MINUTES OF THE FLAGG CREEK GOLF COURSE

ADMINISTRATIVE BOARD MEETING

PLEASANT DALE PARK DISTRICT

OCTOBER 21, 2015 7:00 PM

I. CALL TO ORDER.

The Flagg Creek Administrative Board Meeting was called to order at 7:00 p.m.

II. ROLL CALL.

Present:

Mark Radulski, President

Kevin Burke, Board Member

Tom Michalczyk, Board Member

Bob Picek, Board Member (arrived at 7:05 p.m.)

John Von Drasek, Board Member

Absent:

Kevin Burke, Board Member

Also present:

Sharon Peterson, Assistant City Administrator

Billy Rosinia, Golf Course General Manager

Michele Stepanek, Assistant Manager

Doug Davis, Golf Course Superintendent

III. ADDITIONS/CORRECTIONS TO THE AGENDA.

None.

IV. COMMENTS FROM THE PUBLIC.

None.

V. CONSENT AGENDA.

A. Approval of the Regular Meeting Minutes from September 16, 2015.

B. Review of the Paid Bills Report for the Period of September 1 – September 30, 2015.

Member Von Drasek made a motion and seconded by Member Michalczyk to approve the minutes and the paid bills report under the consent agenda. Motion passed unanimously.

Member Michalczyk asked about the charge of $2,100 for golf shoes under line item 53-00-130-1400. Billy Rosinia stated that the purchase was made for close-out golf shoes to be sold in the Pro Shop.

Doug Davis stated that two charges for R & R Products in the mounts of $12.95 and $518.61 under line item 53-01-481-5120 were charged incorrectly. They should be charged to 53-01-485-5120. Sharon Peterson will have these charges corrected.

VI. NEW BUSINESS.

A. Discussion on Golf Rate for Sole Proprietors/Registered Owners.

Sharon Peterson stated that Mayor McDermott had received a call from a local business owner about the possibility of obtaining a rate for a round of golf for business owners in Countryside. The Board suggested the rate could be the same rate that Countryside residents are charged. A card would be issued to the business owner and be renewed each year. This rate would be for business owners in Countryside and within the Pleasant Dale Park District area and would go into effect May 1, 2016. The Board would like to table this discussion to the next board meeting while they are determining how many businesses this would entail.

B. Consideration of Agreement with Digital Golf Technologies.

Sharon Peterson presented the Board with the contract. President Radulski asked Sharon to have the term of the contract be changed from three years to two years. Sharon will have this change made and present the contract to City Council on October 28, 2015 for approval.

Member Michalczyk made a motion and seconded by Member Picek to approve the contract. Motion passed unanimously.

C. Discussion on Performance Agreement with Diva Montell for October 29, 2015.

Sharon Peterson stated that Michele Stepanek brought up the idea of hiring an entertainer to come to the golf course for an evening performance to bring in more business for non-golfers. Michele found the entertainer, Diva Montell. Her cost is $450 for a three-hour show. The golf course would charge $25 per person, which includes a buffet dinner, one drink and the entertainment. The golf course is able to seat 60 people for dinner. The event will take place on October 29, 2015. Sharon presented the contract to the Board for approval. If this event is successful, the Board may entertain the idea of scheduling future events.

Member Michalczyk made a motion and seconded by Member Picek to approve the contract. Motion passed unanimously.

D. Discussion on Violet Victoria Jewelry Retailer Application.

Michele Stepanek stated that she has used this jewelry vendor for prizes for the end of the year luncheons for the Ladies Leagues. The prizes were such a great success with the ladies that they have asked if the golf course would be selling the jewelry. The golf course can purchase the items for $7.50 and sell them for $15. Michele would initially like to purchase $1,200 – $1,500 in jewelry along with a display case. The Board agreed to move forward with this vendor.

E. Authorization to go out to Bid for New Roof for the Pro Shop.

Sharon Peterson informed the Board that there is $40,000 in the current golf course budget for roof replacement. This project would need to go out to bid. The City’s engineer, John Fitzgerald, will put the Request for Proposal (RFP) together and also do the advertisement. Member Von Drasek stated that the company he works for will bid on the job. Member Von Drasek will recuse himself from the voting process. General Manager Rosinia stated that the golf course is looking to lock in the cost to replace the roof in the spring.

Member Michalczyk made a motion and seconded by Member Picek to move forward with the bidding process. Motion passed unanimously.

F. Rounds Report for September.

Billy Rosinia reviewed the Rounds Report for September with the Board. There were a total of 4124 rounds played, and 83% were non-residents.

G. Financial Report for the Period Ending September 30, 2015.

Reviewed the financial report with the Board for the period ending September 30, 2015.

H. Donation Requests.

Rotary Club – Motion made by Member Michalczyk, seconded by Member Von Drasek, motion passed unanimously.

Pillars 10^th Anniversary Ball – Motion made by Member Von Drasek, seconded by Member Picek, motion passed unanimously.

Lyonsville Congregational United Church of Christ – Motion made by member Michalczyk, seconded by Member Von Drasek.

I. Staff Reports – Employee Holiday Party

Billy Rosinia stated that the Employee Holiday Party will be held on Friday, October 30^th. Employees will be eligible to golf in open time slots beginning at 3:00 pm. Dinner will be provided by Verde at 6:00 pm. Employees will bring appetizers and desserts.

Doug Davis informed the Board that of the 50-70 dead/ash trees to be removed, there are 15-20 trees remaining to be cut down. This was accomplished with the help of the City’s Public Works Department doing the brush chipping. Doug also stated that the nursery he has been using is coming out next week to perform a site visit. They will take an assessment of what trees have been cut down, what trees are remaining, and what trees will be needed in the future.

J. Other.

None.

VII. ADDITIONAL ITEMS

None.

VIII. ADJOURNMENT.

A motion was made to adjourn by Member Picek and seconded by Member Von Drasek. Motion passed unanimously and the meeting adjourned at 7:38 p.m.

Approved Date: 11-18-15 Mark Radulski, President