MINUTES

FLAGG CREEK GOLF COURSE

ADMINISTRATIVE BOARD MEETING

Wednesday, November 18, 2015 7:00 P.M. Pleasant Dale Park District

CALL TO ORDER.

The Flagg Creek Administrative Board Meeting was called to order at 7:00 p.m.

II. ROLL CALL.

Present:

Mark Radulski, President

Kevin Burke, Board Member

Tom Michalczyk, Board Member

Bob Picek, Board Member

John Von Drasek, Board Member

Absent:

Kevin Burke, Board Member

Also present:

Sharon Peterson, Assistant City Administrator

Billy Rosinia, Golf Course General Manager

Doug Davis, Golf Course Superintendent

Dave Schutter, Finance Director

III. ADDITIONS/CORRECTIONS TO THE AGENDA.

None.

IV. COMMENTS FROM THE PUBLIC.

None.

V. CONSENT AGENDA.

A. Approval of the Regular Meeting Minutes from October 21, 2015.

B. Review of the Paid Bills Report for the Period of October 1 – October 31, 2015.

Member Von Drasek made a motion and seconded by Member Michalczyk to approve the minutes and the paid bills report under the consent agenda. Motion passed unanimously.

VI. NEW BUSINESS.

A. Discussion on Golf Rate for Sole Proprietors/Registered Owners.

Tabled for further discussion at the next meeting.

B. Award of Contract to the Lowest Bidder for New Roof for the Pro-Shop

(Bid Tab to be distributed at meeting).

Sharon Peterson stated that bids were opened on Monday, November 16, 2015. The lowest bidder was Weatherguard Roofing Company who submitted a bid in the amount of $33,545.00. Our engineer reviewed the references provided by this company and found them to be satisfactory. The company has agreed to hold their price and begin the work in March, 2016. This will go to the December 9, 2015 City Council meeting as well as the Pleasant Dale Park District board meeting for final approval.

Member Michalczyk made a motion and seconded by Member Radulski to approve the contract. Motion carried by the following vote:

Aye: 3 President Radulski, Member Michalczyk, Member Picek

Nay: 0

Abstain: 1 Member Von Drasek

C. Discussion on Countryside Business Association Coupon Book.

The Countryside Business Association (CBA) is looking to put together a coupon book with discounts at various members businesses. The coupon book would be sold by the local merchants at their place of business. Flagg Creek Golf Course is a member of the CBA. The Board discussed several types of discounts the Golf Course could offer in the coupon book and agreed upon offering 1 free medium bucket of range balls with the purchase of a green fee.

D. Discussion on Fiscal Year ’15 Profit Sharing Allocation (with Annual Audit).

Dave Schutter presented the final audit and the profit sharing calculation and distribution. The City and the Pleasant Dale Park District will each receive $87,266.74.

Member Radulski made a motion and seconded by Member Von Drasek to move forward with presenting the profit sharing calculation at the December City Council and Pleasant Dale Park District board meetings for final approval. Motion passed unanimously.

E. Discussion on the Auditors Communication to the Board.

Dave Schutter explained to the Board that professional standards require that the Independent Auditors, Sikich LLP, communicate with the Board in relation to the Audit of the Flagg Creek Golf Course. Dave reviewed the Auditor’s Communication with the Board.

F. Rounds Report for October.

Billy Rosinia reviewed the Rounds Report for September with the Board. There were a total of 2582 rounds played, and 82% were non-residents.

G. Financial Report for the Period Ending October 31, 2015.

Dave Schutter reviewed the financial report with the Board for the period ending October 31, 2016 which includes the first six months of the new fiscal year. We just started recording the books on a monthly basis as of October so we can now compare each month to last year’s month to see the differences in revenues and expenditures.

H. Donation Requests.

Hinsdale South High School Booster Club – Motion made by Member Michalczyk, seconded by Member Von Drasek, motion passed unanimously.

Queen of Martyrs Catholic Elementary School – Motion made by Member Radulski, seconded by Member Michalczyk, motion passed unanimously.

I. Staff Reports.

Doug Davis presented his request for a need of a second storage facility to store all their equipment for cold storage. This would allow all of their equipment to be stored inside. This would be a capital item for May, 2016. Doug is in the process of having a contractor to come out to look at the site and give him a ball park price. The size of the storage unit would be approximately 40 ft. long by 15 ft. wide.

Billy Rosinia gave an update on the Diva Montell event. The event turned out great, the club house was set up very nice, and we had a good turnout. Diva Montell will be returning next month. Another resource to consider would be to have the City’s event planner that they use for their Summer Concert Series, meet with Michelle Stepanek regarding booking events at the golf course. The event planner could put together a proposal for the Board’s review.

J. Other.

The Pleasant Dale Park District and the City are hearing many concerns about the golf course’s food vendor, Verde, in regards to their hours of operation and pricing. After considerable discussion, Sharon Peterson and City Administrator, Gail Paul, will work with Verde on these items and address them when they update the new contract.

VII. ADDITIONAL ITEMS.

None.

VIII. ADJOURNMENT.

A motion was made to adjourn by Member Von Drasek and seconded by Member Radulski. Motion passed unanimously and the meeting adjourned at 8:05 p.m.

APPROVED: 1-20-2016