MINUTES

Regular Meeting of the City Council, City of Countryside

5550 East Avenue

City Hall, Council Chamber

Wednesday, November 11, 2015 – 7:30 P.M.

A. CALL TO ORDER – Pledge of Allegiance.

The meeting was called to order at 7:30 PM.

B. ROLL CALL

City Clerk Burdett called the roll of those physically present as follows:

Present: Mayor McDermott, Alderman Mikolyzk, Alderman Jasinski, Alderman Von Drasek, Alderman Musillami, Alderman Benson, City Clerk Burdett, Treasurer Stancik

Absent: Alderman Pondelicek

Also Present: City Administrator Paul, Police Chief Ford, Asst. City Administrator Peterson, City Attorney Peck, Finance Director Schutter, ESDA Coordinator Norman, Police Board Member Burdett

C. OMNIBUS AGENDA

1. The Minutes of the Regular Meeting of October 28, 2015 were previously distributed to the members of the City Council. Mayor McDermott asked if there were any corrections to be made to said Minutes. There were none.

2. The Statement of Bills was submitted for payment through November 11, 2015: $1,905,394.96.

I move to approve the minutes of the City Council Meeting of October 28, 2015 and to approve the Statement of Bills through November 11, 2015 in the amount of $1,905,394.96.

A motion was made by Alderman Musillami, seconded by Alderman Mikolyzk, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

D. COMMUNICATIONS FROM THE PUBLIC

1. Greg Orput, Developer, requested the City to allow a signage variance for the Chipotle Grill to re-use the existing pole sign at the former Brown’s Chicken, and reduce it to ten feet in height instead of installing the previously approved monument sign.

2. Larry Dreyer, 6910 Golfview Drive, member of Local 150, protested the construction practices occurring at 6900 Golfview Drive and the construction fence that went up on Mr. Dreyer’s land. He stated that the general contractor is incompetent and unprofessional; his family is suffering abuses regarding the property line dispute. The job remains idle for days and weeks at a time. He has installed a privacy fence to mitigate damage to his property and for the safety of his family. He had a re-survey of his property completed at a cost of $315 for which he seeks reimbursement. He requests that the City not approve a free construction permit extension. Ald. Von Drasek visited the property and agrees with Mr. Dreyer; he asked Council to consider his request for reimbursement. The Mayor thanked both gentlemen for their comments.

E. MAYOR’S REPORT

1. Mayor McDermott noted the request from Pleasant View Fire Protection District to waive the $50 raffle fee for their annual holiday party. The raffle is a fundraiser for Helping Hand Center.

A motion was made by Alderman Musillami, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

2. Mayor McDermott sought consideration of an ordinance amending 3-5-7 of the Municipal Code, modifying the Class B Liquor License – (Section 1) hours of sale, and (Section 2) number of licenses issued.

A motion was made by Alderman Benson, seconded by Alderman Jasinski, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

Clerk Burdett declared that this will be known as ORDINANCE 15-48-O.

3. Mayor McDermott received an email from Springfield announcing that the House has passed House Bill #4803, which released the MFT fund, 9-1-1 fees and video gaming fees to local governments. The bill now goes to the Senate, which unfortunately is not scheduled to return until 2016. The Governor has come out in favor of passing this bill. Hopefully it will be included in budget negotiations leading to a solution. Happy Veterans’ Day to all who proudly served our country. We thank you for your service!

F. CITY CLERK’S REPORT

1. City Clerk Burdett sought approval for the 2016 City of Countryside Schedule of City Council and Committee Meetings.

A motion was made by Alderman Musillami, seconded by Alderman Mikolyzk, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

G. TREASURER’S REPORT

1. City Treasurer Stancik presented the Annual Treasurer’s Report. It is a requirement per State Law to complete the report within six months of the close of the Fiscal Year. The affidavit has been filed with the Municipal Clerk, published in the Des Plaines Valley News on October 29, 2015 and mailed to the Treasurer’s Office as required. The report was emailed to all elected officials and has been posted on the City’s website. The report also includes Flagg Creek and the Police Pension.

2. The second item is the Annual Audit Report. This report also must be completed and filed in the Illinois Comptroller’s Office within six months after close of the Fiscal Year. Both reports were filed on October 21, 2015. The external auditor, Jim Savio, presented the report last month to the Finance Committee; additional hard copies are available upon request. The Audit is also posted to the City’s website.

3. The third item is the Annual TIF Report – in compliance with State Law, the City is required to file the Annual TIF Report with the Comptroller’s Office and hold an annual meeting with Joint Review Board Taxing Districts. The Annual TIF Report was filed on October 28 and the Joint Review Board Meeting was held on November 5, 2015. Hard copies are in the Board packets this evening. That report is also posted on the City’s website.

A motion was made by Alderman Von Drasek, seconded by Alderman Musillami, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

H. COMMITTEE AND COMMISSION REPORTS FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

1. ECONOMIC DEVELOPMENT – NO REPORT

2. FINANCE COMMITTEE-NO REPORT

3. HUMAN RESOURCES COMMITTEE

a. Alderman Musillami sought consideration to hire Mark Battaglia as the part-time Crime Free Housing Coordinator.

A motion was made by Alderman Mikolyzk, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

b. Alderman Musillami sought consideration to approve the Collective Bargaining Agreement between the City of Countryside and the International Union of Operating Engineers, Local 150 – Administrative Unit.

A motion was made by Alderman Mikolyzk, seconded by Alderman Jasinski, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

c. Alderman Musillami sought consideration of a contract renewal for Stenographer, Fran Prokop.

A motion was made by Alderman Von Drasek, seconded by Alderman Mikolyzk, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

4. INFRASTRUCTURE COMMITTEE

a. Alderman Von Drasek sought consideration for a St. Patrick’s Day Parade on March 5, 2016. The parade would be sponsored by the City, Kenny’s Irish Pub, and the IUOE – Local 150. This matter was discussed at the recent Infrastructure Committee meeting; the cost estimate was $2,000. IRMA has Parade Planning Guidelines to follow. The parade route would start at 61^st St. and go along Kensington, 57^th St., Longview, Terry Lane, Brainard Ave. northbound and end at Kenny’s on 55^th St. He thanked staff for providing the information. Mayor McDermott had a conversation with Brenda & John O’Laughlin, who have agreed to be the Grand Marshals for the St. Patrick’s Day Parade. Any proceeds raised from this event will be donated to the Kelli Joy O’Laughlin Scholarship Fund.

A motion was made by Alderman Musillami, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

b. Alderman Von Drasek thanked everyone who showed up last Saturday to help with leaf raking. Thanks to Carm Scarpace who provided a van for hauling volunteers from one site to another; Westfield Ford is always there for the City. Alderman volunteers included Jim Jasinski and Mark Benson. Multiple groups came out – the Leader Shop from Lyons Township High School, as well as kids from McClure, Gurrie, St. John of the Cross Church, Grace Lutheran Church. Ald. Von Drasek’s daughters Kayla, Lauren & Nicole and son Scott assisted; other helpers were Police Chief Ford and his daughter, Sheridan; also Margaret from CSO and her brother and Officer April. They had an army of people and worked on 32 lawns. Many thanks to all who participated.

5. LICENSE COMMITTEE – NO REPORT

6. PLAN COMMISSION/ZONING BOARD OF APPEALS

City Attorney Peck sought consideration of the PC/ZBA recommendation to deny a special use request amending ordinance 15-32-O allowing the use of the current pole sign on the property instead of the required monument sign. The plan was originally approved for the property at 5801 LaGrange Road showing a monument sign instead of a pole sign. To amend that special use request Chipotle appeared before the PC/ZBA on November 3, 2015. Having heard all testimony and evidence, the PC/ZBA found that the applicants failed to establish the requirements necessary for a special use and it was their recommendation to deny the special use application.

A motion was made by Alderman Jasinski, seconded by Alderman Mikolyzk, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

7. POLICE COMMITTEE-NO REPORT

8. RECREATION COMMITTEE

Alderman Jasinski reminded the audience that the Children’s Christmas Party will be held on Saturday, December 5; tickets should be available at the Clerk’s Office on November 16. Please call first and bring an ID with you. The event will be held at Capri Banquets from 10:30 till noon. Also, thank you to all the Veterans on Veterans’ Day. Yesterday was the 240^th Anniversary of the birth of the Marine Corps – thank you to all who served.

9. WATER COMMITTEE

a. Alderman Benson stated that the water main project on 71^st Place has been completed. All homes are operating on the new water main. The driveways are in; sod and landscape restoration should be completed ASAP – weather permitting.

b. Televising of the sanitary sewers in Ward 2 – three small repairs were detected – nothing major. As of yesterday the City has not received any notice from McCook or from the City of Chicago as to any raise in water rates. He will keep the City apprised.

10. FLAGG CREEK ADVISORY BOARD-NO REPORT

I. LEGAL REPORT-NO REPORT

J. CITY ADMINISTRATOR’S REPORT – NO REPORT

K. STAFF REPORTS

CITY ENGINEER

1. City Engineer Fitzgerald (absent) – Assistant City Administrator Ms. Peterson sought consideration of engineer’s pay estimate #1 to Davis Concrete Construction Company in the amount of $24,282 for the 2015 sidewalk improvements. This portion is for the patchwork done at the golf course; they have not begun the actual city sidewalk.

A motion was made by Alderman Von Drasek, seconded by Alderman Jasinski, that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

CHIEF OF POLICE

1. Police Chief Ford stated that on Monday officers completed another round of Tobacco Compliance. They used a 17-year-old volunteer as an undercover agent. They went to 16 different stores in the City and all of them were in compliance. The self-service displays are monitored on a constant basis.

L. BUSINESS FROM THE CITY COUNCIL FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

M. EXECUTIVE SESSION
I move to recess to a Closed Executive Session for the purpose of) reviewing the minutes of October 28, 2015 under Section 2(c)(21) and real estate under Section 2(c)(6) of the Open Meetings Act.

A motion was made by Alderman Musillami, seconded by Alderman Von Drasek that this matter be RECESSED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

Mayor McDermott declared the meeting recessed at 7:55 p.m.

* * *

N. RECONVENE TO REGULAR COUNCIL SESSION AT 8:04 p.m.
The roll was called to reconvene to Open Session. Aldermen Von Drasek, Jasinski, Mikolyzk, Benson, Musillami and Mayor McDermott were present.

REPORT ON EXECUTIVE SESSION AND ACTION AS A RESULT OF, IF ANY.

1. APPROVAL OF EXECUTIVE SESSION CITY COUNCIL MINUTES

I move to approve the Executive Session City Council minutes of October 28, 2015.

A motion was made by Alderman Von Drasek, seconded by Alderman Musillami that this matter be APPROVED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

O. ADJOURNMENT

A motion was made by Alderman Jasinski, seconded by Alderman Benson that this meeting be ADJOURNED. The motion carried by the following vote:

Aye: 5 Alderman Von Drasek, Alderman Jasinski, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Absent: 1

Mayor McDermott declared the meeting adjourned at 8:05 p.m.

APPROVED:

Respectfully Submitted,

SUSAN BURDETT, CITY CLERK

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