October 16, 2013

Minutes of the

FLAGG CREEK GOLF COURSE

ADMINISTRATIVE BOARD MEETING

October 16, 2013

7:00pm

Pleasant Dale Park District

7425 S Wolf Road

Burr Ridge, IL 60527

1. President Mark Radulski called the meeting to order at 7:00 pm.

2. In attendance were President Mark Radulski, Vice President Tom Michalczyk, Board Member John Von Drasek and Board Member Dave Klapperich. Board Member Wade Brewer was absent. Also in attendance were Golf Course employees Billy Rosinia, Doug Davis, and Interim Executive Director Matt Russian.

3. There were no additions or corrections to the agenda

4. Open Forum:

-President Radulski brought up a question that was raised at the Park District monthly meeting regarding the monetary figures of the three different pros who give lessons at the golf course and the large discrepancy between them. Manager Rosinia explained that all three are independent contractors that each hit a specific target market and that part of the issue is due to when each contractor submits their receipts. He will be talking with Louise Davis about submitting her receipts in a more timely manner.

-President Radulski announced that in the near future Maria Alexeychuk, along with staff, will be compiling a document that clearly details policies, roles, responsibilities, etc. for the golf course and employees so that we can eliminate any gray areas.

5. Board member comments: Vice President Michalczyk added that along with the 20% of revenue share from golf lessons, additional greens fees are also generated by the patrons taking lessons.

6. Board Member John Von Drasek moved to adopt the Consent Agenda; President Radulski seconded and the motion passed unanimously by voice vote.

7. Old Business:

-President Radulski stated that the P/L Report looked good. Manager Rosinia added that they are already at 78% of total revenue and just over 50% of expenditures for the year. October has been a good month and that with an average March and April 2014, budget goals should be reached.

-Manager Rosinia said that the gas company has not come back with a firm date due to waiting on the state’s approval. Board Member Von Drasek said that he would check with the city engineer to see if any assistance could be offered. Manager Rosinia was told that the project would take 2-3 days from the time they break ground to putting in the meter. Mr. Davis asked when the state received the paperwork. Discussion followed regarding difficulties dealing with the state.

-President Radulski questioned the status of the donation policy. Manager Rosinia stated they had a monthly listing of all donations and that the process will improve once the document outlining policies, procedures, and roles is completed.

8. New Business: None

9. Staff Reports:

-Mr. Davis stated that he received a phone call from the State Bank of Countryside regarding the fence and surrounding shrubbery along hole #3. After meeting with them in person, an amicable understanding was agreed upon that satisfies both parties.

10. Additional Items:

-Board Member Klapperich mentioned that the shed along hole #9 was vandalized with some graffiti. Mr. Davis said the police were contacted and it seems to be an isolated incident. Manager Rosinia stated that they will prime the building to cover the graffiti. Discussion followed about everyone keeping a watchful eye for any other possible vandalism.

-Board Member Klapperich inquired about problems with the grubs and what product was used to treat them. Mr. Davis stated that Imidacloprid was applied in June and he has been in discussion with others regarding possible dosage increase and/or change to another product depending on the severity of the problem in the future.

11. Board Member Von Drasek moved to adjourn; Vice President Michalczyk seconded and the meeting adjourned at 7:33pm.

Submitted by Matt Russian acting Secretary

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