MINUTES OF THE

BOARD OF FIRE AND POLICE COMMISSION

CITY OF COUNTRYSIDE

June 11, 2013

Call to Order

Meeting was called to order at 6:00pm. Upon roll call the following were present:

Jerry Welch, Chairman

Mark Burdett, Secretary

Mary Lou Pisone, Commissioner

Also in attendance: Joseph Ford, Police Chief, Sue Dignin, HR/Executive Assistant

Approval of Minutes

Motion was made by Mary Louise Pisone, seconded by Mark Burdett to approve the minutes of the March 12, 2013 meeting. Motion carried and the minutes were approved.

New Business

The Commission reviewed the monthly Police Reports for March and April. The March report was submitted by the Interim Police Chief, Scott Novak and the April report was submitted by the new Police Chief, Joe Ford. Chairman Welch asked the Police Chief if he will continue to keep the report in the same format. The existing format will continue until the department can make further enhancements. The Police Department has been looking at the software system and has contacted the software company for additional training so that the department can utilize the system to its full potential.

Chairman Welch received correspondence from Police Consultants, Inc. (PCI) regarding services they have available. We are currently using this company to perform our written exams and interviews. The psychological evaluations are performed by Industrial Organizational Solutions, Inc. (I/O Solutions), and the polygraphs are performed by Theodore Polygraph Service. We continue to have good results with these companies, and will continue to use their services.

Both Eligibility Lists in the Police Department will expire in 2014. The Promotional Eligibility List expires February 11, 2014 and the Patrol Officer Eligibility List expires June 19, 2014. The process will start towards the end of this year to create a new Promotional Eligibility List.

In regards to the promotional testing process, the Board uses an outside agency for testing and interviewing. Although the Board is not directly involved in the scoring of the written test or oral interview, they do monitor both processes.

The Police Chief stated that annual performance evaluations are being completed on the officers’ anniversary date. This was a change the previous Police Chief made, rather than do all 22 by January 1^st. The Police Chief also stated that in regards to the promotional process, that he would be completing his own evaluation on each candidate that is eligible to take the exam.

The binder which included blank versions of all the forms needed during the recruitment process of a new police officer was shown to the Commission. There is a copy stored in the safe and Sue Dignin has a copy.

June 26^th is the Open House to meet and greet the new Police Chief, Joe Ford. It will be held at City Hall on the 2^nd floor from 5:30pm. – 7:00pm.

Mary Lou Pisone discussed the general session meeting held in May for the Illinois Fire & Police Commissioners Association. One interesting topic was the Firearm Concealed Carry Act, where a discussion took place of rural vs. urban viewpoints.

Chairman Welch asked Sue Dignin to check with our attorney, Erik Peck to review the applicable state codes regarding the scoring for police officer testing to see if anything has changed that would require us to change our Rules and Regulations.

Sue Dignin was asked to contact the 3^rd candidate on the Patrol Officer Eligibility List to verify if he was hired by the municipality that performed a background check on him. Depending on his answer, we may contact the 4^th candidate on the list. At this point in time, there are no upcoming retirements.

Mary Lou Pisone asked if the Citizen’s Police Academy will be continued. Yes, the next academy will start this fall.

Old Business

None

Other Business

None

Chairman Welch stated that since there is no old business or other business he asked for a motion to adjourn.

Adjournment

A motion was made to adjourn by Mark Burdett, seconded by Mary Lou Pisone. Motion carried and the meeting adjourned at 6:30pm.

The next scheduled meeting will be held on September 10, 2013 at 6:00pm.

_____________________________

Mark Burdett, Secretary

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Jerry Welch, Chairman Mary Louise Pisone, Commissioner