MINUTES

FLAGG CREEK GOLF COURSE

ADMINISTRATIVE BOARD MEETING

Wednesday, September 16, 2015 7:00 P.M. Flagg Creek Golf Course

I. CALL TO ORDER.

The Flagg Creek Administrative Board Meeting was called to order at 7:03 p.m.

II. ROLL CALL.

Present:

Mark Radulski, President

Kevin Burke, Board Member

Tom Michalczyk, Board Member

Bob Picek, Board Member

John Von Drasek, Board Member

Also present:

Sharon Peterson, Assistant City Administrator

Dave Schutter, Finance Director

Billy Rosinia, Golf Course General Manager

Michele Stepanek, Assistant Manager

Justin Smith, Digital Golf

III. ADDITIONS/CORRECTIONS TO THE AGENDA.

Mark Radulski would like to discuss the employee Christmas party.

IV. COMMENTS FROM THE PUBLIC.

Justin Smith, a salesman from Digital Golf discussed how their company facilitates golf courses with video surveillance to run hole-in-one contests. They currently are operating their equipment on five golf courses in the Chicagoland area; two Silver Lake courses, Old Oak, Bolingbrook and Old Orchard. The monthly cost for the equipment is $250.00, which is a total cost of $3,000.00 to the golf course. The equipment is installed and maintained by Digital Golf, stays up year round, runs 24 hours a day, and has a 6-hour back-up system if the power goes out. Their company offers a 3-year contract with the possibility of reducing it to a 2-year agreement.

In order to participate in the contest, the golfer would pay an additional fee of $5 and sign their name on the sign-in sheet. This additional fee is divided as follows: $2.50 goes to the golf course and $2.50 goes to their company. Justin suggested that the golf course offer an incentive to golfers to participate in the contest such as a free beer or soda when they are finished. The golfer would show their receipt to get the beer/soda and then be able to view their attempt on the monitor in the Club House. The golfer who gets a hole-in-one would receive a $10,000.00 check from the company.

Sharon Peterson will have the City Attorney review the contract and be placed on the next meeting agenda in October for the Board to vote on.

V. CONSENT AGENDA.

A. Approval of the Regular Meeting Minutes from August 19, 2015.

B. Review of the Paid Bills Report for the Period of August 1 – August 31, 2015.

Member Von Drasek made a motion and seconded by Member Michalczyk to approve the minutes and the paid bills report under the consent agenda. Motion passed unanimously.

VI. NEW BUSINESS.

A. Rounds Report for August.

Billy Rosinia reviewed the Rounds Report for August with the Board. There were a total of 6688 rounds played, and 83% were non-residents.

B. Financial Report for the Period Ending August 31, 2015.

President Radulski reviewed the Financial Report with the Board for the period ending August 31, 2015. Dave Schutter summarized the financial report stating the golf course had a surplus of approximately 233K through August 31^st. The overall surplus is about 50K which is above the projected amount. President Radulski stated that next year we should do a year-to-date comparison to compare year to year.

C. Discussion of Draft Audit and Revised Profit Sharing Memo.

Dave Schutter presented the draft audit and revised profit sharing memo. He stated that at the last meeting we had unaudited financial statements and the general ledger that the City maintains. We have now received a draft audit. Not much has changed since the last unaudited report was distributed at last month’s meeting. The only significant difference was the $19,000.00 FICA expense which was recorded on the park district’s books and never recorded on the golf course books. This amount should be subtracted from the cash available for profit sharing which has now been revised in the profit sharing calculation.

D. Donation Requests.

American Legion. The Robert E. Coulter, JR. Post 1941 in LaGrange – Motion made by Member Picek, seconded by Member Von Drasek, motion passed unanimously

The James D. Laughlin Memorial Foundation – Motion made by Member Michalczyk, seconded by Member Burke, motion passed unanimously

E. Staff Reports.

None.

F. Other.

President Radulski brought up the topic of the annual Christmas Party for the employees, typically is held in late October. Last year, the golf course closed at 2 p.m. to allow the employees to golf free of charge prior to the party. Approximately 40-60 employees attend the party and golf. There is concern that by allowing the golf course to be closed, this would result in a loss of revenue for the golf course.

VII. ADDITIONAL ITEMS.

The Pleasant Dale Park District is sponsoring the Kelly Miller Circus on Tuesday, September 22, 2015 at Walker Park. Tickets can be purchased at the golf course.

VIII. ADJOURNMENT.

A motion was made to adjourn by Member Von Drasek and seconded by Member Burke. Motion passed unanimously and the meeting adjourned at 7:45 p.m.