the other CDBG request was denied.
28. Mr. Fitzgerald stated that bids for the lift station in Ward 2 will be going out next week. Construction should begin in six weeks. Mr. Fitzgerald will follow through and advise residents re: easements.
29. Regarding the city-wide drainage project at the Hallowell & James property, the homeowner will be alerted as to where the easement is and hopefully construction may begin by Labor Day. There is a wooded area at 55thand Edgewood; Mr. Fitzgerald must review the area and finalize the design for the detention. The City is paying for the improvement and residents do not object to use of the easement. The City will provide an informational meeting to advise residents of the project.
30. Ald. Musillami stated that gaming is becoming an issue in Countryside. The License Committee will hold a meeting on Monday, August 6 at 6:30p.m. to discuss this issue. All residents are invited to attend and provide feedback.
31. Ald. McDermott complimented residents who attend the City Council meetings on a regular basis; this is democracy in action; residents should be commended for their participation in the democratic process.
BUSINESS FROM THE CITY COUNCIL FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:
32. Mayor Krzeminski sought to adjourn to executive session to review the Executive Session minutes of 5-9-12 and 5-23-12.
33. Ald. Jasinski moved to adjourn to Executive Session under Section Of the Open Meetings Act for the purpose of reviewing Executive Session minutes of May 9 and May 23, 2012, seconded by Ald. Pondelicek and carried unanimously.
Mayor Krzeminski declared the meeting adjourned at 8:37 p.m.
SHARON SWEENEY, CITY CLERK