MINUTES

Regular Meeting of the City Council, City of Countryside

5550 East Avenue

City Hall, Council Chamber

Wednesday, October 14, 2015 – 7:30 P.M.

A. CALL TO ORDER – Pledge of Allegiance.

The meeting was called to order at 7:30 PM.

B. ROLL CALL

City Clerk Burdett called the roll of those physically present as follows:

Present: Mayor McDermott, Alderman Pondelicek, Alderman Mikolyzk, Alderman Jasinski, Alderman Von Drasek, Alderman Musillami, Alderman Benson, City Clerk Burdett, Treasurer Stancik

Also Present: City Administrator Paul, Police Chief Ford, Asst. City Administrator Peterson, City Attorney Peck, City Engineer Fitzgerald, ESDA Coordinator Norman, Finance Director Schutter, Police Board Chairman Welch, Members Burdett and Pisone

C. OMNIBUS AGENDA

1. The Minutes of the Regular Meeting of September 23, 2015 were previously distributed to the members of the City Council. Mayor McDermott asked if there were any corrections to be made to said Minutes. There were none.

2. The Statement of Bills was submitted for payment through October 14, 2015: $621,482.25.

I move to approve the minutes of the City Council Meeting of September 23, 2015 and to approve the Statement of Bills through October 14, 2015 in the amount of $621,482.25.

A motion was made by Alderman Musillami, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

D. COMMUNICATIONS FROM THE PUBLIC – NONE

E. MAYOR’S REPORT

1. Mayor McDermott acknowledged the Proclamation for Toastmasters International Day. Toastmasters is having their Regional Convention at Capri Banquets on November 7, 2015.

A motion was made by Alderman Mikolyzk, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

F. CITY CLERK’S REPORT – NO REPORT

G. TREASURER’S REPORT – NO REPORT

H. COMMITTEE AND COMMISSION REPORTS FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

1. ECONOMIC DEVELOPMENT – NO REPORT

2. FINANCE COMMITTEE-NO REPORT

3. HUMAN RESOURCES COMMITTEE

Ald. Musillami sought consideration of an offer letter to Jasmin Rodriguez for the position of Administrative Clerk in the Clerk’s Office.

A motion was made by Alderman Jasinski, seconded by Alderman Mikolyzk, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

4. INFRASTRUCTURE COMMITTEE

Ald. Von Drasek asked for volunteers to assist with the Leaf Raking Program on Saturday, November 7 at 9:00 a.m. So far they have 16 Seniors whose yards will be raked. Mayor McDermott thanked Ald. Von Drasek for heading up the Leaf Raking Program; he has continually handled that program since 2007, and he is to be commended. It’s great to get the kids involved and Council members as well.

On a sad note, Ald. Von Drasek stated that long-time Countryside resident JOE TYBOR, who lived in Ward 2, passed away. He was a very interesting person; he urged everyone to GOOGLE him. He wrote many articles for Notre Dame and other sports teams; he was a political analyst and writer; very well respected. Mayor McDermott stated that recently he was with the Illinois Supreme Court; he was also with the Chicago Tribune; he will definitely be missed.

5. LICENSE COMMITTEE – NO REPORT

6. PLAN COMMISSION/ZONING BOARD OF APPEALS – NO REPORT

7. POLICE COMMITTEE-NO REPORT

8. RECREATION COMMITTEE

Ald. Jasinski stated that residents should have received the City’s Fall Newsletter. Please note on page 7, the Children’s Christmas Party will take place on Saturday, December 5 at Capri Banquets from 10:30 – 12 noon.

9. WATER COMMITTEE – NO REPORT

10. FLAGG CREEK ADVISORY BOARD-NO REPORT

I. LEGAL REPORT

Attorney Peck sought consideration of a draft ordinance amending the Rules and Regulations of the Board of Fire and Police Commissioners regarding Patrol Officer Eligibility List timeframe. Mr. Peck stated that the two-year list may be extended for six months up to three times. Currently the rules only allow the list to be eligible for two years, however with home rule power, the City may grant authority to extend that list; it saves the City from going out to test again for patrol officer positions.

A motion was made by Alderman Mikolyzk, seconded by Alderman Musillami, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

City Clerk Burdett declared that this will be known as ORDINANCE 15-43-O.

J. CITY ADMINISTRATOR’S REPORT

City Administrator Paul sought consideration of a contract with ComEd. This is the second emergency work agreement required. The Electrical line for Texas Roadhouse had to be relocated. The first contract was approved in August for $24,000 – ComEd gave the City a $15,000 credit for that. Ms. Paul is seeking to get a credit on this agreement as well. She will continue working with ComEd for a reduction in cost.

A motion was made by Alderman Von Drasek, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

K. STAFF REPORTS

1. Chief of Police – NO REPORT

2. City Engineer

City Engineer Fitzgerald sought consideration of engineer’s pay estimate #1 to Chicagoland Paving Contractors, Inc., in the amount of $247,334.76 for the 2015 MFT Street Rehabilitation Project. In the discussion regarding the punch list, Mr. Fitzgerald stated it is very minor; minimal clean-up of asphalt.

A motion was made by Alderman Musillami, seconded by Alderman Benson, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

3. Assistant City Administrator

Ms. Peterson sought renewal of the Intergovernmental Agreement with Cook County Department of Public Health for yearly inspections. Fees were increased last year to $100 per inspection. The contract runs from December 1, 2015 to November 30, 2016. Mayor McDermott stated this is a great program and a good deal for the price – with high-quality inspectors doing the work.

A motion was made by Alderman Mikolyzk, seconded by Alderman Musillami, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Ms. Peterson presented the Recommendation to Accept the Fourth Lowest Bid from Best Quality Cleaning for City Custodial Services. There were specific questions asked in the RFP and the lowest three bidders did not answer all those questions – they left it blank. The question related to their experience with regard to other municipalities and to list those. Since they did not follow directions they were deemed ineligible. The fourth lowest bidder cost is $1,682/month. The City is currently paying $1,645/ month. The lowest bidder was $1,150/ month.

A motion was made by Alderman Mikolyzk, seconded by Alderman Pondelicek, that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

L. BUSINESS FROM THE CITY COUNCIL FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON- NONE

M. EXECUTIVE SESSION

I move to recess to a Closed Executive Session for the purpose of reviewing the Executive Session minutes of September 23, 2015, under Section 2(c)(21); and to discuss real estate under Section 2(c)(5) of the Open Meetings Act.

A motion was made by Alderman Musillami, seconded by Alderman Benson that this meeting be RECESSED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0
Mayor McDermott declared the meeting recessed at 7:46 p.m.

* * *

N. RECONVENE TO REGULAR COUNCIL SESSION AT 7:50 p.m.
The roll was called to reconvene to Open Session. Aldermen Von Drasek, Jasinski, Pondelicek, Mikolyzk, Benson, Musillami and Mayor McDermott were present.

O. REPORT ON EXECUTIVE SESSION AND ACTION AS A RESULT OF, IF ANY.

1. APPROVAL OF EXECUTIVE SESSION CITY COUNCIL MINUTES
I move to approve the Executive Session City Council minutes of September 23, 2015, as presented.
A motion was made by Alderman Pondelicek, seconded by Alderman Mikolyzk that this matter be APPROVED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

P. ADJOURNMENT

A motion was made by Alderman Von Drasek, seconded by Alderman Pondelicek that this meeting be ADJOURNED. The motion carried by the following vote:

Aye: 6 Alderman Von Drasek, Alderman Jasinski, Alderman Pondelicek, Alderman Mikolyzk, Alderman Musillami, Alderman Benson

Nay: 0

Mayor McDermott declared the meeting adjourned at 7:52 p.m.

/fp

APPROVED: Respectfully Submitted,

SUSAN BURDETT, CITY CLERK