Finance Committee and InsuranceMarch 25, 2013 Print

AGENDA

FINANCE COMMITTEE MEETING

Monday, March 25, 2013 – 6:00 p.m.

Council Chamber Room

1. Call to Order & Roll Call.

Committee Members: Chairman Steve Jasinski, Ald. Karen Michalczyk, Sean McDermott, Scott Musillami; Finance Director Steve Drazner

2. Approval of Minutes: February 25, 2013.

3. Presentation of monthly Treasurer’s Report for period ended 2-28-13.

4. Authorize staff to draft a RFP for printing services.

5. Informational item regarding video gaming tax.

6. Informational item regarding city sales tax.

7. Discussion of Proposed FY14 Budget for all Funds.

8. Other Business

9. Adjourn

MINUTES OF THE FINANCE COMMITTEE MEETING
CITY OF COUNTRYSIDE – CITY HALL
MARCH 25, 2013 – 6:00 P.M. COUNCIL CHAMBER ROOM
1. The meeting was called to order at 6:00 P.M. Present: Chairman Steve Jasinski; Aldermen Karen Michalczyk, Musillami, Finance Director Steve Drazner. Also present: Mayor Krzeminski, arrived @ 6:10 pm; Aldermen Jasinski; Pondelicek, Von Drasek; Assistant Administrator Peterson, City Administrator Paul; Interim Chief Novak, Deputy Clerk Bartelt, ESDA Director Norman; DPW Superintendent Essig. Absent: Ald. McDermott. Clerk Sweeney.
APPROVAL OF MINUTES
2. The minutes of February 25, 2013 were approved as submitted.
PRESENTATION OF MONTHLY TREASURER’S REPORT
3. Finance Director Drazner presented the Treasurer’s Report for the period ended
February 28, 2013. He informed the Committee that a supplemental appropriation will need to be adopted in FY13 for the General and Commercial TIF Funds.. The supplemental appropriation ordinance will be included in the April 22nd Finance meeting packet for review and adopted by council on April 24th.
CONSIDERATION FOR A RFP FOR PRINTING SERVICES
4. . The agenda item to authorize an RFP for printing services was tabled/deferred to the April Finance Committee meeting.
REPORT ON VIDEO GAMING TAX
5. Finance Director Drazner referred to the memo detailing the revenue received since gaming became operational in November, 2012. He estimated that the machines will bring in approximately $6K to $7K per month and should meet or exceed the video tax revenue budgeted for FY14
REPORT ON CITY SALES TAX
6. Fin. Dir. Drazner prepared and reviewed a schedule showing how Countryside compared to twenty-five other communities in the Chicago area in regard to the 1% municipal sales tax revenue on a per capita basis. . Of the sample, Countryside ranked number 3 of 25 in per capita sales tax revenue which confirms the strong economic base of the City.
DISCUSSION OF PROPOSED FY14 BUDGET FOR ALL FUNDS
7 Fin. Dir. Drazner directed attention to the memo regarding the proposed budget. He stated that minor changes had been made since the February workshop. For all Funds combined, total budgeted expenses exceed revenues by approximately $1.9 million but the majority of this deficit is related to continued work in the Commercial TIF The General Fund currently has a budgeted surplus for next year of approximately $37K.
Mr. Drazner stated that 20K will need to be added to budget to comply with a mandate relating to IT services. Adm. Paul said that other adjustments may have to be made for salary increases for exempt employees.
The Mayor asked if the State was contacted regarding making Countryside Park skateboard area a BMX park.. Asst. Adm. Peterson stated that the City would be able to get an exemption for making changes to the park and she would be contacting the State after the budget was adopted.
Discussion ensued concerning the delay of executing agreements. The City has not received 65K from the SWCD for 2013. The Mayor wanted to allow the new Police Chief to review before signing agreements. The Council has confidence in the Administrator to review the agreements and feels this delay is unnecessary.
A public hearing has been tentatively scheduled for April 24 at 6:45 pm prior to council meeting. Notices will be disseminated once a firm date is in place.
ADJOURNMENT
14. With no further discussion, a motion was made and seconded to adjourn at 6:45 p.m.
Dated: ______________________ __________________________
Steven Jasinski, Chair