Minutes of the

FLAGG CREEK GOLF COURSE ADMINISTRATIVE MEETING

May 15, 2013 at 7:00 p.m.

City of Countryside

5550 S. East Avenue, Countryside, Il. 60527

1. Call to Order: Board President Mark Radulski called the meeting to order at 7:05 p.m.

2. Roll Call: In Attendance were President Mark Radulski and Board members: Wade Brewer,

John Von Drasek, Tom Michalczyk, and David Klapperich. Also in attendance were: Golf Course employees: Billy Rosinia and Doug Davis.

3. Additions/Corrections to the Agenda: Nothing Heard

4. Open Forum: During Open Forum there were no public comments.

5. Board Member Comments: Nothing Heard.

6. Consent Agenda – Items A & B.

MOTION

Mr. Brewer made a motion to accept the Consent Agenda Items A & B. Seconded by Mr. Michalczyk. Motion passed unanimously by voice vote.

7. Old Business:

President Radulski mentioned they will cover the Preliminary Revenue and Rounds Report, the Profit and Loss Statement, and under Other, an item was left open with regards to the revised budget to go through and approve the budget.

Mr. Radulski brought an item up for discussion, capital reserve for maintenance equipment. A budget submitted to the park district meeting was reviewed, and it was noted that it was actually in the red. The last budget did not include the capital expenditure for equipment.

Mr. Davis indicated there is a line-item included which had a dollar amount of between $64,000 and $68,000.

There was discussion regarding Nicor and meters and where it would come from. According to the plat of survey, it would probably run alongside the Church or East side of the cemetery.

Mr. Rosinia indicated that there probably would be charges to bring in the gas, there would be bills from Com Ed, there may be some repairs to the roof, and netting for the driving range with a need to put up a four-foot fence.

The priority would be to put the gas heat in, the netting on the driving range, and the third priority would be the roof, which we may be able to wait on.

Mr. Radulski mentioned two concerns, the budget which is projected to be at a loss. But the other immediate issue is the cash which is low. The cash can be allocated to where it would be most needed.

Mr. Davis indicated where the monies are needed most. We are in dire need of 3 walking greens mowers at a total of $19,320. A definite need is also an electric greens mower at a total of $15,423.

The GK4 approach mower is probably the one that Mr. Davis and his mechanic have talked about that could be cut.

Mr. Radulski indicated that it may only need to be cut temporarily.

Mr. Davis also indicated that in the proposed budget there was a utility vehicle that was cut out. Instead of replacing it, a fair dollar amount was put into it to make it a running service vehicle.

Mr. Radulski mentioned there will be a low cash flow for the year until the Golf Course recovers the monies that Countryside took from them.

Mr. VonDrasek indicated that he had not gotten an update on that information.

Mr. Radulski noted that these things need to be approached as if the monies are gone until it’s recouped. He also noted that he is willing to vote on the 3 mowers and the electric greens mower. The total cost is approximately $35,000. The other item will be put on hold and readdressed next season. There is a need to be conservative, because they are not in a strong cash position presently.

Mr. Davis noted if this Board would agree to approve the 3 mowers and 1 greens mower and omit the third mower, under the circumstances, he will be satisfied. He has gotten quotes and will be using Toro items because of other components and because parts may be interchangeable.

There was discussion regarding the monies owed by Countryside, and the fact that negotiations are still continuing between the Park District and the City of Countryside. The City wants a signed agreement.

Mr. VonDrasek noted that there’s another agreement being drafted.

MOTION

Mr. Brewer made a motion to approve $35,000 to be used to purchase the items previously mentioned, 3 walking mowers, and 1 greens mower, in the amount of $34,743. Seconded by

Mr. Michalczyk. Motion passed unanimously by voice vote.

8. New Business:

Mr. Rosinia mentioned the netting and the lighting on the driving range. There was a brief discussion regarding the lighting issues. There is a large electrical bill because of the electric heat in the winter in Mr. Davis’s maintenance area. The lights run approximately 3 hours per night. There are only a few lights which need to be replaced or repaired.

There was a brief discussion regarding the previous flooding issue which has since been resolved.

9. Staff Reports: Nothing heard.

10. Additional Items: Nothing heard.

11. Adjournment – Mr. Brewer moved to adjourn. Seconded by Mr. Michalczyk. The meeting adjourned at approximately 8:00 p.m.

Reported by Carmella Traverso