FINANCE COMMITTEE MEETING

CITY OF COUNTRYSIDE, ILLINOIS

HELD IN THE COUNCIL CHAMBERS ON MONDAY, MARCH 23, 2015

Interim Treasurer/City Administrator Gail Paul called the meeting to order at 6:00 p.m. and called the Roll of those physically present as follows:

PRESENT:Interim Treasurer/City Administrator Gail Paul, Alderman Sean McDermott, Alderman Karen Michalczyk, Alderman Scott Musillami

ALSO PRESENT:Mayor Ed Krzeminski, Alderman Bob Pondelicek, Alderman John Von Drasek, Alderman James Jasinski, Assistant City Administrator Sharon Peterson

PUBLIC: Don McGoorty, Allen Arneson

COMMENTS FROM THE PUBLIC

None.

1. APPROVAL OF MINUTES

Ald. Musillami moved to approve the Minutes of February 23, 2015, seconded by Ald. Michalczyk and carried unanimously.

2. DONATION REQUEST – 2015 A RIVER THRU HISTORY

Administrator Paul presented a request from the I&M Canal National Heritage Corridor Convention & Visitors Bureau for a $1,000 donation to be used toward a school day at the 2015 A River Thru History – Des Plaines Valley Rendezvous. The City has made contributions in the past, but none since 2009. Committee did not approve a donation request.

3. PRESENTATION OF MONTHLY TREASURER’S REPORT

Administrator Paul presented the Monthly Treasurer’s Report for the period endingFebruary 28, 2015. The General Fund has a net year-to-date surplus of approximately $1 million, however, we have not made the payment to the police pension fund; she is waiting for the actuary to recalculate the amount to remove Tim Swanson. The Committee directed Ms. Paul to contact the attorneys regarding the issue of the Pension Board continuing Tim Swanson’s payments after his guilty plea. The Water Fund revenues are 3 percent below budget due to usage. Overall, we are over budget due to capital projects, such as MXU replacement. Flagg Creek is under budget on revenue and expenses, but we are starting to see some activity. Ms. Paul predicts they will be right on budget.

4. DISCUSSION ITEM: FY16 PROPOSED BUDGET

Administrator Paul presented the FY16 Proposed Budget. We are getting close to completing the budget. The General Fund deficit is down to $250,000. Cost of living increases for non-union employees have been added. There will be no increase next year for health insurance. We are in the process of replacing all of the LEDs, so we will be receiving the grant money. Two police department employees have turned in retirement notices. The employees are entitled to a payout of 75% of their sick time. This amounts to $132,000 and has been included in the budget. We put in $60,000 in capital improvement for the phone system. We found out there was a special promotion through March; saving $6,200. So we thought it would be wise to purchase the phones under this fiscal year and put the installation and the wiring under the next fiscal year. Other funds-Pearlshire Holiday Inn requested an incentive which is included in Hotel Motel fund, but has not been finalized. It will be revisited at a future EDC meeting. Flagg Creek Advisory Committee approved an increase in greens fees, contracting with Ken Melnar the Golf Pro, and outsourcing food services to Tommy R’s. All of these items will be included in the Flagg Creek budget. Ald. Von Drasek requested adding $5,000 to the Hotel/Motel fund budget for Route 66 benches along Joliet Road. The Committee suggested finding sponsors. The Mayor will sponsor one bench.

5. OTHER BUSINESS

None.

6. RECESS TO EXECUTIVE SESSION

There being no further business to discuss, Ald. Musillami moved to recess to Executive Session to discuss personnel, seconded by Ald. Michalczyk.

7. RETURN TO REGULAR SESSION/APPROVE MINUTES

The Committee reconvened to regular session at 6:53 p.m. All the same members were present. Ald. Michalczyk motioned to approve the Executive Session minutes of February 23, 2015, seconded by Ald. Musillami and carried unanimously.

8. ADJOURN

There being no further business to discuss, Ald. Musillami motioned to adjourn, seconded by Ald. Michalczyk and carried unanimously.

The regular meeting was adjourned at 6:54 p.m.

__________________________

Gail Paul, Interim Treasurer/Chairman

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Finance minutes 3.23.15