AGENDA
CITY OF COUNTRYSIDE
REGULAR CITY COUNCIL MEETING
WEDNESDAY MAY 25, 2005 – 7:30 P.M.

I. MEETING CALL TO ORDER – PLEDGE OF ALLEGIANCE

II. ROLL CALL – CITY CLERK

III. OMNIBUS AGENDA:

All items on the Omnibus Agenda are considered to be routine in nature by the City Council and will be enacted in one motion. There will not be separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Omnibus Agenda and considered separately.

A. APPROVAL OF MINUTES: May 11, 2005.

B. STATEMENT OF BILLS – period ending May 25, 2005.

C. Application for a general business application from ZIA PIZZERIA, 5501 Plainfield Road. Type: Carry out/delivery pizza. Applicant: Gary Glielmi. (re-named from Papa John’s).

D. Application for a general business application from MRK SALES INC., 6605 Stalford Road. Type: Home office. Applicant: Matthew Kopacz.

E. Application for a general business application from OFFICE DEPOT #2347, 1 Countryside Plaza. Type: retail sales. Applicant: Steve Odland.

F. Application for a general business license from CARPETLAND USA, 52 Countryside Plaza. Type: retail sales. Applicant: Jeff Sabbath.

G. From the Robert Coulter Post #1941 American Legion, requesting permission to solicit for Poppy Day on May 26-27, 2005 at various locations within the City.

IV. ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

V. QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

VI. MAYOR’S REPORT

A. From Waleed Ottmon of Countryside Citgo, 901 W. 55th St. requesting a Class T Liquor License, $600, limited to Beer and Wine sales, consumption off premises.

B. Confirmation of Appointment to the Police & Fire Board: Joseph Curtin Jr., 9708 W. 56th St.

C. FYI: Grand Opening of Office Depot, June 2, 2005 @ 2 pm in Countryside Plaza.

VII. CITY CLERK’S REPORT

VIII. TREASURER’S REPORT

IX. COMMITTEE REPORTS

LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN

A. From Flying High Gymnastics, 5422 Dansher Road requesting permission to hold a National Gymnastics Day raising funds for charity on August 6, 2006 from 9 am to 1 pm. All donations to go to charity. Request waiving all fees associated with event.

B. From the Illinois State Crime Commission, ISCC, requesting permission to hold a boxing night and raffle at Park Place, 6240 Joliet Road, on August 5, 2005. Request waiving all fees.

POLICE COMMITTEE – ALDERMAN CONRAD, CHAIRMAN

C. Recommendation to purchase two police vehicles from Westfield Ford, Countryside for $20,200 ea.

D. Recommendation to attend the CALEA conference for Police Chief, Deputy Chief and Administrative Asst in Boston, MA. $1,524 pp.

E. Recommendation to purchase 15 computer backup tapes – $2,381.50.

F. Recommendation to approve the City Emergency Operations Plan. Ordinance required.

X. CITY ATTORNEY/LEGAL REPORT

A. Plan/ZBA recommendation to erect a free standing sign on the Panda Express property, 185 Countryside Plaza.

B. Plan/ZBA recommendation for a sign variance at BP/Amoco, 5330 La Grange Road.

C. Plan/ZBA recommendation for a re-subdivision at 10221 and 10241 W. 5th Avenue Cutoff – Krause Construction.

D. Plan/ZBA recommendation variation to reduce the front yard setback of four corner lots as part of the Snyder-Skrine Subdivision, 9709 W. 56th St.

XI. ADMINISTRATOR’S REPORT

A. Recommendation to participate in the West Central Municipal Conference auction to include two surplus vehicles from City’s fleet. Draft ordinance included.

B. Recommendation to purchase a Case backhoe from the McCann Industries, Inc. for $47,544.

C. Authorize change order for contaminated soil disposal associated with water main replacement in alley west of 6th Avenue between Plainfield Road and Bobolink Drive.

D. Authorization to resurface alley west of 6th Avenue between Plainfield Road and Bobolink with concrete material in accordance with Council policy.

E. Request authorization to attend the Illinois City Management Assn. Summer conference June 15-17 in Galena, IL. Estimated cost: $616.

XII. STAFF REPORTS

A. Police Chief

B. City Engineer

XIII. OLD & NEW BUSINESS

XIV. ADJOURNMENT

Your Honor, I move that we convene into closed session under Sections 2B1 of the Open Meetings Act for the purpose of discussing personnel.

MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY MAY 25, 2005

1. After the Pledge of Allegiance to the Flag, Mayor LeGant called the meeting to order at 7:30 p.m. Acting Clerk Bartelt called the Roll which was as follows:

PRESENT: Mayor Carl LeGant, Aldermen Robert Conrad, Wayne Straza, John Von Drasek, Karen Michalczyk, Robert Pondelicek

ABSENT: Ald. Michael Smetana, City Clerk Herberts

ALSO PRESENT: City Treasurer Stoffels, City Attorneys Erik & Robert Peck, Police Chief Swanson, City Administrator Bailey,
City Engineer Fitzgerald, Deputy Treasurer Wenzel, Deputy Clerk Bartelt, ESDA Coordinator Norman, PC/ZBA Chairman Fullmer

OMNIBUS AGENDA

2. Approval of Minutes of May 11, 2005.

3. Statement of Bills for the period ending May 25, 2005.

4. Application for a general business license from ZIA Pizzeria, 5501 Plainfield Road. Type: Carry out/delivery pizza. Applicant: Gary Glielmi (renamed from Papa John’s).

5. Application for a general business license from MRK Sales, Inc., 6605 Stalford Road. Type: Home office. Applicant: Matthew Kopacz.

6. Application for a general business license from Office Depot #2347, 1 Country-side Plaza. Type: Retail sales. Applicant: Steve Odland.

7. Application for a general business license from Carpetland USA, 52 Countryside Plaza. Type: Retail sales. Applicant: Jeff Sabbath.

8. From the Robert Coulter Post #1941 American Legion, requesting permission to solicit for Poppy Day on May 26-27, 2005 at various location within the City.

9. Ald. Michalczyk moved to approve the Omnibus Agenda as presented, seconded by Ald. Conrad and carried by unanimous voice vote.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

10. Additions to the Agenda were noted by Mayor LeGant.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE = none

MAYOR’S REPORT

11. Mayor LeGant noted the request from Waleed Ottmon of Countryside Citgo, 901 W. 55th St., seeking a Class T Liquor License, $600, limited to beer and wine sales, consumption off premises. Ald. Straza moved to approve the request, seconded by Ald. Michalczyk. Ald. Von Drasek brought up the question of revocation or suspension of license if violations occur. Attorney Peck will draw up a memo to accompany the liquor license regarding problems that may arise and the penalty attached. The owner will be put on notice. Motion carried by Roll Call vote – 4/1/1. Ald. Conrad opposed.

12. Mayor LeGant presented the Confirmation of Appointment to the Police & Fire Board of Mr. Joseph Curtin Jr., 9708 W. 56th St. Ald. Straza moved to approve the appointment, seconded by Ald. Pondelicek and carried unanimously. Ald. Conrad voiced his disappointment that more residents did not become involved.

13. Mayor LeGant announced the Grand Opening of Office Depot on Thursday, June 2 at 2:00 p.m. in Countryside Plaza. This event will mark the company’s 1,000th Store in the U.S. Mayor LeGant encouraged city officials and residents to attend.

14. Mayor LeGant read the Memorial Day Schedule for the American Legion.

COMMITTEE REPORTS

15. FINANCE COMMITTEE – TREASURER RICHARD STOFFELS, CHAIRMAN sought authorization to purchase a $500 gift certificate from the new PetSmart for a no-kill shelter known as Pets In Need. Ald. Conrad moved to approve, seconded by Ald. Michalczyk and carried unanimously.

16. LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN, presented the request of Flying High Gymnastics, 5422 Dansher Road, for permission to hold a National Gymnastics Day raising funds for charity on August 6, 2005 from 9 a.m. to 1 p.m. All donations will go to charity; they request waiving all fees associated with this event. Ald. Michalczyk moved to approve the request, seconded by Ald. Straza and carried unanimously.

17. Ald. Michalczyk presented the request of the ISCC, Illinois State Crime Commission, for permission to hold a boxing night with no raffle at Park Place, 6240 Joliet Road, on August 5, 2005 and request waiving all fees. Ald. Michalczyk moved to approve the request, seconded by Ald. Conrad and carried unanimously.

POLICE COMMITTEE – ALDERMAN CONRAD, CHAIRMAN, presented the recommendation from the Police Department to purchase two vehicles from Westfield Ford, Countryside for $20,200 each. This was discussed and approved at a committee meeting. Ald. Conrad moved to approve, seconded by Ald. Von Drasek and carried unanimously.

19. Ald. Conrad presented the recommendation to attend the CALEA Conference for the Police Chief, Deputy Chief and Administrative Assistant in Boston, MA with the approximate cost of $1,524 per person. Ald. Conrad moved to approve, seconded by Ald. Straza and carried unanimously.

20. Ald. Conrad presented the recommendation to purchase 15 computer backup tapes at a cost of $2,381.50. Ald. Conrad moved to approve, seconded by Ald. Michalczyk and carried unanimously.

21. Ald. Conrad presented the recommendation to approve the City Emergency Operations Plan. Ald. Conrad moved to approve the Ordinance and waive the second reading, seconded by Ald. Straza and carried unanimously.

Acting Clerk Bartelt declared that this will be known as ORDINANCE 05-19-O.

ADMINISTRATOR’S REPORT

22. City Administrator Bailey presented a recommendation to authorize participation in the WCMC auction to include two surplus vehicles from the City’s fleet. A draft ordinance is included. Ald. Conrad moved to approve the Ordinance, seconded by Ald. Von Drasek and carried unanimously.

Acting Clerk Bartelt declared that this will be known as ORDINANCE 05-20-O.

23. Mr. Bailey presented a recommendation from DPW Superintendent to purchase a Case Backhoe from McCann Industries Inc., in the amount of $47,544. Ald. Conrad moved to approve, seconded by Ald. Pondelicek and carried unanimously.

24. Mr. Bailey presented the change order for contaminated soil disposal associated with water main replacement in the alley west of 6th Avenue between Plainfield Road and Bobolink Drive. The cost for this change order is $48,661.25. Ald. Straza moved to approve the expenditure, seconded by Ald. Conrad. Mayor LeGant asked for a refund upon return of the unused plastic pipe. Mr. Fitgerald will verify that matter. Motion carried by unanimous voice vote.

25. Mr. Bailey sought authorization to resurface the alley west of 6th Avenue between Plainfield and Bobolink with concrete material in accordance with City policy to pave alleys in commercial areas. The engineer’s estimate is $58,190. Ald. Michalczyk moved to approve the expenditure, seconded by Ald. Straza and carried unanimously.

26. Mr. Bailey sought Council authorization to attend the Illinois City Management Assn. Summer Conference June 15-17 in Galena, IL. Estimated cost is $616. Ald. Conrad moved to approve the expenditure, seconded by Ald. Straza and carried unanimously.

STAFF REPORTS

27. Police Chief Swanson presented Mayor LeGant and City Council members with a plaque from the Department of Defense honoring the City for its support of National Defense. This is the Employers Support Guard and Reserve plaque. The Mayor thanked Chief Swanson and noted that the plaque will be mounted in City Hall. The occasion was commemorated by photographs.

28. City Engineer Fitzgerald updated Council regarding the Noise Wall; it is almost completed and they are down to punch list items.

29. The 2005 water main, Phase 1, is complete; they are monitoring sod placement. The 2005 paving program is underway and progressing smoothly. Ald. Von Drasek called his attention to the area from Willow Springs Road to the guard rail; there is no landscaping at all in that area which is four sections of the noise wall and it looks pretty bad; there is standing water and debris that needs cleanup. Mr. Fitzgerald will investigate the area and report back to Council.

LEGAL REPORT

City Attorney Peck presented the recommendation from the Hearing of May 3, 2005 regarding the following four applications:

30. The application of Panda Express Restaurant to erect a free-standing sign at the property commonly known as 185 Countryside Plaza. This is an amendment to the PUD requiring a special use. The sign is 6×7 feet. The PC/ZBA recommended approval in substantial compliance with Petitioner’s Exhibit A. Ald. Conrad moved to concur with the recommendation, seconded by Ald. Von Drasek and carried unanimously.

Acting Clerk Bartelt declared that this will be known as ORDINANCE 05-21-O.

31. The application of Olympic Sign on behalf of BP Amoco seeks a sign variation to permit construction of a free-standing main identification sign within five feet of the public right of way. The petitioners have met the necessary standards; the PC/ZBA recommended approval of this request in substantial compliance with Petitioner’s Exhibit A. Ald. Conrad moved to concur with the recommendation, seconded by Ald. Straza and carried unanimously.

Acting Clerk Bartelt declared that this will be known as ORDINANCE 05-22-O.

32. The Application of Krause Construction for a re-subdivision at 10221 and 10241 W. 5th Avenue Cutoff, which would result in a variation for less than the minimum one-acre lot size requirement was denied by the PC/ZBA. There were several objections to the variation heard at the meeting. Ald. Conrad moved to concur with the PC/ZBA recommendation, seconded by Ald. Von Drasek and carried unanimously.

33. The application of Al Snyder and Jack Skrine seeks a zoning variation to permit a reduction from the front yard set back requirement of 30 feet to 15 feet on four corner lots. There were several objections noted at the hearing. The Finding of the PC/ZBA was to deny the variation. Ald. Conrad moved to concur with the recommendation, seconded by Ald. Michalczyk and carried unanimously.

ADJOURNMENT

34. There being no further business to discuss, Ald. Straza moved to convene into closed session under Section 2B1 of the Open Meetings Act for the purpose of discussing personnel, seconded by Ald. Conrad and carried by Roll Call vote.

Mayor LeGant declared the meeting adjourned at 8:05 p.m.

SHIRLEY C. HERBERTS, CITY CLERK

By: Gail Bartelt, Acting City Clerk