MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY JUNE 11, 2003

1. After the Pledge of Allegiance to the Flag, Mayor LeGant called the meeting to order at 7:30 p.m. City Clerk Herberts called the roll which was as follows:

PRESENT: Mayor Carl LeGant, Aldermen Robert Conrad, Joseph Fajdich, Michael Smetana, Karen Michalczyk

ALSO PRESENT: City Clerk Herberts, City Treasurer Stoffels, City Attorney Robert Peck, City Administrator Bailey, Police Chief Swanson, City Engineer Fitzgerald, Comm. Dev. Officer Muenzer, Deputy Treasurer Wenzel, Police/Fire Bd Members Welch, Pondelicek

ABSENT: Ald. Krzeminski, Ald. Straza

OMNIBUS AGENDA

2. Approval of Minutes of the Regular City Council Meeting of May 28, 2003.

3. Statement of Bills for the period ending June 11, 2003.

4. Request from Mary Zimmerman to hold a block party in the 5800 block of Longview on July 12, 2003 from 4-9 p.m.

5. Ald. Smetana moved, seconded by Ald. Fajdich, to approve the Omnibus Agenda as presented. Motion carried by unanimous voice vote.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

6. One addition to the Agenda was noted by Ald. Fajdich.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

7. John Vondrasek, 6726 Lorraine Drive, stated that a neighbor has a beat up old car parked on the grass, broken gutters hanging with water spilling down the side, and other matters that should be addressed, according to the BOCA Code. He asked Bill Pyle to address these issues and was advised that someone has to sign a complaint for action. Vondrasek doesn’t think it’s a resident’s job to report such findings. Mayor LeGant asked Mr. Bailey to follow up on the matter and report back

Vondrasek is also against solid fences; no other municipalities allow them due to lack of air flow and light; we do have an ordinance that should be upheld. Mark Ritchie, 7000 Golfview, suggested that the City Council meetings should be televised via public access. He believes residents would like to see the meetings if they cannot attend in person. Council will consider the matter.

MAYOR’S REPORT

8. Mayor LeGant sought Council confirmation for the appointment of Cynthia Schulz, 6820 Golfview Drive, to the Plan Commission/Zoning Board of Appeals. Ald. Smetana moved, seconded by Ald. Michalczyk, to confirm the appointment of Cynthia Schulz to the PC/ZBA. Motion carried by unanimous Roll Call vote – 4/0/2. Mayor LeGant will swear Ms. Schulz in at the next PC/ZBA meeting on July 3, 2003.

9. Mayor LeGant sought Council confirmation for the appointment of Steven Jasinski, 650 61st Place, to the Plan Commission/Zoning Board of Appeals. Ald. Conrad moved, seconded by Ald. Smetana, to confirm the appointment of Steven Jasinski to the PC/ZBA. Motion carried by unanimous voice vote.

TREASURER’S REPORT

10. Treasurer Stoffels stated that the Finance Committee recommended a donation of $500 to the Muscular Dystrophy Association in support of Deputy Chief Paul Mallon. Ald. Smetana moved, seconded by Ald. Fajdich, to donate the $500. Motion carried by unanimous voice vote.

11. Treasurer Stoffels sought approval to purchase a yearly subscription to Suburban Life for the Treasurer’s Office at a cost of $38. Ald. Michalczyk moved, seconded by Ald. Smetana, to approve the expenditure. Motion carried by unanimous voice vote.

12. Treasurer Stoffels presented the request to approve the cost associated with the Billy Caspar review of golf course operation authorizing the Mayor to sign the contract after attorney review. The cost is $6,000 up front, $10,000 as the final amount and a fee of $900 for incidental expenditures. Ald. Smetana moved, seconded by Ald. Conrad, to authorize the Mayor to sign the contract and approve the expenditure. Motion carried by Roll Call vote – 4/0/2.

COMMITTEE REPORTS

13. WATER COMMITTEE – ALDERMAN STRAZA, CHAIRMAN, is absent; Ald. Conrad gave the report. Edgewood Valley requested an 8″ water main tap. The committee discussed this request in detail; since all the work is being done on their property, no fees will be charged. The second portion is consideration of amending the size and type of water meters used by commercial customers. Currently there is a $1,500 fee for a 6″ tap. The committee recommended a $2,000 fee for 8″ tap and $2,500 for a 10″ tap. Ald. Conrad moved, seconded by Ald. Smetana, to concur with the recommendation. Mayor LeGant stated that the reason for the request is that an old swimming pool is being town down and replaced with a new facility which will need a sprinkler system installed. The meter is very close to the original tap in on Willow Springs Road and 5th Avenue Cutoff. Motion carried by unanimous voice vote. Mr. Bailey will note the amendment to the Ordinance to accommodate the new fees.

14. Ald. Conrad presented the request from Eddie Z’s Blinds and Drapery for water service and tap-on fee. The committee suggested tabling this matter for further information. Council agreed.

15. Ald. Conrad presented the request for replacement of the variable frequency drive (VFD) for Pump #2 to install a new Danfoss VFD at an estimated cost of $25,000. Ald. Conrad moved, seconded by Ald. Smetana, to approve the expenditure. Motion carried by unanimous voice vote.

16. RECREATION COMMITTEE – ALDERMAN CONRAD, CHAIRMAN, presented the request of the Recreation Director to hire an additional camp aide for “Fun in the Park” – due to increased enrollment. Mr. Greg Moehrlin will join the team upon approval by Council. Ald. Conrad moved, seconded by Ald. Michalczyk, to approve the hiring of Greg Moehrlin. Motion carried by unanimous voice vote.

17. BUILDING COMMITTEE – ALDERMAN FAJDICH, CHAIRMAN, reported that there were 49 building permits issued in May for a total of $13,595; 25 free permits were also issued.

LEGAL REPORT

18. City Attorney Peck presented a Petition for Annexation from Daniel O. Hampton for the property commonly known as 10221-10241 W. 5th Avenue Cutoff. Mr. Peck has prepared a memo regarding expedited annexation; the property has an odd shape with a frontage of 231 feet and sides are about 500 feet and unparallel. Ald. Conrad moved, seconded by Ald. Michalczyk, to approve the Petition for Annexation. Motion carried by Roll Call vote – 4/0/2.

Clerk Herberts declared that this will be known as ORDINANCE 03-17-O.

ADMINISTRATOR’S REPORT

19. City Administrator Bailey presented the invoice of West Central Municipal Conference for 2004 Membership dues and Council of Mayor dues totaling $4,566.48. Ald. Smetana moved, seconded by Ald. Conrad, to approve the expenditure. Motion carried by unanimous voice vote.

STAFF REPORTS

20. City Engineer Fitzgerald stated that the paving job is underway beginning with 56th St. at City Hall. The water main job is about half completed and is on schedule. He recommends awarding the 2003 Sidewalk Replacement Program contract to the low bidder, Strada Construction Co., in the amount of $51,737.40. This is 16% below the engineer’s estimate. Ald. Smetana moved, seconded by Ald. Fajdich, to concur with the recommendation and award the bid to Strada Construction Co. Motion carried by unanimous voice vote. Mr. Fitzgerald stated that he will set up a pre-con meeting in 3-4 weeks.

ADJOURNMENT

21. There being no further business to discuss, Ald. Michalczyk moved, seconded by Ald. Smetana, to adjourn the meeting. Motion carried by unanimous voice vote.

Mayor LeGant declared the meeting adjourned at 7:57 p.m.

SHIRLEY C. HERBERTS, CITY CLERK

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