Tuesday, September 20, 2011 – 5:30 p.m.
Chamber Room – Countryside City Hall


I. Call to order.

II. Roll Call:

Ald. Sean McDermott, Chairman
Ald. James Jasinski
Ald. Bob Pondelicek
Treasurer Steven Jasinski
Adm. Gail Paul

III. Approval of Minutes – August 30, 2011.

IV. Engineer’s update of Phase I Site Improvements

V. Recommendation of an Ad Hoc Committee for Architectural and Landscaping elements throughout the development site.

VII. Consideration of membership dues in teh WSCCI and Economic Development Partnership in the amount of $3,811.50

VIII. Other business

IX. Adjournment

X. Adjourn to executive session for the purpose of discussing real estate.

WEDNESDAY, SEPTEMBER 20, 2011 – 5:30 P. M.

Ald. Sean McDermott, Chairman, called the meeting to order at 5:30 p.m. He called the Roll of those physically present:

PRESENT: Ald. Sean McDermott, Chairman, City Admin. Gail Paul,Ald. Robert Pondelicek, Ald. James Jasinski, Treas. Steve Jasinski.

ALSO PRESENT: Mayor Krzeminski, Clerk Sweeney, Ald. Michalczyk, Ald. Von Drasek, Ald. Straza, Asst. Admin. Peterson, City Eng. Fitzgerald, Atty. Tom Bayer.

Approval of Minutes

The first order of business was approval of the Minutes of August 30, 2011. Ald. Jasinski moved to approve the minutes as presented, seconded by Ald. Pondelicek and carried by unanimous voice vote.

Engineer’s Update of Phase 1 Site Improvements

City Engineer Fitzgerald distributed the final site plan modified by the EDC including the Harley logo. Phase 1 includes resurfacing the parking lot, the Joliet Road entrance/exit, the Rider’s Edge course for training purposes and all the main roads within the development, including lighting, landscaping and the detention pond. The sidewalk begins at Joliet Road and continues on to LaGrange Road. There are plans for a future connection with Bally’s parking lot.

A landscape architect is designing the landscaping. Support will be sought from the Ad Hoc Beautification Committee but due to time constraints the layout must be addressed at this time. Lighting fixtures will match the decorative streetscape lighting on LaGrange Road, same style – smaller size. Mayor Krzeminski suggested erecting a message board on LaGrange Road announcing City events, commercial property, etc. Mr. Fitzgerald seeks direction on that; special service areas may be set aside for commercial purposes. That location would have the most visibility. Ms. Paul stated that the landscape architect knows what species are best suited for this climate and the ideal planting time for individual shrubs, bushes and trees. Mr. Fitzgerald stated that asphalt paving and underground utility work must be done this fall.

Attorney Tom Bayer presented some options for developing the property. The City is the developer; they could do a planned subdivision of all the properties and use a similar type of document as was done for Harley. The City would then sell the west parcels to Hooters and other commercial entities — do a Plat of Subdivision designating certain lots for commercial properties with outlots consisting of storm water management areas and roadways where ownership is retained by the City but portions are maintained by each property owner. There would be a system and a set of rules in place for how the common areas would be maintained. If the City chooses to retain ownership and maintenance of streets, etc, he suggested setting up a special service area to collect dues and/or fees to maintain the property. Those are the two options available to the City Discussion re: ownership and maintenance by the City. Ms. Paul believes that the vendors who own the parcels should be responsible for maintaining the roads and common areas. Question re: making the detention pond underground later, if necessary – Mr. Fitzgerald said no. The City will own the water feature regardless of circumstances.

Recommendation of Ad Hoc Committee for Architectural and Landscaping Elements Throughout the Development Site

Chairman McDermott provided a list of members for the above committee – MaryJo Ramicone, Pat Schwartz, Mark Burdette, Marc LaCroix ,CBA, Sharon Peterson and Sean McDermott. People were chosen from interested individuals active in meetings and/or CBA members.

Review of Term Sheet to sell 1.25 acres to Hooters for the Construction of a Restaurant

Ms. Paul reviewed the Term Sheet; after a conference call with Mayor Krzeminski, Tom Bayer, recommendations were finalized; if any further changes are made it will go before another EDC meeting, if only minor changes are noted, it can go directly to City Council. Chairman McDermott questioned the $125,000 radio advertising option. Mr. Bayer stated that language will be included in the redevelopment agreement or an escrow account will be set up. Treas. Jasinski is concerned about the exclusive use clause – if they close shop is the exclusive use still intact?. Mr. Bayer responded that the exclusive use only applies to Hooters for their length of stay. Mayor Krzeminski asked where it states that Countryside must be advertised. Mr. Bayer stated it will be their marketing of the site in the redevelopment agreement. Ms. Paul stated that we need a definite name – Countryside City Center (CCC) – no objections made.

Consideration of Membership Dues in the WSCCI and Economic Development Partnership in the amount of $3,811.50.

Ms. Paul stated that this is not a budgeted item; the City did not pay in 2010 but did so in 2009. Dues are calculated by population. Countryside pays one of the highest dues even though it has the smallest population. They apologized for the mistake; the amount is calculated on area, not population; the City needs clarification prior to any payment. Ms. Paul asked to table this matter for further information.

Other Business

Ms. Paul stated that she and Mr. Swanson met with Chick Fil-A representatives. They are interested in making inroads in the Chicago market. They will send further information to Ms. Paul. She will rerun the numbers and bring the matter back to the EDC. They pride themselves on being the healthy alternative to fast food.

Mr. Fitzgerald had one final item – a portion of the pond area needs a retaining wall and suggested choosing a white stone – similar to the stone in the Streetscape.

Treasurer Jasinski reminded everyone that the ICSC will have its conference at Navy Pier on October 5-6; we need to get appointments set up – to hook up with vendors.


There being no further business to discuss, Ald. Jasinski moved to adjourn the meeting, seconded by Ald. Pondelicek and carried unanimously.

Chairman McDermott declared the meeting adjourned at 6:07 p.m.