MINUTES OF THE WATER COMMITTEE MEETING

CITY OF COUNTRYSIDE – CITY HALL

Tuesday, October 8, 2013 – 5:30 pm.

CHAMBER ROOM

CALL TO ORDER AND ROLL CALL

1. Meeting was called to order at 5:34 pm. Those present: Chair Von Drasek; Committee members: Ald. Michalczyk, Jasinski. Also present: DPW Essig, Operator Hartigan.

APPROVAL OF MINUTES

2. The minutes of the August 20, 2013 Water Committee meeting were approved as submitted.

HYDRANT INSPECTION CONTRACT FOR $16,269.

3. Water Operator Hartigan presented the quote relating to the Hydrant Inspections. Because ME Simpson has been the contractor for many years and is unique since their system uses digital data that can be retrieved online, getting documents better than what other contractors can offer, Staff’s recommendation was to continue to stay with Simpson. He also recommended offering this service as a pass thru for private water service users i.e. trailer park, Jewel, Simon, etc. This would eliminate getting other quotes that cannot be compared to apples to apples because of the proprietary system. Also, the City has received credit from the Fire Department for the good service the mains give. In light of these findings, Consensus to stay with Simpson followed.

REPAIR OF WARD 2 SANITARY SYSTEM MAINTENANCE PROGRAM.

4. Water Operator Hartigan presented the quotes relating to the Ward 2 Sanitary System Maintenance program. It was noted that each contractor had varying prices for each aspect of the maintenance program. It was staff’s recommendation to chose the lowest quote for each specific aspect of the Inspections. The three contractors are Sheridan Plumbing & Sewer, Calumet City Plumbing and National Power Rodding. Staff wants to use all three contractors but for three different aspects of sewer maintenance. The costs will be under $25,700 as budgeted. If we were to use one contractor following WMRD’s guidelines, the project would probably cost $100K. The direction Staff recommends is taking advantage of the lowest quote for each job and allowing the Water Operators to do some maintenance in house. We will tackle as many items as possible and Staff told the WMRD that our target date to finish is Oct/2014. We are proceeding with the plans for sewer maintenance following the WMRD standards.

OTHER BUSINESS

5. Discussion turned to the Lift Station project. Our electrical inspector discovered that a panel was missing from the control panel. It was noted that Novotny installed it and what is installed is right however the panel to protect the system if something happens to the generator is not in place. There are 2 packages: the pump and generator and safeguards. The panel appears on the plans but not on the cabinet. Now Edison needs to disconnect electricity so the wires can be pulled through to connect with the Edison side. Nicor also needs to turn off supply to the site itself. Once this is done and parts are in, they can work the project.

ADJOURNMENT

6. With no further business, meeting adjourned at 5:50 pm.

Dated: _______________________

John von Drasek, Chair