AGENDA
CITY OF COUNTRYSIDE
REGULAR CITY COUNCIL MEETING
WEDNESDAY, MARCH 9, 2005 – 7:30 P.M.

I. MEETING CALL TO ORDER – PLEDGE OF ALLEGIANCE

II. ROLL CALL – CITY CLERK

III. OMNIBUS AGENDA:

All items on the Omnibus Agenda are considered to be routine in nature by the City Council and will be enacted in one motion. There will not be separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Omnibus Agenda and considered separately.

A. APPROVAL OF MINUTES: – February 23, 2005.

B. STATEMENT OF BILLS – period ending March 9, 2005.

C. MEMBERSHIP – Administration – $50.

D. From The Family Outreach Program requesting permission to solicit at one intersection on March 25-26, 2005 for the Spring Charity Program fundraiser.

E. Application for a general business license from Barone’s Restaurant, 6555 Willow Springs Road. Type: Restaurant. Applicant: Teresa Barone.

F. SUBSCRIPTION: HOPE HEALTH NEWSLETTER – all departments – $603.24.
IV. ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

V. QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

VI. MAYOR’S REPORT

A. Application for a Class AA Liquor License for Barone’s Restaurant. This is in conjunction with a request for a business license listed under omnibus agenda.

B. Application for a Class D Liquor License for Vegi & Company dba White Hen Pantry, 19 W. Plainfield Road. Business license previously approved 2-23-05.

C. Request to approve entertainment for the 2005 Children’s Christmas Party, December 3, 2005.
VII. CITY CLERK’S REPORT

VIII. TREASURER’S REPORT

FINANCE COMMITTEE – TREASURER STOFFELS, CHAIRMAN

A. Recommendations from the Finance Committee meeting of 3-9-05:

1. Lyons Township Little League – Batting Cage at City Park.

2. Gurrie PTO Spring Fundraiser March 18, 2005.

3. Community Nurse Health Assn. fundraiser Sept. 10, 2005. (Formerly Lobster Bake).

IX. COMMITTEE REPORTS:

LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN

B. Application for a special use from Jewel/Osco to erect a temporary greenhouse in parking lot from March 21 to July 15, 2005.

C. Application for a special use from Home Depot Countryside to erect a temporary green house in the parking lot from April 15 to July 4, 2005.

D. Application from Knight Productions, Rick Cavaliere, for a business license to hold a teen dance on March 18, 2005 at Park Place, 6240 Joliet Road.

E. Application from Clear Ridge Baseball for a charitable games license to hold a raffle in conjunction with their fundraiser on April 2, 2005 at Local #150, 6200 Joliet Road.

F. Applications for a special use request to conduct 2 Educational Classes in Hair Design on March 13, and July 17, 2005 at Park Place, 6240 Joliet Road.

STREETS & ALLEYS COMMITTEE – ALDERMAN SMETANA, CHAIRMAN

G. Consideration of erecting No Parking Here to Corner on the northeast and northwest side of 57th Street at Madison Avenue.

X. CITY ATTORNEY/LEGAL REPORT
XI. ADMINISTRATOR’S REPORT
A. Recommendation to approve a $319,302 contribution to the Police Pension fund as requested.
B. Engineer’s pay estimate #8 – 2004 Water Main Replacement – to Cerniglia Company, for $113,211.16.
C. Proposal from Crowe Chizek for annual Audit Services.
XII. STAFF REPORTS
A. Police Chief
B. City Engineer: 2005 Street Rehabilitation Project – $294,946.25 to Bros. Asphalt Paving.
XIII. OLD & NEW BUSINESS

XIV. ADJOURNMENT

Your Honor, I move that we convene into closed session under Sections 2Ac and 2B9 of the Open Meetings Act for the purpose of discussing litigation and real estate.

XV. RECONVENE TO REGULAR SESSION

A. Sales Tax Revenue Sharing Agreement with Simon Property Group.

MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY MARCH 9, 2005

1. After the Pledge of Allegiance to the Flag, Mayor LeGant called the meeting to order at 7:30 p.m. City Clerk Herberts called the roll which was as follows:

PRESENT: Mayor Carl LeGant, Aldermen Robert Conrad, Wayne Straza, Karen Michalczyk, Edward Krzeminski, Michael Smetana

ABSENT: Ald. Joseph Fajdich

ALSO PRESENT: City Clerk Herberts, City Treasurer Stoffels, City Attorney Erik Peck, Police Chief Swanson, City Administrator Bailey, City Engineer Fitzgerald, CDO Muenzer, Deputy Treasurer Wenzel, Deputy Clerk Bartelt, Police/Fire Bd. Members Pondelicek, Welch

OMNIBUS AGENDA

2. Approval of Minutes of February 23, 2005.

3. Statement of Bills for period ending March 9, 2005.

4. Membership – Administration – $50.

5. From the Family Outreach Program requesting permission to solicit at one intersection on March 25-26, 2005 for the Spring Charity Program fundraiser.

6. Application for a general business license from Barone’s Restaurant, 6555 Willow Springs Road. Type: Restaurant. Applicant: Teresa Barone.

7. Subscription: Hope Health Newsletter – all departments – $603.24.

8. Ald. Smetana moved to approve the Omnibus Agenda as presented, seconded by Ald. Conrad and carried unanimously.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

9. Additions to the agenda were noted by Ald. Conrad, Michalczyk and Mayor LeGant.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

10. Resident Ed Pilarski opposes the Timber Trails development and objects to spending Lyons Township dollars for the open space / park district development in Western Springs. Ald. Krzeminski moved to authorize Attorney Peck to create a Resolution opposing Save the Timber project effective 3-23-05, seconded by Ald. Straza and carried by Roll Call vote. 4/1/1 – Ald. Michalczyk opposed.

MAYOR’S REPORT

11. Mayor LeGant presented the application for a Class AA Liquor License for Barone’s Restaurant, in conjunction with a request for business license listed under the Omnibus Agenda. Ald. Krzeminski moved to create a Class AA Liquor License for Barone’s Restaurant, seconded by Ald. Smetana and carried unanimously.

Clerk Herberts declared that this will be known as ORDINANCE 05-08-O.

12. Attorney Peck stated that after discussing the matter with the Clerk’s Office and Police Chief; they agreed on a $100 fee per person/applicant for background checks including fingerprinting and all paperwork necessary for preparing the licenses. Liquor Licenses will be approved contingent upon the background check.

13. Mayor LeGant presented the application for a Class D Liquor License for Vegi & Co. dba White Hen Pantry, 19 W. Plainfield Road. Business license previously approved 2-23-05. Ald. Conrad moved to create a Class D Liquor License for Vegi & Co., seconded by Ald. Straza and carried unanimously.

14. Mayor LeGant requested approval of entertainment for the 2005 Children’s Christmas Party on Saturday, December 3, 2005. Written agreement has not been received; this matter will be continued to the next meeting.

15. Regarding the former Bokos property, Mayor LeGant discussed the matter with Eng. Fitzgerald; after discussion with the developer, Snyder & Skrine, regarding backfill issue and the 8 water main through 9th Avenue.

COMMITTEE REPORTS

FINANCE COMMITTEE – TREASURER STOFFELS, CHAIRMAN, presented recommendations from the meeting held earlier this evening:

16. Lyons Township Little League Batting Cage at City Park – the recommendation is to sponsor a Bronze Award in the amount of $500. Ald. Krzeminski moved to approve, seconded by Ald. Michalczyk and carried unanimously.

17. Community Nurse Health Assn. Fundraiser on September 10, 2005 (formerly Lobster Bake), recommendation for a å_ page $60 ad in their program book. Ald. Michalczyk moved to approve, seconded by Ald. Smetana and carried unanimously.

LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN, presented recommendations from the meeting.

18. Ald. Michalczyk moved to approve the application for special use from Jewel/Osco to erect a temporary greenhouse in their parking lot from March 21 to July 15, 2005, seconded by Ald. Straza and carried unanimously.

19. Ald. Michalczyk moved to approve the application for special use from Home Depot to erect a temporary greenhouse in their parking lot from April 15 to July 4, 2005, seconded by Ald. Straza and carried unanimously.

20. Ald. Michalczyk moved to approve the application of Knight productions, Rick Cavaliere, for a business license to hold a teen dance on March 18, 2005 at Park Place, 6240 Joliet Road, seconded by Ald. Krzeminski and carried unanimously. There will be one security person per 100 participants. Mayor LeGant suggested policing the parking area as well as monitoring traffic.

21. Ald. Michalczyk moved to approve the application from Clear Ridge Baseball for a charitable games license to hold a raffle in conjunction with their fundraiser on April 2, 2005 at Local #150, 6200 Joliet Road, seconded by Ald. Straza and carried unanimously.

22. Ald. Michalczyk moved to approve the application for special use to conduct two Education in Hair continuing education classes for cosmetologists on March 13 and July 17, 2005, at Park Place, seconded by Ald. Straza and carried unanimously.

23. POLICE COMMITTEE – ALDERMAN CONRAD, CHAIRMAN, stated that renovation of Police Department offices requires floor replacement for the Dispatch Center in the amount of $3,987. The lowest bid for rubberized flooring was from Carpet Max of Countryside. Ald. Conrad moved to approve the expenditure of $3,987 to Carpet Max Flooring in Countryside, seconded by Ald. Krzeminski and carried unanimously.

24. Ald. Conrad asked for Council support of House Bill 0212 which allows Police Chiefs and Deputy Chiefs to continue their professional education in the State of Illinois.

25. STREETS & ALLEYS COMMITTEE – ALDERMAN SMETANA, CHAIRMAN, noted complaints about vehicles parked along 57th St. at Madison Avenue. They recommend installing No Parking here to Corner signs at the northeast and northwest side of 57th St. at Madison. Mayor LeGant stated the signs would go back about 25 feet from the corner. Ald. Smetana moved to install the signs as noted above, seconded by Ald. Conrad and carried unanimously.

Clerk Herberts declared that this will be known as ORDINANCE 05-09-O.

ADMINISTRATOR’S REPORT

26. City Administrator Bailey presented the recommendation of Jim Prosser and Ken Stanish of Ehlers & Associates regarding the tax sharing revenue plan for SPG Property Group (Countryside Plaza). The Ehlers Report states that a net sales tax gain of $1 million to the City is possible. In addition there would be added sales tax generated from associated businesses in the area. The normal rate of return for commercial investment is 10-12%; Simon’s proposal would return 7 1/2% even with City participation. This project would address the longstanding ingress/egress issue. Page 3 of the Ehlers report recommends appropriate terms and conditions that should be included in a sales tax agreement. Mr. Bailey supports Ehlers’ recommendations and findings, notably the 34% and 66% tax sharing. Extensive negotiations with SPG have greatly reduced Simon’s original request; the new terms and conditions list is much more in the City’s interest and shows more balance for both entities. Mayor LeGant emphasized that this agreement does not include Home Depot, Burlington Coat Factory, J.C. Georges, Burger King or Panda Express. The original Simon request has been modified by Ehlers to exclude those businesses from consideration. Ald. Conrad moved to approve the terms and conditions provided by Ehlers on page 3, seconded by Ald. Krzeminski and carried by unanimous voice vote. Mr. Bailey thanked the gentlemen involved in the project with special acknowledgment to Mark Muenzer for his effort in this regard.

27. Mr. Bailey presented his recommendation to approve payment of $319,302 contribution to the Police Pension Fund for FY 2003/2004 per written request. Ald. Conrad moved to approve the contribution, seconded by Ald. Michalczyk and carried unanimously.

28. Mr. Bailey presented engineer’s pay estimate #8 for the 2004 Water Main Replacement to Cerniglia Co. in the amount of $113,211.16. Mr. Fitzgerald noted that $20,000 worth of restoration will be completed in Spring. Council members are concerned that adequate monies are retained to cover damages incurred. After discussion, Ald. Krzeminski moved to approve payment, seconded by Ald. Straza and carried unanimously.

29. Mr. Bailey presented the proposal from Crowe Chizek for annual Audit Services. The document covers three separate fiscal year audits: 2005 for $21,400; 2006 for $22,300; and 2007 for $23,200. They will present an engagement letter for each year. Ald. Krzeminski moved to approve payment of a fee not to exceed the above amounts, seconded by Ald. Conrad and carried unanimously.

30. Mr. Bailey thanked Mark Muenzer for the hard work he has done on the Newsletter; he is doing a great job and the City appreciates his efforts. Ald. Krzeminski added his kudos and thanked Mark for all his work done on the Website; he has been receiving very favorable comments from residents.

STAFF REPORTS

31. Police Chief Swanson stated that the paperwork regarding electronic fingerprinting has been completed and filed. He will keep Council apprised.

32. City Engineer Fitzgerald presented his recommendation to award the contract for the 2005 Street Rehabilitation project to Brothers Asphalt Paving, Inc. in the amount of $294,946.25. Ald. Smetana moved to approve the recommendation, seconded by Ald. Conrad and carried by unanimous voice vote.

33. Mayor LeGant reminded the audience that a pre-construction meeting will be held at City Hall on Friday at 2:00 p.m. with the water main contractor. He would like to begin March 21 on 7th and 8th Avenues. Mr. Bailey has drafted a letter for residents to advise them that their neighborhoods will be affected by infrastructure projects this year.

ADJOURNMENT

34. There being no further business to discuss, Ald. Smetana moved to convene into closed session under Sections 2Ac and 2B9 of the Open Meetings Act for the purpose of discussing litigation and real estate, seconded by Ald. Conrad and carried by unanimous Roll Call vote.

Mayor LeGant declared the meeting adjourned at 8:45 p.m.

SHIRLEY C. HERBERTS, CLERK