CONOMIC DEVELOPMENT COMMITTEE MEETING

Thursday, November 21, 2013 – 5:30 p.m.

Chamber Room – Countryside City Hall

AGENDA

I. Call to order.

II. Roll Call:

Ald. Sean McDermott, Chairman

Ald. James Jasinski

Ald. Bob Pondelicek

Treasurer Steven Jasinski

Adm. Gail Paul

III. Approval of Minutes – October 9, 2013 meeting minutes.

IV. Discussion on a proposal for the old hotel site – 5631 La Grange Road.

V. Review of Buxton Retail Leakage and Surplus Analysis

VI.Presentation by Dale Brook of Roy Strom Refuse Co.

VII. Other Business

VIII. Move to Executive Session for the purpose of reviewing executive session minutes from 10-9-13, Sec. 21c.

IX. Reconvene to open session to approve the Executive Session Minutes of the

EDC for: 10-9-13.

X. Adjourn.

ECONOMIC DEVELOPMENT COMMITTEE MEETING

Thursday, November 21, 2013

Council Chambers – Countryside City Hall

Ald. Sean McDermott, Chairman, called the meeting to order at 5:30 p.m. He called the Roll of those physically present:

PRESENT: Ald. Sean McDermott, Chairman, City Admin. Gail Paul,

Ald. Robert Pondelicek, Ald. James Jasinski,

Treasurer Steven Jasinski. (absent).

Also Present:Mayor Krzeminski, Clerk Sweeney, Ald. Michalczyk, Ald. Musillami, Ald. Von Drasek, City Atty. Peck, Asst. Admin. Peterson.

Approval of Minutes
Ald. Jasinski moved to approve the minutes of the October 9, 2013 meeting, seconded by Ald. Pondelicek and carried by unanimous voice vote.

Discussion re: Proposal for 5631 LaGrange Road

Mr. Mike Kaspar of Oak Lane Development presented the committee with the site plan for a new facility — a combination retail/child development/indoor soccer facility for children from 18 months to six years of age. They are seeking feedback on the initial concept. The site plan calls for a parking area off of LaGrange Road, retail shops with a Winter Garden in the center and the training facility with office space at the rear. They propose 11,000 s.f. of retail space with the Winter Garden (food court) in the center and the 20,000 s.f. training facility, courts and offices, in the rear. Children will be dropped off in front of the Winter Garden; parents can park and peruse the sports-oriented retail users that will complement the soccer training facility. They anticipate roughly 1,500 children per week for classes. They believe that the demographics are a match for Countryside. Jeff Welsh, the owner; Paul Fishbein, Developer and Don Chopp, realtor were all present. Mr. Welsh is an established operator of other facilities similar to this one at the Max in McCook and ChiTown in Chicago.

Paul Fishbein, commercial realtor and broker, has been working with Jeff Welsh and the Lil Kickers soccer program. This really isn’t about soccer; it is a child development program providing invaluable social interaction; that’s why parents are willing to spend money and come back week after week. They realize the need for retail to justify the numbers; they will draw a mix of people (young parents with kids) and retailers who are seeking those particular customers. That mix will provide a wonderful development. They plan on bringing this concept to other communities. Welsh has a facility in McCook with a client base of 450 students; that facility is inadequate for his needs. This proposal provides more than adequate parking – 142 stalls plus 5 handicap spaces. They believe this will be a beautiful facility that provides significant sales tax revenue for the City; they anticipate $5 million in sales.

Jeff Welsh discussed the anticipated jobs that will be created with this facility. He owns a soccer facility in Pilsen, called ChiTown Sports Facility. Lil Kickers came to him to run their program. He loves the program because very small children learn to make major life changes – they are able to separate from parents. The coaches become superheros to the children and enable them to perform wonderful things unusual for 2-3 year olds.

He believes the program prepares them for school; it is a child development program aimed at developing listening skills and adapting to multiple coaches. They learn to play together and share – all prior to entering kindergarten. He will hire young coaches – high school kids as weekend coaches; they receive discipline, training and working with children. The next group of coaches is college age – working 20-30 hours per week; finally there are post-college age coaches — unable to find jobs in their chosen career. This is a prototype facility that he plans to develop in other areas. The Max in McCook is becoming very difficult to operate – it is an entertainment center not conducive to his vision for the program. He wants a good location on LaGrange Road; most of the parents come from the immediate area.

Ald. Pondelicek asked about prospects for the retail portion. Mr. Welsh stated that food providers are interested; also Play It Again Sports – stores of that nature and specialty stores. They have a traffic generator in Lil Kickers; they don’t have the answers yet. Ald. Jasinski asked about the number of children in classes. Mr. Welsh stated that 1,200 is his goal; they can handle 1,800. Will there be sufficient parking? Mr. Welsh stated that with half hour classes, and six fields being maxed out, they need space for 90 vehicles. They are planning for 142 spaces. Lack of a traffic light is not an issue. Ald. Musillami arrived at 5:45 p.m.

Question re: commercial vehicles coming off of 57thSt. Mr. Fishbein stated that they are not getting huge delivery trucks; the smaller retailer uses smaller vehicles – Fed Ex and UPS. There is a secondary entrance and curb cut on 57thSt. It lines up with the McDonalds. Mr. Kaspar stated that trucks can enter and back up to the loading dock on the NW corner of the property; they will consider a pork chop to guide traffic flow.

Mr. Welsh stated that they will create a valet-type concept – an employee will meet the car at the drop-off, hold the child inside until the mother parks the car and arrives to take the child to class; the drop off is on the passenger side.

Mayor Krzeminski asked about the number of staff operating the Chicago facility. Mr. Welsh has 67 part-time coaches, five salaried staff and 8 full-time individuals. The busy hours of operation are 9-11:30; then a midday lull, and usually busy again till 7 p.m. Students ages are 18 months to 9 year old, average age is 4-5 years old. He is not associated with the AYSO at present but will try to arrange it.

Ms. Paul asked about seating in the Winter Garden. The seating is for siblings and others waiting for the class to end, while kids are on the field; they will be seeking food in a calm environment outside of the playing field. Mr. Welsh stated that parents are off the field at age 2-2 å_; the child is on his own. The fire marshal has approved the layout. If plans proceed as expected, they hope to open next September. They would appreciate feedback from the City, refine the plans and begin the functional design. Ald. McDermott asked whether they are concerned about competing with the Max. Mr. Welsh stated that they would replace him, but he intends to move completely out of there and bring the program to Countryside. The Max caters to 8 year old and older soccer leagues -entirely different.

Ald. McDermott asked about the cost.- Mr. Fishbein stated that the architect will refine the design; at that point they can put a number to the building to be economically successful. Ald. Pondelicek asked about the dotted line – that is a canopy, a service corridor, for people walking from store to store – similar to an arcade. Ald. McDermott thanked them for their appearance; he looks forward to their return.

Discussion re: Proposal of Roy Strom Refuse Company

Ald. McDermott introduced Mr. Dale Brooks; he had a conversation with him re: Countryside’s lack of a single contractor for refuse collection. There is a possibility of saving residents money by consolidating under one contract.

Mr. Brooks is President of the company; he introduced Ed McCormick, Sales Rep and Route Supervisor, and George Strom – 4thgeneration in the company. They seek to serve residents on a subscription basis. The company has been in business for 70 years in Maywood, IL; they also have an excavating company in River Forest. Their transfer station in Maywood accepts municipal solid waste as well as a green waste or yard waste. Added features are a full electronic recycling program with a container on site located at the PW Department where residents may dump used electronics at no charge; — also a paper shredding program. They serve the western suburbs and Loyola Medical Center; they believe they can charge a 20% lower price to residents. If the City used one hauler to service the area, truck traffic would be reduced. The company would bill the City monthly; the City would bill the residents as a line item on the water bill.

Mayor Krzeminski asked if they offer a seniors program. Mr. Brooks stated that they have different size containers – 95 gallon, 64 gallon and 35 gallon with lids. They would adjust the price for seniors; they would work out pricing. Ald. Von Drasek stated that with six children -he has substantial waste products. Does the company take everything that is put out; he does not want a second container. Mr. McCormick stated that in Villa Park they have unlimited material placed outside the can like construction debris . They have special rates for flooding or natural disasters. Ald. Von Drasek discussed the ease of billing – if bills appear on the water bill, would the City receive resident complaints. The City would not; they have a service rep who takes care of complaints. The contract would include residential service only. They provide recycling containers which are separate. Ald. Pondelicek asked about the two mobile home parks in the City. Mr. Brooks stated that rates are tailored for mobile home parks. Ald. Michalczyk noted that some residents dispose of their own garbage. Ald. McDermott stated that this matter will be taken under advisement. He requested that Mr. Brooks send a written document to City Admin. Ms. Paul expressing the nuts and bolts of the program so that the City would have a record for future decision-making. A 20% savings is considerable. He thanked the gentlemen for their appearance.

Review of Buxton Retail Leakage and Surplus Analysis

City Admin. Ms. Paul summarized two separate reports – one covers the area within a 10-minute radius of Joliet Road and LaGrange Road and the other one is just within the City limits. Buxton made a presentation at the ICMA Conference and the IML Conference. The Leakage Report tells the community what percentage of all consumers needs are being met in the community, and what percentage of consumers comes from outside the community. A value of 1.0 means that demand and sales in the area are in balance. A value of .80 means demand exceeds sales by 20%; a value of 1.2 means

sales exceed demand by 20%. They define each category in detail – motor vehicles are drawing consumers from other areas, while home furnishings and appliances show that consumers are leaving the area to shop elsewhere. They provide general information which may be valuable to members of the EDC. Mayor Krzeminski and Ald. Michalczyk stated that Buxton made a presentation to the City a long time ago. If there are any questions, please call Ms. Paul; this report is for informational purposes only.

Ald. McDermott stated that in future EDC Meetings he would like the Agenda to include Public Comment as an item.

Other Business

Attorney Peck addressed the ingress/egress issue at Countryside Plaza. Several years ago the City entered into an incentive agreement with Simon Properties. Simon did not fulfill their requirements and the matter was dropped. Their only response now is returning to the original agreement; they believe that money is still due and owing to them. Since the City has purchased the necessary property and Simon sustained engineering costs, he suggested that the City offer to proceed with the original plan for the two left-turn lanes as in the design and split the cost of construction.

Ald. Michalczyk stated that the retailers in the original agreement are no longer there. Ald. Musillami asked what does the City owe them? Ms. Paul stated that the City never paid them the 50% sales tax rebate because they never completed their portion. Ms. Paul and Mr. Peck have reviewed the original agreement in detail. The improved ingress/egress will increase the value of the property. They are not prepared to put more money into the property unless the City provides the sales tax rebate. Mayor Krzeminski stated that the problem is especially serious on weekends. He suggested continuing the dialogue with them. The city should negotiate with an eye to sharing the cost. They must continue to upgrade their property.

Ald. Von Drasek asked whether the City can pursue any other avenue. Can they be forced to make the improvement; isn’t that a traffic hazard? Should there be a traffic study done – what is the next step? Ms. Paul stated that Mr. Fitzgerald will review the engineering. Ald. McDermott stated that the effort should be made to improve the situation. Ald. Pondelicek suggested approaching the other owners. Ald. McDermott suggested getting a general idea re: the cost from Mr. Fitzgerald. The original RDA is about ten years old. Ald. Musillami asked about adjusting the timing of the traffic light. Mayor Krzeminski stated that the City paid for the inter-connection on LaGrange Road to keep lights timed for an even flow of traffic. Ms. Paul will pursue further conversation with Simon Properties.

Adjournment

Ald. Jasinski moved to recess to Executive Session under Section 21c of the Open Meetings Act for the purpose of reviewing executive session minutes of 10-9-13, seconded by Ald. Pondelicek and carried by Roll Call vote.

Chairman McDermott declared the meeting adjourned at 6:45 p.m.

The Regular EDC Committee Meeting returned to Open Session with the same members present at 6:46 p.m.

Ald. Jasinski moved to approve the Executive Session minutes of 10-9-13 as presented, seconded by Ald. Jasinski and carried by Roll Call vote – 6/0/0.

Adjournment

Ald. Pondelicek moved to adjourn the meeting, seconded by Ald. Jasinski and carried by Roll Call vote.

Ald. McDermott declared the meeting adjourned at 6:46 p.m.

fp ALD. SEAN MC DERMOTT, CHAIRMAN