AGENDA
CITY OF COUNTRYSIDE
REGULAR CITY COUNCIL MEETING
WEDNESDAY JULY 27, 2005 – 7:30 P.M.

I. MEETING CALL TO ORDER – PLEDGE OF ALLEGIANCE

II. ROLL CALL – CITY CLERK

III. OMNIBUS AGENDA:

All items on the Omnibus Agenda are considered to be routine in nature by the City Council and will be enacted in one motion. There will not separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Omnibus Agenda and considered separately.

A. APPROVAL OF MINUTES – June 13, 2005

B. STATEMENT OF BILLS – period ending July 27, 2005

C. TREASURER’S REPORT – for the period ending June 30, 2005

D. MEMBERSHIP: West Suburban Chamber of Commerce & Industry – Administration – $195.

E. MEMBERSHIP: Metropolitan Planning Council – CDD Muenzer – $100.

F. skipped

G. Application for a general business license from WIRELESS NOW INC., 5321 La Grange Road. Type: Retail Sales. Applicant: Richard Siggins.

H. Application from Michael Murphey to hold a block party on August 20, 2005 in the 5800 block of Frances Avenue from noon to midnight.

I. Application from Andrea Williams to hold a block party on August 20, 2005 in the 7100 block of Pleasantdale Court from 1 to 10 pm.

J. MEMBERSHIP: National League of Cities – Legislative – $955.

K. Application for a general business license from AUTOBARN MAZDA OF COUNTRYSIDE, 6420 Joliet Road. Type: Storage Lot. Applicant: Richard Fisher.

IV. ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

V. QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

VI. MAYOR’S REPORT

VII. CITY CLERK’S REPORT

VIII. TREASURER’S REPORT

A. Treasurer will answer any questions and/or comments on the June 30, 2005 Treasurer’s Report

IX. COMMITTEE REPORTS

FINANCE COMMITTEE – TREASURER STOFFELS, CHAIRMAN

A. Recommendations from the Finance Committee Meeting of 7-27-05:

1. Intergovernmental Purchasing

2. Countryside Chamber of Commerce, golf outing 8-31-05 at Carriage Greens, $100 pp.

3. Town Hall Meeting with Con. Dan Lipinski, 8-25, Lyons Township, $20 pp.

4. National City cash management plan.

HOTEL/MOTEL COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN

B. Recommendations from the Hotel Committee Meeting of 7-27-05:

1. Teng & Associates presentation: La Grange Road streetscape plan/ITEP application (resolution required).

2. Countryside Chamber of Commerce, sponsoring a hole for 8-31-05 Golf Outing at Carriage Greens.

3. I/M Canal National Heritage Corridor requesting $1,500 for the 2005 contribution.

LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN

C. Request to hold an exposition at the Countryside Holiday Inn on September 3, 2005, entitled 2005 KISS EXPO.

D. Request from the Peace Officers Memorial Foundation of Cook County requesting permission to hold a raffle on August 19, 2005 at Kenny’s Irish Pub, 917 W. 55th St.. Also, request waving $50 license fee.

X. CITY ATTORNEY/LEGAL REPORT

A. Plan Commission recommendation for a sign variation to permit a free standing sign of 129sf, 29sf on excess of the permitted 100 sf at 1408 W. 55th Street. Application of Laura Tinoco.

B. Request adoption of the updated zoning map. (ordinance required).

C. Public Zoning Hearing to conside a re-subdivision of 5704 Catherine Avenue into 2 lots and a variance to section 10-5A-4 to permit each lot an established building line of 74 ft instead of the required 100 ft. Applicants: Wayne and Judy Straza.

XI. ADMINISTRATOR’S REPORT

A. Pay Estimate #2 for the 2005 Street Rehab project to Brothers Asphalt Paving Inc., Addison, IL – $93,332.93

B. Request authorization to advertise the demolition of the Best Western Motel, 5631 La Grange Road.

XII. STAFF REPORTS

A. Police Chief

B. City Engineer: Recommendation of the bid opening re: 2005 Concrete Alley Replacement

XIII. OLD & NEW BUSINESS

XIV. ADJOURNMENT

MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, JULY 27, 2005

1. After the Pledge of Allegiance to the Flag, Mayor LeGant called the meeting to order at 7:30 p.m. City Clerk Herberts called the Roll which was as follows:

PRESENT: Mayor Carl LeGant, Aldermen Robert Conrad, Wayne Straza, Karen Michalczyk, John Von Drasek, Michael Smetana, Robert Pondelicek

ALSO PRESENT: City Clerk Herberts, City Treasurer Stoffels, City Attorneys Robert & Erik Peck, City Administrator Bailey, Deputy Treasurer Wenzel, CDD Muenzer

OMNIBUS AGENDA

2. Approval of Minutes of July 13, 2005.

3. Statement of Bills for the period ending July 27, 2005.

4. Treasurer’s Report for the period ending June 30, 2005.

5. Membership: West Suburban Chamber of Commerce & Industry – Administration – $195.

6. Membership: Metropolitan Planning Council – CDD Muenzer – $100.

7. Application for a general business license from Wireless Now Inc., 5321 LaGrange Road. Type: Retail sales. Applicant: Richard Siggins.

8. Application from Michael Murphy to hold a block party on August 20, 2005 in the 5800 block of Frances Avenue from noon to midnight.

9. Application from Andrea Williams to hold a block party on August 20, 2005 in the 7100 block of Pleasantdale Court from 1-10 p.m.

10. Membership: National League of Cities – Legislative – $955.

11. Application for a general business license from Autobarn Mazda of Countryside, 6420 Joliet Road. Type: Storage lot. Applicant: Richard Fisher.

12. Ald. Michalczyk moved to approve the Omnibus Agenda as presented, seconded by Ald. Von Drasek and carried unanimously.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

13. Additions to the Agenda were noted by Ald. Smetana and Ald. Conrad.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

14. Wayne Straza, 5704 South Catherine Ave. Countryside — applicant for re-subdivision of the above property. The petitioners are Wayne and Judy Straza, two residents of Countryside. The petition for variance was presented to divide the property into two residential lots where nothing more than two private homes were to be built. There was never a roadway intended to give access to any type of building in the back acreage for apartments or anything else. He believes the petition circulated was a mis-characterization due to the fact that Wayne and Judy Straza applied for the variance and the petition stated Alderman Straza was moving forward to accomplish this. At this point in time Mr. Straza requests withdrawal of his petition for variance.

MAYOR’S REPORT

15. FYI – Mayor LeGant stated that a new business is opening up in Countryside, Ivy’s Florist, located at 6534 W. Joliet Road. Grand Opening will be this Saturday, July 30, at 10 a.m. Food and refreshments will be served; gifts will be presented to the first 100 customers. Members of City Council and the public are invited to attend and welcome them to Countryside.

COMMITTEE REPORTS

16. FINANCE COMMITTEE – TREASURER STOFFELS, CHAIRMAN, stated that City Administrator Bailey presented an Intergovernmental Purchasing Program which allows several adjacent communities to join together to purchase services. This is an opportunity for the City to reduce costs through economies of scale. He sought a Resolution to be created to incorporate this Intergovernmental Purchasing program. Ald. Smetana moved to adopt the draft Resolution as presented, seconded by Ald. Von Drasek and carried unanimously.

Clerk Herberts declared that this will be RESOLUTION 05-11-R.

17. Treasurer Stoffels presented the request of the Countryside Chamber of Commerce to attend the golf outing on August 31, 2005 at Carriage Greens Golf Course, $100 per person including golf, dinner and open bar; dinner alone is $35. The Finance Committee recommends that City Council, Department Heads, Messrs. Bailey and Muenzer be authorized to attend. Ald. Conrad moved to approve the request, seconded by Ald. Straza and carried unanimously.

18. Treasurer Stoffels announced the Town Hall Meeting with Cong. Dan Lipinski on Thursday, August 25, 11:30 a.m. Attendance is $20 per person. The Finance Committee recommends attendance for the Mayor and City Council only. Ald. Straza moved to approve the request, seconded by Ald. Conrad and carried unanimously.

19. HOTEL/MOTEL COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN, stated that the Teng & Associates presentation is postponed to the end of the meeting; the parties are unavoidably delayed.

20. Ald. Michalczyk presented the Countryside Chamber of Commerce requesting $400 for sponsorship of a hole for the Golf Outing at Carriage Greens on August 31, 2005. Ald. Michalczyk moved to approve the request, seconded by Ald. Conrad and carried unanimously. Treasurer Stoffels suggested that when the City sponsors a hole, it should have a specific sign designed for the City to put in the ground for whatever hole is sponsored. This was discussed with Mr. Muenzer.

21. Ald. Michalczyk recommended approval of the I & M Canal National Heritage Corridor’s request for $1,500 for the 2005 contribution to come from Hotel/Motel Funds. Ald. Michalczyk moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously.

22. LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN, presented the request to hold an exposition at the Countryside Holiday Inn on September 3, 2005, entitled 2005 KISS EXPO. Ald. Michalczyk moved to approve the request, seconded by Ald. Smetana and carried unanimously.

23. Ald. Michalczyk presented the request from the Peace Officers Memorial Foundation of Cook County requesting permission to hold a raffle on August 19, 2005 at Kenny’s Irish Pub, 917 W. 55th St.; they also request waiving the $50 license fee. Ald. Michalczyk moved to approve the request, seconded by Ald. Straza and carried unanimously.

24. RECREATION COMMITTEE – ALDERMAN CONRAD, CHAIRMAN, stated that the 45th Anniversary COUNTRYFEST Celebration, a four-day event, ended last Sunday and was a huge success. Ald. Conrad thanked the many people involved in all City departments for their excellent efforts and time spent to insure success, namely Public Works, Recreation Department, ESDA, Police Department, Kathy Wenzel, Ed Bailey, and Mark Muenzer in particular. Marcy’s Great Events Company did a great job. He suggested that when the dust settles holding a joint meeting with the Hotel/Motel Committee to discuss how often future festivals should be held. Thanks to all the people, the vendors, the bands, the food, the cleanliness – everything was great.

25. Ald. Von Drasek agreed with the above comments; everyone did a great job; it was a very safe event for families and all attendees; hats off to everyone involved.

26. INFRASTRUCTURE COMMITTEE – ALDERMAN SMETANA, CHAIRMAN, presented recommendations from the committee meeting of Wednesday, July 20,2005:

27. Ald. Smetana moved to allow the City Engineer to contact Illinois DNR pertaining to required permits, if any, to perform maintenance work on the ditch retaining wall west of Sunset along 67th St. for approximately 100 feet; and allowing the engineer to get bids on a modular block retaining wall with stone base. The engineer’s cost estimate was about $30,000. Ald. Pondelicek seconded the motion and carried unanimously.

28. Ald. Smetana moved to adopt a draft City Policy, prepared by Administrator Bailey, pertaining to permanent structures in parkways, seconded by Ald. Conrad. Ald. Smetana read the policy and stated that the information will be placed in the City’s Quarterly Newsletter. It read in part that it is generally understood that construction of permanent structures in parkways is illegal — and that building permits cannot be issued for construction of permanent structures in parkways. The City is not liable for damage to illegal or non-confirming structures caused by direct damage from a snow plow. That policy will be added to the City Policy Book. Motion carried by voice vote.

29. Ald. Smetana moved to accept IDOT Plan #2 for Future Road Improvements to 55th St. starting with the intersection at LaGrange Road proceeding east to East Ave., seconded by Ald. Pondelicek and carried unanimously.

30. Ald. Smetana moved to place Resident Parking Only signs on 57th St., from Madison to Ashland; also on Madison Street south and north for one block. Resident feedback will be solicited from letters mailed out to affected residents and businesses at Mr. Bailey’s discretion. This letter will serve Notice that the City will enforce the signs. Ald. Conrad seconded the motion. Attorney Peck will draft an Ordinance for City Council approval. Motion carried by unanimous voice vote.

LEGAL REPORT

31. City Attorney Peck presented a recommendation from the PC/ZBA on the application of Laura Tinoco, for a sign variation at 1408 W. 55th St. to permit a free standing sign of 129 s.f., in excess of the permitted 100 s.f. At the hearing held on July 12, 2005, the PC/ZBA found that all necessary criteria was established for granting the variation; there was no objection, either written or oral. The PC/ZBA approved the application subject to construction in substantial conformity with Petitioner’s Exhibit A, a photograph attached to the recommendation showing the sign; plus the petitioner must remove the monument sign located on the roof and the pole sign located on the property. Ald. Conrad moved to concur with the recommendation of the PC/ZBA, seconded by Ald. Von Drasek and carried unanimously.

Clerk Herberts declared that this will be known as ORDINANCE 05-25-O.

32. Attorney Peck sought adoption of the updated zoning map; copies were previously made available to Council members for review. Ald. Conrad moved to adopt the zoning map version entitled City of Countryside Zoning Map, prepared by Frank Novotny & Assoc., revised as of July 21, 2005, seconded by Ald. Von Drasek and carried unanimously.

Clerk Herberts declared that this will be known as ORDINANCE 05-26-O.

ADMINISTRATOR’S REPORT

33. City Administrator Bailey presented engineer’s pay estimate #2 for the 2005 Street Rehab project to Brothers Asphalt Paving, Inc., in the amount of $93,332.93 and recommended approval. Ald. Michalczyk moved to approve the expenditure, seconded by Ald. Von Drasek and carried unanimously.

34. Administrator Bailey sought authorization to advertise for the demolition of the Best Western Motel, 5631 LaGrange Road. Ald. Straza moved to approve the request, seconded by Ald. Conrad and carried unanimously. Mayor LeGant suggested that the City hold an auction prior to demolition. Mr. Bailey will contact a company to conduct the auction but believes there is not much of significant value.

35. Mr. Bailey echoed Ald. Conrad’s comments about the success of COUNTRYFEST. He thanked all City Departments, employees and volunteers who contributed their time and effort to making the event a huge success. It was a great effort and much appreciated by the City.

STAFF REPORTS

36. Mr. Bailey reported in City Engineer Fitzgerald’s absence. He provided a copy of the four bids received for paving the alley between Plainfield Road and Bobolink. The low bidder was Strada Construction Company in the amount of $39,352.50. City policy is to repave alleys with concrete behind commercial property. Ald. Smetana moved to concur with the recommendation, seconded by Ald. Pondelicek and carried unanimously.

37. Ald. Michalczyk stated that Allen Morris, the representative from Teng & Associates will make his presentation regarding the LaGrange Road Streetscape Plan/ ITEP application. Mr. Morris presented artist’s drawings of the work completed for the Hotel/Motel Committee. The plan covers LaGrange Road from 55th St. to Joliet Road. The purpose of this work is to prepare a grant application, which if approved by Council, will be sent to IDOT prior to the August 1, 2005 deadline. The IDOT project currently under study is to improve Joliet Road and LaGrange Road; this grant application begins where theirs ends. The portion addressed in the grant is that area which is not covered by either one of the IDOT projects. Enhancement which add character to LaGrange Road include new street lights with brackets for banners and brackets for pedestrian lighting on the sidewalk. A series of pedestrian oases will be created with areas for seating, trash receptacles, bike racks and additional landscaping. Pedestrian crossings across LaGrange Road will be enhanced by changing the existing pavement and adding another asphalt paver with color and texture. Recommendations include way-finding signs and new street signs. The grant application includes a good faith promise by the City to encourage development of cross-easement agreements between adjacent property owners. This will cut down on the amount of turning movements going out onto LaGrange Road. IDOT will find that to be a distinct advantage.

38. There are eligible and ineligible costs; some expenses may fall outside the grant application. Federal and State funds cover 80% of the project; the City is responsible for 20% – approximately $386,960. Additional ineligible costs, which may be funded by the City, total $321,904. There is a possibility that street lighting could be deemed an ineligible cost; the City would then face a decision to fund lighting or eliminate it from the design. Council endorsement for this IDOT/ITEP grant application is requested.

39. Ald. Michalczyk announced that State Rep. Molaro, State Senator Viverito and Speaker of the House, John Madigan, have fully endorsed this proposal. The City has received letters of support from all three individuals. It is very important for the City to continue its lobbying efforts as we proceed through this application as we will be in competition with other communities for grant money. These funds are a part of the Federal Transportation Bill; IDOT believes the bill should be signed in two weeks. This grant will not hinder any other applications pending for transportation funding. This is a special stand-alone account set up by the government to create better quality roadway environments. Mayor LeGant suggested that the street lights have access for Christmas lighting. Ald. Conrad acknowledged Ald. Michalczyk and Mr. Muenzer for their tireless efforts in completing this project.

40. Ald. Michalczyk moved to adopt a Resolution authorizing the City Council to approve the Illinois Enhancement Transportation Program grant application associated with the LaGrange Road Streetscape Plan. The City has committed to provide a portion of the total project budget, attached as an exhibit to the grant application, along with the three letters of support, seconded by Ald. Pondelicek and carried unanimously.

Clerk Herberts declared that this will be known as RESOLUTION 05-12-R.

ADJOURNMENT

There being no further business to discuss, Ald. Conrad moved to adjourn the meeting, seconded by Ald. Von Drasek and carried unanimously.

Mayor LeGant declared the meeting adjourned at 8:20 p.m.

SHIRLEY C. HERBERTS, CITY CLERK