AGENDA
CITY OF COUNTRYSIDE
REGULAR CITY COUNCIL MEETING
WEDNESDAY, OCTOBER 12, 2005 – 7:30 P.M.

I. MEETING CALL TO ORDER – PLEDGE OF ALLEGIANCE

II. ROLL CALL – CITY CLERK

III. OMNIBUS AGENDA:

All items on the Omnibus Agenda are considered to be routine in nature by the City Council and will be enacted in one motion. There will not be separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Omnibus Agenda and considered separately.

A. APPROVAL OF MINUTES: – September 28, 2005.

B. STATEMENT OF BILLS – period ending October 12, 2005.

C. TREASURER’S REPORT – for the period ending August 31, 2005.

D. Application for a general business license from Adan Alvarez, Inc., 6031 Longview Drive. Type: Home Office. Applicant: Adan Alvarez.

E. MEMBERSHIP: Suburban Building Officials Conference – CDD – $60.

F. SUBSCRIPTION: GOVERNING – Administrator – $19.95.

G. MEMBERSHIP: Municipal Clerk’s Assn. of South & West Suburbs of Cook County – Clerk & Deputy – $30.

H. From the Countryside Lions Club requesting permission to solicit funds at various locations for Candy Day on October 14, 2005.

I. From the Girl Scouts of America requesting permission to solicit for their Cookie Sale in January, February and March, 2006 at commercial locations.

J. TREASURER’S REPORT – for the period ending September 30, 2005. (to be distributed prior to meeting)

IV. ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA

V. QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

VI. MAYOR’S REPORT

A. Proclamation declaring October 14, 2005 as Countryside Lions Candy Day.

B. Request authorization to purchase the various items related to the Children’s Christmas Party, December 3, 2005. Estimated expenses: $6,200.

C. Consider approval of draft policy providing temporary lodging for resident fire victims.

VII. CITY CLERK’S REPORT

VIII. TREASURER’S REPORT – Treasurer will answer any questions and/or comments concerning the Treasurer’s report.

IX. COMMITTEE REPORTS

LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN

A. Consideration of approval to Dominick’s Food Store, 6704 Joliet Road, to distribute free samples of cooked steaks in the parking lot in conjunction with a re-grand opening, October 15-16, 2005.

B. Consideration of approval to Jimmy John’s, 5321 La Grange Road to have a band play in parking lot in conjunction with grand opening on October 22, 2005.

INFRASTRUCTURE COMMITTEE – ALDERMAN SMETANA, CHAIRMAN

C. Recommendations from the Infrastructure Committee meeting of October 12, 2005:

1. Consideration of approval of revisions to the 50/50 Tree Removal Program.

2. Consideration of replacing the Building Commissioner’s position with a Manager of Building Administration.

HOTEL/MOTEL COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN

D. Recommendations from the Hotel/Motel Committee meeting of October 12, 2005:

1. Recommendation to purchase ad space for billboards and airport advertising.

X. CITY ATTORNEY/LEGAL REPORT

A. Amending the Real Estate Transfer Ordinance. (to be distributed prior to meeting).

XI. ADMINISTRATOR’S REPORT

A. Consideration of approval on the renewal agreement with Cook County Public Health Department to conduct food inspections for the Community Development Department.

XII. STAFF REPORTS

A. Police Chief

B. City Engineer:

XIII. OLD & NEW BUSINESS

XIV. ADJOURNMENT

MINUTES OF A REGULAR MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY, OCTOBER 12, 2005

1. After the Pledge of Allegiance to the Flag, Mayor LeGant called the meeting to order at 7:30 p.m. Ald. Michalczyk moved to authorize Attorney Erik Peck to act as City Clerk in the absence of Clerk Herberts, seconded by Ald. Conrad and carried unanimously. Acting Clerk Peck called the Roll which was as follows:

PRESENT: Mayor Carl LeGant, Aldermen Robert Conrad, Wayne Straza, Karen Michalczyk, John Von Drasek, Michael Smetana, Robert Pondelicek

ABSENT: City Clerk Herberts

ALSO PRESENT: Acting City Clerk Erik Peck, City Treasurer Stoffels, City Attorney Robert Peck, City Administrator Bailey, Police Chief Swanson, City Engineer Fitzgerald, Finance Director Filinovich, CDD Muenzer, Police/ Fire Bd. Member Welch

OMNIBUS AGENDA

2. Approval of Minutes of September 28, 2005.

3. Statement of Bills for the period ending October 12, 2005.

4. Treasurer’s Report for the period ending August 31, 2005.

5. Application for a general business license from Adan Alvarez, Inc., 6031 Longview Drive. Type: Home office. Applicant: Adan Alvarez.

6. Membership: Suburban Building Officials Conference – CDD – $60.

7. Subscription: Governing – Administrator – $19.95.

8. Membership: Municipal Clerk’s Assn. of South & West Suburbs of Cook County – Clerk and Deputy – $30.

9. From the Countryside Lions Club requesting permission to solicit funds at various locations for Candy Day on October 14, 2005.

10. From the Girl Scouts of America requesting permission to solicit for their Cookie Sale in January, February and March, 2006 at commercial locations.

11. Treasurer’s Report – for the period ending September 30, 2005 (to be distributed prior to meeting).

12. Ald. Straza moved to approve the Omnibus Agenda as presented, seconded by Ald. Von Drasek and carried unanimously.

ADDITIONS TO AND/OR DELETIONS FROM THE AGENDA – none

QUESTIONS AND/OR COMMENTS FROM THE AUDIENCE

13. Resident Ed Krzeminski congratulated the City on the addition of a Director of Finance position to the City payroll.

MAYOR’S REPORT

14. Mayor LeGant read and signed the Proclamation declaring October 14, 2005 as Lions Club Candy Day in the City of Countryside.

15. Mayor LeGant sought authorization to purchase various items related to the Children’s Christmas Party on Saturday, December 3, 2005; estimated expenses are $6,200. Ald. Conrad moved to authorize the expenditure, seconded by Ald. Von Drasek and carried unanimously.

16. Mayor LeGant presented the draft policy to provide temporary lodging for Countryside resident fire victims. Ald. Conrad moved to approve the policy, seconded by Ald. Von Drasek and carried unanimously.

COMMITTEE REPORTS

17. LICENSE COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN, presented the request of Dominick’s Food Store, 6704 Joliet Road to distribute free samples of cooked steaks in the parking lot in conjunction with a re-grand opening on October 15-16, 2005. They have provided $1 million liability insurance. Ald. Michalczyk moved to approve the request, seconded by Ald. Von Drasek and carried unanimously.

18. Ald. Michalczyk presented the request of Jimmy John’s, 5321 LaGrange Road, to have a band play in the parking lot in conjunction with the grand opening on Saturday, October 22, 2005. Ald. Conrad moved to approve the request, seconded by Ald. Straza and carried unanimously.

19. HOTEL/MOTEL COMMITTEE – ALDERMAN MICHALCZYK, CHAIRMAN, presented recommendations from the meeting held earlier today. The committee agreed to use billboard advertising for one year along the Stevenson Expressway emphasizing the new Web site – gocountryside.net – outbound highlighting the various car dealerships; inbound highlighting the lodging facilities. Ald. Michalczyk moved to approve the expenditure of not to exceed $130,000 from the Hotel/Motel Fund, seconded by Ald. Pondelicek and carried unanimously. There will be one change allowed per year. Treasurer Stoffels understood that the program is designed on a quarterly basis; after the second quarter the city is to review results re: expenditure. Ald. Michalczyk stated that it is a 12-month contract with a 60-day cancellation policy.

20. POLICE COMMITTEE – ALDERMAN CONRAD, CHAIRMAN, invited Council members to visit the Police Department to view the camera operations from the south end of Countryside Park. The wireless provider has installed the camera with a zoom lens to assist the police in spotting potential problem areas.

21. Officer Millsap and other members of the Police Department have raised $2,000 for the Hurricane Katrina Relief Fund. Many thanks for their efforts.

INFRASTRUCTURE COMMITTEE – ALDERMAN SMETANA, CHAIRMAN, presented recommendations from the committee meeting held earlier this evening.

22. Regarding revisions to the 50/50 Tree Removal Program, Ald. Smetana stated that Mr. Bailey has completed revisions to the policy. The Council has reconsidered the two instances regarding Robb on 5th Avenue Cutoff and Simpson on 71st St; they will be allowed to participate. Ald. Smetana moved to reimburse the two individuals listed above for their tree removals, seconded by Ald. Von Drasek and carried unanimously.

23. Ald. Smetana discussed replacing the Building Commissioner’s position with a Manager of Building Administration position. Ald. Smetana moved to authorize the City Administrator to advertise for that position with the qualifications as presented to the Council in the above meeting, seconded by Ald. Pondelicek and carried unanimously.

24. Ald. Smetana moved to approve the amendments as presented to the 50/50 Tree Removal Policy, seconded by Ald. Michalczyk and carried unanimously. Mr. Bailey and staff have spent considerable amount of time revising the policy.

CITY ADMINISTRATOR’S REPORT

25. City Administrator Bailey sought consideration for approval on the renewal agreement with the Cook County Public Health Department to conduct food inspections for the Community Development Department in the City of Countryside for the next two years. All food establishments are inspected twice yearly at a cost of $60 per inspection. Ald. Smetana moved to approve the renewal agreement, seconded by Ald. Conrad and carried unanimously.

LEGAL REPORT

City Attorney Peck presented a draft ordinance amending the Real Estate Transfer Tax portion of the Code. Currently the responsibility for the tax is on the buyer; this ordinance shifts that burden to the seller except instances where the seller is exempt. Ald. Smetana moved to adopt the Ordinance as presented, seconded by Ald. Straza and carried unanimously.

Acting Clerk Peck declared that this will be known as ORDINANCE 05-38-O.

27. Attorney Peck received a memo from the Finance Director pointing out that the authorized signatories on City accounts include Willard Schuessler, former Treasurer now deceased, Vince Long, previous administrator and Kathy Wenzel, recently retired. It is the recommendation that the Council by Ordinance authorize the Mayor, the Treasurer, the Administrator and the Finance Director to be signatories on City financial accounts. Ald. Conrad moved to adopt that Ordinance now and authorize the attorney to draft the language accordingly, designating signatories as office holders, not individuals, seconded by Ald. Michalczyk and carried unanimously.

Acting Clerk Peck declared that this will be known as ORDINANCE 05-39-O.

STAFF REPORTS

28. Police Chief Swanson announced a new program aimed at elderly residents to allow police officers and fire fighters to gain entry to homes with portable units which go over the door called Knox Box. The new residential model eliminates the need for forced emergency entry into homes. Information will be posted on the City’s Website.

29. Ald. Conrad called attention to Adan Alvarez on the Omnibus Agenda who is requesting a home office license for his landscaping business. Mr. Alvarez is continuously parking two big rigs full of landscaping equipment on his driveway every day. Ald. Conrad wants to be sure he is aware that his license is for the office only, not the landscaping business. The Police will remind him of that fact.

NEW BUSINESS

30. John Milano, with Main Street Wine & Spirits, is concerned about the new liquor licenses that have been issued to gas stations in the recent past. Within a one block area there are four businesses selling liquor. Main Street has been in business for 21 years in the same location; he does not see the need for nor does it help the established businesses in the immediate area. Mayor LeGant stated that licenses are created on an individual basis; there is no limit on licensing. Ald. Straza suggested having Council consider either raising license fees or limiting the liquor license if a license is given up.

31. Resident Mack Trujillo, and owner of Sinnott Tree Service, has been running into problems with the City’s tree program. He believes the company has done excellent work in the past cutting trees for residents but now has run into a problem of not being given a chance to bid on jobs. Mayor LeGant stated that the City has revised the tree policy; a copy of the new policy is available from the Clerk’s Office. Ald. Smetana stated that his company has taken trees down in the past without adhering to City policy, which has been in place for many years. Mr. Trujillo stated that weather conditions and other factors affect the cutting process. Ald. Michalczyk stated that the policy has been revised and all contractors and residents should not deviate from that policy in the future. The new policy will create a level playing field for all concerned. Ald. Smetana stated that all contractors should know the policy and follow it. Ald. Conrad stated that qualifying trees are either nuisance, diseased, dead or dying trees; the maximum amount is capped at $750 annually. This policy is a courtesy service to residents. Mr. Peck was requested to review the liability issue for the City.

ADJOURNMENT

32. There being no further business to discuss, Ald. Straza moved to adjourn the meeting, seconded by Ald. Michalczyk and carried unanimously.

Mayor LeGant declared the meeting adjourned at 8:25 p.m.