AGENDA
CITY OF COUNTRYSIDE
REGULAR CITY COUNCIL MEETING
WEDNESDAY, JUNE 8, 2011 at 7:30 P.M.

I. CALL TO ORDER – (PLEDGE OF ALLEGIANCE)

II. ROLL CALL

III. OMNIBUS AGENDA: All items on the Omnibus Agenda are considered to be routine in nature by the City Council and will be enacted in one motion. There will not be separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Omnibus Agenda and considered separately.

A. APPROVAL OF MINUTES – May 25, 2011

B. STATEMENT OF BILLS through June 8, 2011: $254,571.27.

C. Application for a one-day Special Use request from the BRAINARD AVENUE BAPTIST CHURCH, 6251 Brainard Avenue to hold a CAR Show on June 11th, 10 am to 5 pm. Proceeds to benefit the Church Youth Group. Request fee waiver of $100.

D. Application for a one-day Special Use request from WINDY CITY POSTCARD SHOW to hold a Collectibles Show on June 25th at Local #150 from 9 am to 4 pm.

E. Application from the COUNTRYSIDE SENIOR APARTMENTS, 6406 Joliet Road to hold a Garage Sale in their parking lot on June 25th, 8 am to 3 pm.

F. Application from CITY OF COUNTRYSIDE to conduct a raffle for a motorscooter prize to be held at the July 7, 2011 Park Concert.

G. Application from CITY OF COUNTRYSIDE to conduct a raffle for a motorscooter prize to be held at the August 4, 2011 Park Concert.

H. Application for a general business license from Randy Nicholson Porch & Deck, 10660 W. 71st St. Type: Home Office. Applicant: Randy Nicholson.

IV. ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

V. QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

VI. MAYOR’S REPORT

VII. CITY CLERK’S REPORT

VIII. TREASURER’S REPORT

IX. COMMITTEE REPORTS

X. CITY ATTORNEY/LEGAL REPORT

XI. ADMINISTRATOR’S REPORT

A. Staff’s recommendation to accept the low quote from M.E.Simpson Co. for Hydrant Flushing & Leak Detection Survey: Flushing: $10,500; Leak Detection: $5,800.

B. Staff’s recommendation to accept the lower cost upgrade for a postage machine system for a 63 month lease term for $13,356.

XII. STAFF REPORTS

A. Police Chief

1. Staff’s recommendation to renew the Tobacco Program Grant Agreement to receive $1,870 to educate our tobacco retailers on minimum-age tobacco law and enforce those laws accordingly.

B. City Engineer

C. Asst. City Administrator

1. Recommending the Preliminary Engineering Services Agreement for Federal Participation regarding the La Grange Road Streetscape Improvements – Stage II in the amount of $9,973 to Novotny & Associates, Inc.

D. Finance Director

1. Staff’s recommendation to approve a 50/50 Shared Cost Tree Removal Program for FY 2012. $500 maximum payment per household per year; excludes trees diseased by the Emerald Ash Borer.

E. ESDA Coordinator

XIII. OLD & NEW BUSINESS

XIV. ADJOURN to Executive Session under Sec. 2B1 & 2B9 to discuss litigation and personnel

XV. RECONVENE TO REGULAR SESSION

Confirmation of Appointments: Four Year Term:

1. City Administrator Gail Paul;

2. City Attorney Ancel, Glink Diamond, Bush, DiCianni & Krafthefer, P.C.

Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk at least 48 hours in advance of the scheduled meeting. The City Clerk can be reached in person at 5550 East Avenue, Countryside, IL., via telephone at (708) 354-7270 or via e-mail at clerk@countryside-il.org Every effort will be made to allow for meeting participation.

MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, JUNE 8, 2011

1. Mayor Krzeminski called the meeting to order at 7:30 p.m. City Clerk Sweeney called the Roll of those physically present as follows:

PRESENT: Mayor Edward A. Krzeminski, Aldermen: Robert Pondelicek, John Von Drasek, James Jasinski, Sean McDermott, Karen Michalczyk, Wayne Straza.

ALSO PRESENT: City Clerk Sweeney, City Treasurer Jasinski, City Attorney Peck. City Admin. Paul, Police Chief Ruth, Asst. Adm. Peterson, Fin. Dir. Drazner, City Eng. Fitzgerald, ESDA Crd. Norman, Police Bd. Chrm. Welch, PC/ZBA Member Benson

OMNIBUS AGENDA

2. APPROVAL OF MINUTES – May 25, 2011.

3. STATEMENT OF BILLS through June 8, 2011: $254,571.27.

4. Application for a one-day Special Use request from the BRAINARD AVENUE BAPTIST CHURCH, 6251 Brainard Avenue to hold a Car Show on June 11, 2011, 10 am to 5 pm, proceeds to benefit the Church Youth Group. Request fee waiver of $100.

5. Application for a one-day Special Use request from WINDY CITY POSTCARD SHOW to hold a Collectibles Show on June 25 at Local #150 from 9 am to 4 pm.

6. Application from the COUNTRYSIDE SENIOR APARTMENTS, 6406 Joliet Road to hold a Garage Sale in their parking lot on June 25 from 8 am to 3 pm.

7. Application from CITY OF COUNTRYSIDE to conduct a raffle for a motorscooter prize to be held at the July 7, 2011 Park Concert.

8. Application from CITY OF COUNTRYSIDE to conduct a raffle for a motorscooter prize to be held at the August 4, 2011 Park Concert.

9. Application for a general business license from Randy Nicholson Porch & Deck, 10660 W. 71st St. Type: Home office. Applicant: Randy Nicholson.

10. Ald. Straza moved to approve the Omnibus Agenda as presented, seconded by Ald. Von Drasek and carried unanimously.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

11. Three additions to the Agenda were noted by Mayor Krzeminski, two each by Ald. Von Drasek and Ald. Jasinski.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE – none

MAYOR’S REPORT

12. Mayor Krzeminski announced a late request from Inland Bank for a Special Event on June 15 wherein Chief Ruth will be conducting a Fraud Seminar. They are erecting a large tent to accommodate the patrons. They will be serving complimentary pre-packaged lunch outside for attendees. They are seeking a special event permit for this affair. They could receive preliminary authorization tonight and put it on the agenda for the next meeting. Ald. McDermott moved to approve the event, seconded by Ald. Jasinski and carried unanimously.

13. The Mayor announced that the Assessor’s Office is inviting the public to a special meeting on Thursday, June 16 at 10 a.m. regarding reassessment of the southern suburbs in 2011; they will discuss the process and answer any questions.

14. Mayor Krzeminski thanked the citizens for the phone calls and letters sent to legislators concerning the possible loss of state sales tax funding. Thanks to the public outcry, that bill never got out of committee.

CITY ADMINISTRATOR

15. City Admin. Ms. Paul presented the Water Department Staff’s recommendation to accept the low quote from M.E. Simpson Co. for Hydrant Flushing & Leak Detection Survey at a cost of $10,500 for flushing and $4,785 for leak detection. Several quotes were received; approximately 225 hydrants will be flushed at a cost of $47 per hydrant. There was an emergency break under Joliet Road, which was found and repaired. All iron mains were surveyed; they will continue surveying the PVC pipe, about 161/2 miles of PVC pipe in the City for a total cost not to exceed $16,000. Ald. Straza moved to approve the expense, seconded by Ald Jasinski and carried by Roll Call vote – 6/0.

16. Ms. Paul presented Staff’s recommendation to accept the lower cost upgrade for a postage machine system with a 63-month lease term for $13,356. Ald. Von Drasek moved to approve, seconded by Ald. Pondelicek and carried unanimously.

STAFF REPORTS

17. Police Chief Ruth presented Staff’s recommendation to renew the Tobacco Program Grant Agreement to receive $1,870 to educate City tobacco retailers on minimum-age tobacco law and enforce those laws accordingly. There are 17 tobacco retailers currently licensed in the City; the Police Department visits each establishment to ensure they are not selling tobacco to under-age children – also to ensure tobacco sales compliance – and to recognize compliance with tobacco sales rules (checking I D). The Police Department has participated since 2006; last year all City retailers were in full compliance with the law; the goal is to promote child safety and encourage a climate of compliance within the retail establishment. Ald. Von Drasek moved to approve, seconded by Ald. Pondelicek and carried unanimously. The City does undercover compliance by getting 17-year-olds to attempt to purchase tobacco while monitoring that transaction. Ald. McDermott suggested reviewing self-service tobacco product displays which should all be put behind the counter.

18. Chief Ruth gave an update on two new police programs called Fleet Watch – between the police department and fleet operators within the community. They are targeting the City’s Public Works drivers who are in the community on a daily basis – to encourage their participation and provide specialized training to identify any suspicious events and call the police if something out of the ordinary happens. Training for the public works employees begins tomorrow afternoon at 2:00 p.m.

19. The second part of that program is called Business Watch where the police and business community work in partnership in an effort to reduce crime against business – to promote open lines of communication. The police become aware of emerging crime trends involving specific businesses such as car dealerships or hotels and keep them advised in an effort to deter violence. The police department does security surveys, promotes guest speakers at presentations such as the Chief will participate in for Inland Bank on June 15 at 12 noon. The topic will be avoiding scams and fraud. Officer Carl Rodey will assist in the presentation. There is no budgetary impact to the City due to these programs but they do address businesses concerns and promote a sense of communication. Treas. Jasinski suggested that the Chief speak at a CBA meeting where businessmen are gathered. Chief Ruth stated they are scheduled to give a presentation at the CBA on June 22.

20. Asst. City Admin. Ms. Peterson presented the Preliminary Engineering Services Agreement for Federal Participation regarding the LaGrange Road Streetscape Improvements – Stage II in the amount of $9,973 to Novotny & Assoc. Ald. Michalczyk moved to approve, seconded by Ald. McDermott and carried unanimously.

21. Ms. Peterson announced FYI – that Friday afternoon at 1:30 p.m. there will be a ribbon cutting ceremony at the Heirloom Furniture Store in Countryside Plaza.

22. Finance Director Mr. Drazner presented Staff’s recommendation to approve a 50/50 Shared Cost Tree Removal Program for FY 2012 – $500 maximum payment per household per year, excluding trees diseased by the Emerald Ash Borer. He suggested a maximum program cap of $15,000 -$20,000 to cover 30-40 households. Ald. McDermott moved to approve the program as presented with a $20,000 yearly cap, seconded by Ald. Straza and carried by Roll Call vote – 6/0.

OLD AND NEW BUSINESS

23. Ald. Jasinski attended the Zoning Board Hearing where Illinois Harley Davidson sought and was granted a zoning change from B-2 to B-3 which will come before the City Council on June 22, 2011. He suggested that ILHD be allowed to erect temporary signage on the property or at Joliet Road announcing its impending arrival to residents and businesses alike. Council members agreed this is a great idea. Ms. Paul stated that she was contacted by ILHD proposing a long banner to go on the building reading the FUTURE HOME OF HARLEY DAVIDSON – and a sign on Joliet Road announcing COUNTRYSIDE WELCOMES ILLINOIS HARLEY DAVIDSON. Ald. Michalczyk moved to approve the proposal, seconded by Ald. Von Drasek and carried unanimously.

24. Ald. Von Drasek stated that this Saturday Lyons Township High School will holdthe RELAY FOR LIFE at the South Campus. The kids have been working hard for this charity; they recently lost one of their classmates, Louis Dudek, to a rare form of lung cancer. Please donate to this worthy cause; they will be there all day and night. The kids are going to the Willow Springs Council meeting tomorrow night to request that the pond at the nearby park be named after Louis Dudek; As a small child he fished in that pond all the time; they will make that request. Last year the school raised $100,000; they want to raise a greater amount this year; please get involved and help them out. Mayor Krzeminski expressed personal experience and support for this worthy cause.

25. Mayor Krzeminski sought to adjourn to Executive Session. Ald. Straza moved to adjourn to Executive Session under Sections 2B1 and 2B9 of the Open Meetings Act for the purpose of discussing litigation and personnel, seconded by Ald. Pondelicek. Motion denied by Roll Call vote – 2/4.

Ayes: Straza, Pondelicek

Nays: Michalczyk, McDermott, Von Drasek, Jasinski

Motion Denied – 2/4.

26. Ald. Von Drasek moved to table the reappointment of Gail Paul as City Administrator to next week to allow time for the City Attorney Peck to draft a new four-year contract to appear on the June 22, 2011 Agenda, seconded by Ald. Michalczyk. Motion carried by Roll Call vote – 6/0.

27. Ald. Von Drasek moved to instruct Attorney Peck to draft a four-year contract for Police Chief Ruth to also appear at the June 22, 2011 Council meeting, seconded by Ald. Michalczyk. Ald. Straza expressed surprise by the motion and recommended tabling the matter; there was no discussion. The motion is to get the contract drafted and then discuss it. Motion carried by Roll Call vote – 6/0.

28. Ald. McDermott moved to reject hiring the firm of Ancel, Glink, Diamond, Bush, et al, and to not consent to this appointment, seconded by Ald. Michalczyk. Mayor Krzeminski noted that case law states that the Mayor makes this appointment; he will provide copies at the next Council meeting. Motion carried by Roll Call vote – 5/1. Ald. Straza opposed the vote. Mayor Krzeminski vetoed the motion. Ald. McDermott stated that the Mayor is vetoing a non-action.

ADJOURNMENT

29. There being no further business to discuss, Ald. McDermott moved to adjourn the meeting, seconded by Ald. Michalczyk and carried unanimously.

Mayor Krzeminski declared the meeting adjourned at 8:05 p.m.

SHARON SWEENEY, CITY CLERK