MINUTES OF A SPECIAL MEETING
CITY COUNCIL OF THE CITY OF COUNTRYSIDE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS ON THURSDAY, OCTOBER 6, 2011

1. Mayor Krzeminski called the meeting to order at 7:30 p.m. Deputy Clerk Bartelt called the Roll of those physically present as follows:

PRESENT: Mayor Edward Krzeminski, Aldermen: Robert Pondelicek, John Von Drasek, James Jasinski, Sean McDermott, Karen Michalczyk, Wayne Straza.

ABSENT: City Clerk Sweeney

ALSO PRESENT: Deputy Clerk Bartelt, City Admin. Paul, City Attorney Peck, Police Chief Ruth, Asst. Admin. Peterson, City Eng. Fitzgerald.

CITY ADMINISTRATOR

City Administrator Ms. Paul requested consideration of approving an agreement between the City and Countryside Harley Properties, LLC, and Illinois Harley-Davidson Sales, Inc., in regard to the construction of the site work relative to the Harley-Davidson Development at 9950 W. Joliet Road, Countryside, IL.

Ms. Paul stated that the City entered into a redevelopment agreement with ILHD that the City would do the site work or Harley could do their own site work with reimbursement from the City. Harley has agreed to allow the City, its contractors and sub-contractors to do all site work; this agreement authorizes the City to perform the site work.

There is one change noted on Page 4, Section 6 of the Agreement – right-of-entry for site work construction. Language was added re: access to the property – that the City shall proceed in a manner that will not unreasonably interfere with the business located east of the property (Aldi’s) — and in so proceeding shall not prevent access to the parking area or access to the Aldi business entrance from Joliet Road. Originally, it was thought that the entrance to Joliet Road would require closure for one week due to construction, however, Mr. Fitzgerald devised a three-stage phasing plan wherein traffic may enter and leave through Joliet Road while one section is being worked on. That is the only change to this agreement. Staff recommends City Council approval of the attached agreement. Ald. Straza moved to approve the agreement as presented, seconded by Ald. Pondelicek and carried by Roll Call vote – 6/0.

CITY ENGINEER

Recommendation to Award a Contract for Countryside City CenterSite Work Improvements – Phase 1.

City Engineer Mr. Fitzgerald stated that bids were opened on October 5, 2011 at 2:00 p.m. Three proposals were received and checked for accuracy. The results are as follows:

Schwartz Excavating – $2,125,868;

Specialty Contractors – $2,391,486;

William A. Randolph – $2,396,000.

Mr. Fitzgerald stated that all references were contacted; all responses received were positive. Mr. Fitzgerald recommends awarding the contract to Schwartz Excavating, Inc., in the amount of $2,125,868; without adding unknown contingencies, that number could be closer to $1,605,868 — due to owner allowances of $520,000. Ald. Pondelicek moved to award the contract to Schwartz Excavating, Inc., seconded by Ald. Jasinski and carried by Roll Call vote – 6/0.

ADJOURNMENT

There being no further business to discuss, Ald. McDermott moved to adjourn the meeting, seconded by Ald. Straza and carried unanimously.

Mayor Krzeminski declared the meeting adjourned at 7:38 p.m.

SHARON SWEENEY, CITY CLERK

By: GAIL BARTELT, DEPUTY CLERK