MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, NOVEMBER 10, 2004

1. After the Pledge of Allegiance to the Flag, Mayor LeGant called the meeting to order at 7:30 p.m. City Clerk Herberts called the roll, which was as follows:

PRESENT: Mayor Carl LeGant, Aldermen Robert Conrad, Wayne Straza, Michael Smetana, Joseph Fajdich, Karen Michalczyk, Edward Krzeminski

ALSO PRESENT: City Clerk Herberts, City Treasurer Stoffels, City Attorney Robert Peck, Deputy Police Chief Mallon, City Administrator Bailey, Deputy Treasurer Wenzel, City Engineer Fitzgerald, Police/Fire Bd. Meb. Pondelicek, CDO Muenzer

OMNIBUS AGENDA

2. Approval of Regular Meeting Minutes – October 27, 2004.

3. Statement of Bills for the period ending November 10, 2004.

4. Membership: Urban Land Institute – CDO Muenzer – $190.

5. Membership: International City/County Mgt. Assn. – Administrator – $724.08.

6. From the Robert Coulter Post #1941, American Legion, requesting permission to solicit on November 11 and 13, 2004 at various locations.

7. Application for a registration from Byron E. Van Dyke, CPA, 6555 Willow Springs road, #8. Type: Accounting Office. Applicant: Byron Van Dyke.

8. Membership: Illinois Fire & Police Commissioners’ Association – Police Commissioners – $375.

9. Application for a general business license from Fantastic Sam’s, 6558 Joliet Road. Type: Hair salon. Applicant: Mala Sinha (new owners).

10. Application for a general business license from Timberline Landscape, Inc., 10035 5th Avenue Cutoff. Type: Landscaping. Applicant: Martin Dwan.

11. Ald. Smetana moved to approve the Omnibus Agenda, seconded by Ald. Michalczyk with the following correction. Item #19 of the October 27, 2004 Minutes, the date should be corrected from November 5 at the Flame Restaurant, to November 13, which is this Saturday. Motion carried by voice vote.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

12. Additions to the Agenda were noted by Ald. Krzeminski and Ald. Fajdich.

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE – none

MAYOR’S REPORT

13. Mayor LeGant sought consideration for Council participation in the 2004 Holiday Luncheon by the West Suburban Chamber of Commerce on December 1, 2004 at the LaGrange Country Club; the cost is $35 per person. No action taken.

CITY CLERK’S REPORT

14. City Clerk Herberts presented the 2005 Calendar Schedule of Meetings. Ald. Krzeminski noted one correction to the Fire & Police Commission meeting of Tuesday, April 5, 2005, which is an election day; he suggested moving that meeting to April 12, 2005, same for PC/ZBA. Ald. Krzeminski moved to approve the Schedule as corrected, seconded by Ald. Straza and carried unanimously.

TREASURER’S REPORT

15. Treasurer Stoffels discussed approving a resolution increasing the Flagg Creek Golf Course contingency fund from $150,000 to $200,000. He has provided an explanatory memo to Council. Ald. Smetana moved to adopt the Resolution as presented, seconded by Ald. Straza and carried unanimously.

Clerk Herberts declared that this will be known as RESOLUTION 04-14-R.

16. Treasurer Stoffels stated that a $100,000 CD came due from Oak Brook Bank; that amount has been transferred into the Corporate Fund.

COMMITTEE REPORTS

17. WATER COMMITTEE – ALDERMAN STRAZA, CHAIRMAN, presented the committee’s recommendation to accept the proposal from F.W. Kline to install a set of sound-insulating acoustic steel doors between pump room No. 1 and the office area at a cost of $5,528.70. Ald. Smetana moved to approve the expenditure, seconded by Ald. Conrad and carried unanimously.

18. Ald. Straza discussed the purchase of new furniture for the Water Department Pump house office at a cost of $5,702. Ald. Smetana moved to authorize the purchase, seconded by Ald. Michalczyk and carried unanimously.

19. BUILDING COMMITTEE – ALDERMAN FAJDICH, CHAIRMAN, stated that 45 building permits were issued during the month of October; 12 free permits and 33 paid permits were issued totaling $63,378.17.

20. HOTEL/MOTEL COMMITTEE – ALDERMAN KRZEMINSKI, CHAIRMAN, called for a committee meeting this Monday, November 15, 2004 at 10 a.m.

LEGAL REPORT

21. City Attorney Robert Peck presented the recommendation from the PC/ZBA to adopt the Comprehensive Plan – Vision for 2024 for the City of Countryside, Illinois – developed by URS/TPAP. Ald. Conrad moved to approve adoption of the Comprehensive Plan, seconded by Ald. Krzeminski and carried unanimously. Ald. Straza acknowledged Messrs. Muenzer and Bailey for their hard work, extra time and effort involved in this project. Ald. Conrad also acknowledged the members of the PC/ZBA for their extra effort in having the Open Forum meetings. Mr. Bailey stated this is a significant accomplishment for the City.

Clerk Herberts declared that this will be known as ORDINANCE 04-42-O.

ADMINISTRATOR’S REPORT

22. City Administrator Bailey sought authorization to purchase new furniture for the accounting office in the amount of $8,207. Ald. Smetana moved to approve the expenditure, seconded by Ald. Krzeminski and carried unanimously.

23. Mr. Bailey presented engineer’s pay estimate #2 and final for the Camboni Traffic Signal Modifications in the amount of $3,175.94 to Meade Electric Co. Ald. Krzeminski moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously

24. Mr. Bailey presented engineer’s pay estimate #4 re: 2004 Water Main Replacement Project in the amount of $98,012.29 to Cerniglia Co. Ald. Straza moved to approve the expenditure, seconded by Ald. Smetana and carried unanimously.

25. Mr. Bailey presented engineer’s pay estimate #5 regarding the same project in the amount of $229,451.40 to Cerniglia Co. Ald. Straza moved to approve the expenditure, seconded by Ald. Michalczyk and carried unanimously. Mr. Fitzgerald stated that approximately $300,000 still remains to be paid on the project; he stated that 75 to 80% of the work has been completed on 55th St. Mayor LeGant is concerned about pouring concrete under freezing weather conditions. Mr. Fitzgerald will monitor the weather; the worst possible scenario would involve using temporary material. Mr. Fitzgerald stated that IDOT specs require a chemical protective coat when concrete is poured in cold weather. The Mayor questioned concrete durability under those conditions. Mr. Fitzgerald suggested that the city could require the contractor to post a five-year maintenance bond to cover that possibility. Mr. Fitzgerald will investigate.

26. Mr. Bailey presented engineer’s pay estimate #1 for the MFT I-55 Noise Wall in the amount of $106,230.l5 to Lorig Construction Co. Ald. Krzeminski moved to approve the expenditure, seconded by Ald. Michalczyk and carried unanimously.

27. Mr. Bailey presented the draft resolution to restrict the City’s eligibility for the construction of noise walls that are funded by IDOT. He provided a memo and attachments regarding Guidelines and Procedures for the Illinois Noise Abatement Program requiring that grant recipients take land use control measures. Erik Peck has been in contact with IDOT and prepared the attached resolution limiting the City’s demand for additional noise walls in the future. We hope that this satisfies IDOT requirements. IDOT has transferred $300,000 of the promised $600,000 to the City. It appears that the City has no choice but to sign the Resolution. Ald. Krzeminski moved to adopt the Resolution as presented, seconded by Ald. Conrad and carried unanimously.

Clerk Herberts declared that this will be known as RESOLUTION 04-15-R.

STAFF REPORTS

28. Ald. Krzeminski asked about speeders on Lorraine Drive; several children live on the block; he suggested installing a speed bump as a last resort. Deputy Chief Mallon stated that a traffic count is under way in the immediate area. He will review the matter.

29. Ald. Fajdich stated that the street lights on 58th St. between LaGrange Road and Francis are out; Is Cerniglia responsible; what are the facts. Mr. Fitzgerald stated that a light got hit, broke off at the top and snapped the cable. Mr. Bailey authorized repairs two days ago; the responsible party has not been determined but repairs are underway. It was noted that the lights have been out for about two months.

ADJOURNMENT

30. There being no further business to discuss, Ald. Straza moved to adjourn the meeting, seconded by Ald. Smetana and carried unanimously.

Mayor LeGant declared the meeting adjourned at 8:04 p.m.

SHIRLEY C. HERBERTS, CITY CLERK