MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, JULY 9, 2003

1. After the Pledge of Allegiance to the Flag, Mayor LeGant called the meeting to order at 7:30 p.m. Acting City Clerk Bartelt called the roll which was as follows:

PRESENT: Mayor Carl LeGant, Aldermen Robert Conrad, Wayne Straza, Michael Smetana, Edward Krzeminski, Joseph Fajdich

ALSO PRESENT: City Treasurer Stoffels, City Attorneys Erik and Robert Peck, City Administrator Bailey, City Engineer Fitzgerald, Deputy Clerk Bartelt, Deputy Treasurer Wenzel, Comm. Dev. Officer Muenzer

ABSENT: City Clerk Herberts, Police Chief Swanson

OMNIBUS AGENDA

2. Approval of Minutes of the Regular City Council Meeting of June 25, 2003.

3. Statement of Bills for the period ending July 9, 2003.

4. Subscription: IACP National Law Enforcement Policy – model policy – Police Chief – Cost: $30.00.

5. Subscription: IACP National Law Enforcement Policy – policy newsletter – Police Chief – Cost: $12.00.

6. Application for a registration from George M. Monaco, 1332 W. 55th St. Type: Attorney. Applicant: George M. Monaco.

7. Application for a general business license from Route 66 Shell, 6101 LaGrange Road. Type: Gas station and food mart. Applicant: Mahmood Lakha. Formerly Countryside Shell, #2.

8. Application for a general business license from Heritage Church Furniture, 6502 Joliet Road. Type: Furniture sales. Applicant: William Warner.

9. Application for a special use from Illinois Numismatic Association to conduct a three-day coin show with raffle at Park Place, 6200 Joliet Road on September 5-7, 2003.

10. Ald. Krzeminski moved, seconded by Ald. Straza, to approve the Omnibus Agenda as presented. Motion carried by unanimous voice vote.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

11. One addition to the Agenda was noted by Alderman Conrad.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

12. Steve Smith, 9862 – 58th St. discussed the recent power outages and the need for an auxiliary power supply. Recent storms have caused severe local street flooding and basement flooding throughout the area. After further discussion, Mayor LeGant suggested that residents call ComEd directly and meet with them. City Council will meet to discuss possible solutions with the city engineer regarding for 55th Street flooding. This matter will be addressed later in the meeting.

CITY CLERK’S REPORT

13. Acting Clerk Bartelt provided a draft Resolution categorizing City Council Executive Session minutes into Schedules A and B. The list of minutes must be reviewed every six months for possible release. Clerk Herberts has reviewed the outstanding minutes and recommended further additions to Schedules A and B, as listed. Ald. Conrad moved, seconded by Ald. Straza, to concur with the Clerk’s recommendation. Motion carried by unanimous voice vote.

Acting Clerk Bartelt declared that this will be known as RESOLUTION 03-12-R.

TREASURER’S REPORT

City Treasurer Stoffels provided recommendations from the Finance Committee meeting of July 9, 2003.

14. The Treasurer sought Council approval to renew a Certificate of Deposit from the State Bank of Countryside for $500,000 at 2.87% for 48 months. Ald. Smetana moved, seconded by Ald. Michalczyk, to approve the recommendation. Motion carried by unanimous voice vote.

15. Treasurer Stoffels sought Council approval to renew a Certificate of Deposit from the State Bank of Countryside for $250,000 at 2.87% for 36 months. Ald. Smetana moved, seconded by Ald. Michalczyk, to approve the recommendation. Motion carried by unanimous voice vote.

16. Treasurer Stoffels sought Council approval to renew membership in the National League of Cities at a cost of $918, with correction. Ald. Krzeminski moved, seconded by Ald. Fajdich, to approve the recommendation. Motion carried by unanimous voice vote.

17. Treasurer Stoffels sought Council approval to participate in the WSCC Welcome Breakfast for Teachers on August 19, 2003 at a cost of $20 per person; the City will sponsor four teachers, also including the Mayor, City Administrator and City Council members. Ald. Krzeminski moved, seconded by Ald. Straza, to approve the recommendation. Motion carried by unanimous voice vote.

18. Treasurer Stoffels stated that participation in the WCMC West Cook County Solid Waste Agency Annual Golf Outing on August 13, 2003 at a cost of $125 per person was considered too expensive; therefore the Finance Committee has decided not to participate. No action taken.

19. Treasurer Stoffels presented the proposal of Intelligent Solutions, Inc., outlining the costs associated with upgrading the City’s current Dataflex mailing labels printing application. The estimated costs are from $2,160 to $3,060. Ald. Krzeminski moved, seconded by Ald. Smetana, to approve the request. Motion carried by unanimous voice vote.

COMMITTEE REPORTS

20. FINANCE COMMITTEE – TREASURER STOFFELS, CHAIRMAN, presented the engineer’s pay estimate #2 for the 2003 Water Main Replacement to Unique Plumbing, Inc., in the amount of $59,595.90. Ald. Smetana moved, seconded by Ald. Straza, to concur with the recommendation. Motion carried by unanimous voice vote.

21. Treasurer Stoffels presented engineer’s pay estimate #1 for the 2003 Street Rehabilitation Program to James D Fiala Paving Co., in the amount of $68,908.81. Ald. Krzeminski moved, seconded by Ald. Smetana, to concur with the recommendation. Motion carried by unanimous voice vote.

22. STREETS AND ALLEYS COMMITTEE – ALDERMAN SMETANA, CHAIRMAN, discussed the letter from City Engineer Fitzgerald regarding Kensington Avenue Drainage Improvements including an estimated preliminary construction cost of $39,905. After lengthy discussion by Council and City Engineer of contemplated scope of work, Ald. Smetana moved, seconded by Ald. Conrad, to authorize the Engineer to proceed with the bidding process. Motion carried by unanimous voice vote.

23. Ald. Smetana stated that he has been working with the Engineer regarding flooding problems at 9862 58th St, next to the Wentwood Apartments to the east. Ever since culverts were installed, water problems have increased. Fitzgerald went down into the culvert and discovered that the backflow preventer in the catch basin next to the property is frozen shut. The water ponds by the curb, which needs cutting. Ald. Smetana moved, seconded by Ald. Fajdich, to cut the curb and repair the catch basin as needed. Motion carried by unanimous voice vote.

24. BUILDING DEPARTMENT – ALDERMAN FAJDICH, CHAIRMAN, reported that 41 building permits were issued during June; 19 free permits and 22 paid permits at $5,299.52.

25. Ald. Krzeminski reminded the audience that Friday is the 10th Anniversary Celebration for Flagg Creek Golf Course; festivities begin at the Club House at 7:00 p.m.

LEGAL REPORT

26. City Attorney Peck provided an update on Annexation proceedings in the 5th Avenue Cutoff area. The area has been divided into three contiguous parcels for residents to sign. There will be a meeting next Wednesday, July 16th at 7:00 p.m. for interested residents. The three parcels are west of the tollway, south of the tollway and east of the tollway. The petition will available for resident signatures the week of July 20th. Although the area is split by the tollway, the parcels are still considered to be a blanket annexation

OLD AND NEW BUSINESS

27. Mayor LeGant stated that the City has dealt with FEMA flood plain map revisions in Ward 3 since 1988. Flood insurance relief is the main issue. As a result some parcels have been wholly or partially removed from the flood plain. The City has been notified that further revisions will take place July 25, 2003. Residents should be notified of changes in status of their parcels. He urged residents to provide names and addresses to their Ward 3 Aldermen. Administrator Bailey will prepare a letter notifying homeowners in Ward 3 of the upcoming revisions.

28. Mayor LeGant stated that last night there was a meeting of the Woodland Ridge residents who are concerned about the noise wall on their side of I-55. Attending were the Mayor, both Aldermen of Ward 2, Administrator Bailey and Engineer Fitzgerald. Mayor LeGant stated that this project has been under discussion with IDOT for the past 15 years. Residents are concerned that noise may increase once the wall is built. Ald. Krzeminski stated that IDOT added a lane from Willow Springs Road to LaGrange Road in both directions after the study was completed five years ago. He believes that a new study in that particular location is necessary to set a baseline. Federal engineers have stated that noise does not increase opposite a sound wall. Mayor LeGant asked Mr. Bailey to contact Parsons to get their opinion on whether the City should consider a new study and the estimated cost of the project.

ADJOURNMENT

There being no further business to discuss, Ald. Krzeminski moved, seconded by Ald. Smetana, to adjourn the meeting. Motion carried by unanimous voice vote.

Mayor LeGant declared the meeting adjourned at 8:30 p.m.

SHIRLEY C. HERBERTS, CITY CLERK

BY: GAIL BARTELT, ACTING CLERK