CITY OF COUNTRYSIDE
MINUTES OF THE
E-911 EMERGENCY TELEPHONE SYSTEM BOARD MEETING
TUESDAY, JUNE 26, 2012 – 5:00 PM
CHAMBER ROOM

CALL TO ORDER & ROLL CALL:

Meeting was called to order at 5:04 p.m. Those present were: Chairman Chief Ruth, ESDA Coordinator Norman, Fire Chief Doyle, Communications Director Srejma, Member Schwartz.

APPROVAL OF MINUTES:

No previous minutes to approve.

REQUEST AUTHORIZATION OF EXPENDITURES.

Chief Ruth noted that the last E-911 board meeting was held in 2004. Technically, all expenditures from the E-911 Telephone Fund must be approved by the E-911 board. Chief Ruth gathered a listing of all expenditures from FY 2008 through current for the purpose of approval by the board.

1. Motion to accept FY2008 expenditures. Motion by Fire Chief Doyle. Seconded by Member Schwartz.
2. Motion to accept FY2009 expenditures. Motion by ESDA Coordinator Norman. Seconded by Communications Director Srejma.
3. Motion to accept FY2010 expenditures. Motion by Member Schwartz. Seconded by ESDA Coordinator Norman.
4. Motion to accept FY2011 expenditures. Motion by Communications Director Srejma. Seconded by Member Schwartz.
5. Motion to accept YTD2012 through June 13, 2012 expenditures. Motion by ESDA Coordinator Norman. Seconded by Communications Director Srejma.

ESDA Coordinator Norman noted that a line item description of CityWatch was indicated where it should actually read, Reverse 911/Mass Notification. This particular line item expenditure is the facsimile/telephone line that is used for the Communications Center. CityWatch is the name of the previous vendor. The City’s accounting department will be notified of the error and will be asked to make a correction to the line item description.

QUARTERLY MEETING SCHEDULE.

Chief Ruth proposed that the Board meet on a quarterly basis. The Board concurred and scheduled the next meeting for Tuesday, September 25, 2012 at 5:00PM.

DECREASE IN 911 REVENUE.

Chief Ruth informed the Board that recent Illinois legislation has changed the way that municipalities receive 911 mobile telephone revenue. Previously, the funds were directed to the town in which the mobile telephone was purchased. Now, the funds are directed to the town in which the purchaser of the device resides. This represents a projected decrease of $60,000 in revenue for the City of Countryside in FY2013.

UPGRADE TO COMMUNICATIONS CENTER.

Chief Ruth noted that the purpose of the last Board meeting in 2004 was to approve an upgrade to the Communications Center. The cost at that time was $196,000. The Chief wanted the Board to be aware that the Police Department is once again at a point where we will need to begin planning for another upgrade to replace aging and failing equipment. Current estimates are approximately $275,000.

ADJOURN MEETING.

There being no further business to discuss, Fire Chief Doyle moved to adjourn the meeting, seconded by Member Schwartz. The meeting adjourned at 5:30 PM.

Dated: å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_å_______________________ _______________________________

Chief Michael Ruth, Chairman