MINUTES OF A REGULAR MEETING

CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS

HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, MARCH 25, 2015

CALL TO ORDER – Pledge of Allegiance

Mayor Krzeminski called the meeting to order at 7:30 p.m. Acting City Clerk Carey called the Roll of those physically present as follows:

ROLL CALL

Present: Mayor Krzeminski

Alderman Pondelicek Alderman Jasinski

Alderman Michalczyk Alderman Von Drasek

Alderman McDermott Alderman Musillami

Acting Clerk Carey

Acting Treasurer Paul

Also Present: City Admin. Paul, Police Chief Ford, City Attorney Stein, Asst. Admin. Peterson, City Eng. Fitzgerald, ESDA Coord. Norman, Police Bd. Chrm. Welsh, Memb. Burdett, Pisoni, PC/ZBA Memb. Benson.

OMNIBUS AGENDA

1. Approval of City Council Meeting minutes of March 11, 2015.

2. Statement of Bills submitted for payment through March 25, 2015: $325,148.18.

3. Ald. Musillami moved to approve the Omnibus Agenda, seconded by Ald. Pondelicek. Ald. Von Drasek corrected the minutes of March 11, 2015 – Item #10, page 3, clarification – third line from bottom – Mayor’s statement re: . . . TIF initiated after buildings were razed; property was vacant. Had the TIF been initiated before the buildings were razed, improvements would have been paid off – that statement is false. The Countryside Commercial TIF was designated on 12-8-2010. The bid for demolition of the Toyota-Ethan Allan-Dodge City was approved by City Council on 7-27-2011. Mayor Krzeminski corrected page 2, 4^th line – change The Mayor was totally against IT – to against the purchase. Motion with corrections carried by Roll Call vote – 6/0/0.

COMMUNICATIONS FROM THE PUBLIC

4. Anthony Przeklasa, Ph.D., visiting from Indian Head Park, stated he has lived in the area for 24 years. He is a former School Superintendent; for the past ten years he has been a Professor of Education and Administration at Concordia University in River Forest. He introduced himself to the Countryside City Council as a candidate for the Lyons Township School Board of Education and seeks their support. Thank you for the time.

MAYOR’S REPORT – no report.

CITY CLERK’S REPORT – no report.

TREASURER’S REPORT -no report.

COMMITTEE AND COMMISSION REPORTS FOR DISCUSSION,

CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

Economic Development Committee – Alderman McDermott – no report.

5. Finance Committee – Acting Treasurer Paul – sought consideration of a request to purchase new phone equipment from TIG for $11,589.40. This was discussed at the Finance Committee Meeting and $60,000 was budgeted for next year, however, a promotional discount is offered which is only available through March 31; the Committee seeks approval to move forward during this fiscal year. Ald. Von Drasek moved to approve, seconded by Ald. Musillami and carried by Roll Call vote – 6/0/0.

6. City Admin. Ms. Paul sought consideration to waive the formal bid process and award a contract to the lowest proposal – Heritage Technology Solutions for $21,742 for the Installation of Cat 6 Cables throughout City Hall and Police Department for the new Telephone System Network. Ald. Michalczyk moved to approve, seconded by Ald. Pondelicek and carried by Roll Call vote – 6/0/0.

7. Human Resources Committee – Alderman Pondelicek – FYI – the committee will be interviewing candidates for Finance Director on April 2 – four interviews are scheduled .

License Committee – Alderman Musillami – no report.

8. Plan Commission/Zoning Board of Appeals – City Attorney Stein sought consideration of an ordinance to grant a variance at 5315 Dansher Road (Sokol and Co.) to reduce the rear yard setback to construct an accessory structure in the M-1 Zoning District. A public hearing was held on March 3, 2015 on the above application at which time a positive recommendation was made by the PC/ZBA to permit a rear yard setback of 13.5 instead of the required 21′ in order to install a chiller, 19.6′ long by 7.4′ wide by 7.5′ high, with the following conditions: 1) that all construction is in substantial conformity with Petitioner’s Exhibit A as presented; 2) that the chiller will be screened on all four sides; 3) that the Fire District review the proposed plan to ensure there is no issue of ingress/egress for emergency vehicles; 4); and that bollards be placed around the enclosure for safety purposes. Ald. Jasinski moved to concur with the recommendation, seconded by Ald. Von Drasek and carried by Roll Call vote – 6/0/0.

Acting Clerk Carey declared that this will be known as ORDINANCE 15-16-O.

9. Atty. Stein sought consideration of an ordinance to grant a special use variation at 5859 S. LaGrange Road (Jack Phelan Chrysler/Dodge) for an expansion. A public hearing was held on March 3, 2015 on the above application at which time a positive recommendation was made by the PC/ZBA. Ald. McDermott moved to concur with the recommendation, seconded by Ald. Musillami and carried by Roll Call vote – 6/0/0.

Acting Clerk Carey declared that this will be known as ORDINANCE 15-17-O.

10. Atty. Stein sought consideration of an ordinance to grant a variance at 5859 S. LaGrange Road (Jack Phelan Chrysler/Dodge) to reduce the perimeter landscaping of a nonresidential property adjacent to a residential property in the B-3 Zoning District. A public hearing was held on March 3, 2015 on the above application seeking three separate variances – to permit the exclusion of curbed landscaped islands every 15 parking stalls in a row for the rear customer parking on the eastern perimeter of the property; a variance to permit the exclusion of landscaping across 50% of the parking lot abutting property zoned nonresidential; and a variance to reduce the required side yard from 13 feet to 10 feet, subject to the following conditions: 1) that all construction is in substantial conformity with Petitioner’s Exhibit A; 2) to install a curbed island with landscaping at the NW corner of the building where customer parking begins; 3) that the Petitioner does not employ the use of an outside speaker system; and 4) to install five bike racks on the subject property in a location agreeable to the Building Department. Ald. Michalczyk moved to concur with the recommendation, seconded by Ald. Jasinski and carried by Roll Call vote – 6/0/0. Ald. Von Drasek thanked Phelan Dodge for seeing fit to reinvest in the City of Countryside.

Acting Clerk Carey declared that this will be known as ORDINANCE 15-18-O.

11. Atty. Stein sought consideration of an ordinance to grant a variance at 6101 S. LaGrange Road (Shell Gas Station) to reduce the perimeter landscaping in the B-2 Zoning District. A public hearing was held on March 3, 2015 on the above application seeking zoning and sign variances – to reduce the perimeter landscape requirements; a variance to reduce the building set back requirement for an accessory structure from 25′ to 7’4. Three sign variances are sought – to permit an additional freestanding sign on the subject property; to permit the height of a ground sign from 6′ to 7’10; and to reduce the setback requirement for the monument sign from 5′ to 8, subject to the following conditions: 1) that all construction will be in substantial conformity with Petitioner’s Exhibit A – Site Plan; 2) Petitioner will place City of Countryside wording and emblem on the Joliet Road and LaGrange Road signs; 3) Petitioner will install two bike racks on the subject property.

Ald. Pondelicek moved to concur with the recommendation, seconded by Ald. Jasinski and carried by Roll Call vote – 6/0/0.

Acting Clerk Carey declared that this will be known as ORDINANCE 15-19-O.

Police Committee – Alderman Pondelicek -no report.

12. Recreation Committee – Alderman Jasinski reminded residents that the Annual Easter Egg Hunt will take place on Saturday, April 4 at 10 a.m. in Countryside Park; Children aged to 11 are invited to have their photos taken and have a great time.

Water Committee – Alderman Von Drasek – no report.

13. Flagg Creek Advisory Board- Alderman Von Drasek sought consideration for authorization to bid on a Terrain Cut and Surrounds Mower to replace the old one. Ald. Musillami moved to approve, seconded by Ald. Jasinski and carried by Roll Call vote – 6/0/0.

14. Ald. Von Drasek stated that work began to place new LED lights throughout the City; while driving through the neighborhood check it out. It is quite a cost savings to the City and will pay for itself; many thanks to the City Staff involved. Happy Easter to all!

CITY ATTORNEY’S REPORT- no report.

CITY ADMINISTRATOR’S REPORT

15. City Admin. Ms. Paul sought consideration of a Resolution to update authorized signers on the MB Financial Bank accounts. With no Finance Director or Treasurer at thistime, it would be prudent to add Assistant City Admin. Ms. Sharon Peterson to the list of signatories in case the Mayor or the City Administrator are not available. Ald. Michalczyk moved to approve, seconded by Ald. Musillami and carried by Roll Call vote – 6/0/0.

Acting Clerk Carey declared that this will be known as RESOLUTION 15-06-R.

16. City Admin. Ms. Paul reported on historical cash and investment balances discussed at the last meeting. She gathered a history of the cash and investment balances by fund from the year 2000 to present. She is not sure where the $18M figure previously mentioned came from. In the corporate fund the balance from 2003 was the highest – $13.8M; at the end of the last fiscal year the balance was $8.4M. Ald. McDermott thanked Ms. Paul for her efforts in procuring these numbers.

STAFF REPORTS

17. Police Chief Ford stated that Officer Kelly Kalker appeared at the last meeting after returning from her deployment. She presented this flag, which hung over Guantanamo Bay during Operation Freedom, to the Police Department. Chief Ford thanked Ald. Musillami and House of Color for preserving the flag in a suitable frame; it will be honorably displayed on a wall in the Police Department.

18. City Engineer Fitzgerald sought consideration of a recommendation to award a contract for the Park Playground Surface Improvements to the low bidder, Elanar Construction in the amount of $147,740 (corrected balance). Ald. Michalczyk moved to approve, seconded by Ald. Musillami and carried by Roll Call vote – 6/0/0.

19. Mr. Fitzgerald sought consideration of engineer’s pay estimate #1 and final to Crescent Electric Supply Co. in the amount of $81,200 for materials purchased for the LED Luminaire Replacement Project. Ald. McDermott moved to approve, seconded by Ald. Pondelicek and carried by Roll Call vote – 6/0/0.

20. Mr. Fitzgerald sought consideration of engineer’s pay estimate #1 and final to Lyons Electric Co. in the amount of $52,000 for installation of luminaires for LED Luminaire Replacement Project. Ald. McDermott moved to approve, seconded by Ald. Von Drasek and carried by Roll Call vote – 6/0/0.

EXECUTIVE SESSION

21. Mayor Krzeminski sought a motion to recess to Executive Session under Section 2 (c)(21) of the Open Meetings Act for the purpose of reviewing executive session minutes of 3-11-15, and to discuss Real Estate under Section 2(c)(5) and 2(c)(6). Ald. Von Drasek moved to recess to Executive Session, seconded by Ald. Pondelicek and carried by Roll Call vote – 6/0/0.

Mayor Krzeminski declared the meeting recessed at 7:53 p.m.

* * *

22. The Regular City Council meeting returned to Open Sessionwith the same members present at 8:42 p.m.

23. Ald. Von Drasek moved to approve the Executive Session minutes of 3-11-15 as presented, seconded by Ald. Pondelicek and carried by Roll Call vote -6/0/0.

ADJOURNMENT

24. There being no further business to discuss, Ald. Von Drasek moved to adjourn the meeting, seconded by Ald. Jasinski and carried by Roll Call vote -6/0/0.

Mayor Krzeminski declared the meeting adjourned at 8:43 p.m.

SHARON SWEENEY, CITY CLERK

fp By: Margaret Carey, Acting City Clerk